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County Commissioners held regular meeting Oct. 2

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POTTER COUNTY BOARD OF
COMMISSIONERS PROCEEDINGS
OCTOBER 2, 2012
The regular meeting was called to order by Chairman Williams at 8:00 A.M. in the Commissioners Room at the Courthouse.  Commissioners present: Worth, Shellito, Arbach and Maroney.
MINUTES
Moved by Arbach, seconded by Maroney to approve the September 4, 2012 minutes as read.  All voted aye.  Motion carried.
GENERAL FUND SURPLUS
CASH ANALYSIS
Moved by Maroney, seconded by Worth to place on file the General Fund Surplus Cash Analysis for Potter County at 4.82%.  All voted aye.  Motion carried.
CONSOLIDATED BOARDS
OF EQUALIZATION
Moved by Worth, seconded by Shellito to consolidate Boards of Equalization with Gettysburg City and Lebanon Town.  All voted aye.  Motion carried.
CHANGE MEETING DATE
Moved by Shellito, seconded by Arbach to change the regular meeting date of November 6, 2012 to November 8, 2012 due to the General Election held on Nov. 6.  All voted aye.  Motion carried.
CONTINGENCY TRANSFERS
Moved by Worth, seconded by Shellito to authorize the following contingency transfers, budget only.  All voted aye.  Motion carried.
Court Appt. Attorney 101-153-422 $5000. Mentally Ill 101-441-422 $2000.
FUEL QUOTES
The following fuel quotes for #2FM for the Highway Dept. were presented.
Hoven Coop 3.5815; NCFE 3.53; NPC no bid.
Successful bidder:  NCFE @ 3.53.
OFFICERS REPORT
The Register of Deeds and Auditor’s Account with the Treasurer were reviewed.  Moved by Arbach, seconded by Shellito to approve the above reports.  All voted aye.  Motion carried.  Auditor’s Account with the Treasurer as follows:
AUDITORS ACCOUNT WITH THE
TREASURER AS OF 09/30/12
Cash Items     $1,399.17
Great Western Checking     67,807.90
Plains Commerce Checking
11,205.72
Plains Commerce Bank     500,000.00
Plains Commerce Fund Investments
591,449.65
Checks on Hand    15,516.33
TOTAL CASH BALANCE
1,187,766.67
Total Assets In Custody of County As of 09/30/12
County Amount     1,048,776.10
Amounts Held For Other Gov
135,541.89
Amounts Held For Others     3,448.68
TOTAL ASSETS     $1,187,766.67
POWELL PETITION TO LOCATE
A SECTION LINE
Joan Powell, Craig Smith, Kay Schmidt, Pat Harer and Keith Eidam were in attendance for the presentation of the Joan Elyane Powell Petition To Locate Section Line.  Joan Powell requested that the section lines surrounding
Section 26-118-79 and sections directly adjoining be located pursuant to SDCL 31-3-6 by the Potter County Commissioners, and that the same properly noticed for public hearing pursuant to SDCL 31-3-6 et al at its earliest convenience.
Commissioner Arbach presented the following resolution and moved for its adoption.
IT IS HEREBY RESOLVED that the Petition to Locate is rejected for failure to properly describe the beginning, course and termination of the highway proposed to be located, together with the names of the owners of the land through which the highway may pass.
IT IS FURTHER RESOLVED that upon the submission of an amended Petition defining the beginning, course and termination of the highway proposed to be located, together with the names of the owners of the land through which the highway may pass, and upon approval of that administrative requirement confirmed by the Potter County State’s Attorney, the Potter County Auditor may publish the notice as required by SDCL 31-3-7.
Commissioner Shellito seconded the foregoing resolution. Roll call vote: “Aye”: Worth, Shellito, Arbach, Maroney and Williams. “Nay”: None. Resolution declared adopted.
EM DIR.
Cheryl Sautner, Emergency Manager, met to discuss the distribution of the Homeland Security Funds. Potter County did not receive any of the current allocation.
HIGHWAY DEPT.
Steve Smith and Ben Wieseler, Sales Manager for C&B Operations met to discuss the leasing of 4 new JD Tractors next year for mowing, etc.  There will be no cost to Potter County for the use of these tractors.  A quote for a 15’ batwing mower was also reviewed.
Supt. Smith reported on the amount of gravel used thus far this year.  74,945 tons have been hauled.  Blading is being kept at a minimum due to the dry condition of the roads.
SURPLUS REAL
PROPERTY AUCTION
At 10:00 A.M. as advertised, the following real property was offered at public auction.
W.28.3’ of S. 150’ of OL 9 & E. 35.7’ of S. 150’ of OL 10 Gettysburg City, Brower’s OL’S.
One and only bid of $1600.00 from Joe H. Neumayr was accepted.
Moved by Worth, seconded by Maroney to accept the bid of $1600. And authorize the Auditor to issue a Tax Deed for the same. All voted aye. Motion carried.
SHERIFF
Sheriff Hamburger presented the monthly activity report.
4-H ADVISOR AND SECRETARY
Falyn Hogg and Barb Shields met to discuss the rental agreement between Potter County and Jerred Rentals for the leasing of the office space.
A month by month rental agreement will be entered into with a 30 day notice upon vacating.  The activities of the 4-H Advisor were discussed.
CLAIMS
Moved by Worth, seconded by Shellito to approve the following claims and authorize Auditor Doerr to issue warrants for the same. All voted aye.  Motion carried.
PAYROLL BY DEPTS: Commissioners $2,345.80; Aud. 3,423.28; Treas. 4,470.42; States Attorney 3,597.10; Jan. 820.00; DOE 3,656.66; ROD 3,562.79; VA 461.54; Sheriff 7,369.60; Library 4,119.97; Extension 980.38; Weed 344.24; R&B 23,161.30; FEMA 553.86.
SDRS $5,791.44; Wellmark 43,968.54; AFLAC 925.84; GREAT WESTERN BANK 11,822.99.
OVERTIME BY DEPTS: Sheriff: McClain $22.16. R&B: Storkson 189.75; Gordon 107.66. WEED & PEST: Kraft 295.12.
4 SEASONS/JERRED RENTALS $400.00 EXTENSION & VA RENT, A & B BUSINESS, INC. 81.84 SUPPLIES, A & B BUSINESS, INC. 130.00 REPAIRS & MAINTENANCE, A & B BUSINESS, INC. 59.14 SUPPLIES, ARBACH, WILLIAM 17.02 TRAVEL & EXPENSE, B & R TRUCK REPAIR 1034.63 REPAIRS/MAINT., B M S INC 1354.00 REPAIRS/MAINT.,
BEST WESTERN PLUS RAMKOTA 284.97 TRAVEL & EXPENSE, BUTLER MACHINERY CO. 858.74 REPAIRS/MAINT., CAPITAL AREA COUNSELING SVS. 1,218.00 PROFESSIONAL SERVICES, CENTRAL DISTRIBUTION 165.86 SUPPLIES, CENTURY LINK 82.00 UTILITIES,
CITY OF GETTYSBURG 16.30 UTILITIES, CITY OF GETTYSBURG 470.90 WATER BILLINGS, COMP USA RETAIL, INC. 29.98 SUPPLIES, CONNECTING POINT COMPUTER CNTR 3,091.50 COMPUTERS, DAKOTA SUPPLY 709.95 SUPPLIES, DAKOTA FARM & RANCH SUPPLY 42.04 SUPPLIES, DAYS INN LEAD 200.00 TRAVEL & EXPENSE,
DOERR, KAREN 258.05 TRAVEL & EXPENSE, FORGEY, CYNTHIA 353.00 TRAVEL & EXPENSE, GECRB/AMAZON 459.40 SUPPLIES, GREAT WESTERN TIRE, INC. 8,266.00 SUPPLIES, HANSEN PLUMBING 66.85 REPAIRS & MAINTENANCE, HARLAN SHAW 160.42 TRAVEL & EXPENSE, HEARTLAND WASTE MANAGEMENT, INC 42.40 PROFESSIONAL SERVICES,
HEARTLAND WASTE MANAGEMENT, INC 100.00 PROFESSIONAL SERVICES, HEARTLAND WASTE MANAGEMENT, IN 100.00 UTILITIES, FALYN HOGG 97.31 TRAVEL & EXPENSE, HOVEN COOP SERVICE 163.88 SUPPLIES, J&D HARGENS, INC 2,400.00 REPAIRS/MAINT., JOE ARBACH 490.00 RENT & UTILITIES,
LAGAN, JEANIE 211.06 TRAVEL & EXPENSE, LAMB MOTOR COMPANY 54.20 REPAIRS & MAINTENANCE, LANGER’S FAMILY FOODS 13.75 SUPPLIES, MARONEY DEAN 198.70 TRAVEL & EXPENSE, MATTHEW BENDER & CO., INC. 55.24 SUPPLIES, MCLEOD’S 47.04 SUPPLIES, MCLEOD’S OFFICE SUPPLIES 138.18 SUPPLIES,
MCLEOD’S OFFICE SUPPLIES 904.24 SUPPLIES, MONTANA DAKOTA UTILITIES 146.11 UTILITIES, MEDICINE ROCK CAFE 60.72 SUPPLIES, MICROFILM IMAGING SYSTEMS, INC. 150.00 EQUIPMENT RENTAL, MIDWAY PARTS 133.06 REPAIRS/MAINT., MIDWEST PUMP & TANK 543.67 REPAIRS/MAINT., MIKE’S REPAIR 1,228.33 REPAIRS/MAINT.,
MINITEX 112.00 SUPPLIES, MONTANA DAKOTA UTILITIES 218.88 UTILITIES, NEW CREATIONS 7.25 SUPPLIES, NEW CREATIONS 126.36 SUPPLIES, NEW CREATIONS 25.00 SUPPLIES, NEWMAN TRAFFIC SIGNS 1038.09 SUPPLIES, NORTH CENTRAL FARMERS ELEVATOR 30,067.85 TRAVEL & CONF., POTTER COUNTY NEWS 126.52 PUBLICATIONS,
POTTER COUNTY NEWS 101.64 PUBLICATIONS, POST OFFICE 170.00 POSTAGE EXPENSE, POTTER COUNTY LIBRARY 676.03 SUPPLIES, POTTER COUNTY IMPLEMENT 65.82 REPAIRS/MAINT., POTTER COUNTY TREASURER 387.90 POSTAGE & FREIGHT EXPENSE, RAMADA 297.00 TRAVEL  & EXPENSE, SAUTNER, CHERYL 195.33 TRAVEL & EXPENSE,
SD DEPT OF TRANS, DIV. OF FINA 273.93 SERVICES & FEES, SDLA 45.00 PROFESSIONAL SERVICES, SERVALL 50.07 SUPPLIES, SERVALL 21.94 SUPPLIES, SERVALL UNIFORM & LINEN SUPPLY 117.70 SUPPLIES, SHEEHAN MACK SALES 97.30 REPAIRS/MAINT., SHELLITO, RAY 20.72 TRAVEL & EXPENSE, SMITH, CRAIG 436.53 RENT,
SUPPLIES, PHONE, FAX, SOUTH DAKOTA LTAP 70.00 TRAVEL & CONF., SOVELL, EMILY 201.40 PROFESSIONAL SERVICES, STATE TREASURER 884.09 ALLOTMENT, STATE TREASURER 122.00 PROFESSIONAL SERVICES, STORKSON, ELAINE 230.30 TRAVEL & EXPENSE, The BURG 1,109.03 TRAVEL & CONF.,
VENTURE COMMUNICATIONS IN 149.23 UTILITIES, VENTURE COMMUNICATIONS 44.50 PHONE BILL, VENTURE COMMUNICATIONS 859.29 PHONE BILLS, VERIZON WIRELESS 300.10 UTILITIES, VOYAGER FLEET SYSTEMS, INC. 569.18 SUPPLIES,
WALWORTH CO. SHERIFF’S DEPT. 500.00 PROFESSIONAL SERVICES, WESTERN COMMUNICATIONS, INC 100.00 TOWER RENTAL, WILLIAMS, BRUCE 193.70 TRAVEL & EXPENSE, WORTH, DELVIN 404.72 TRAVEL & EXPENSE.
NEMH
Laura Boone, Potter Co. Rep. Royce Hackl met to present the annual activity report on the number of Potter County citizens served by NEMH.
ADJOURN
Moved by Arbach, seconded by Maroney to adjourn.  All voted aye.  Motion carried.
BRUCE WILLIAMS, CHAIRMAN
POTTER COUNTY
BOARD OF COMMISSIONERS
ATTEST:
KAREN S. DOERR
AUDITOR
Published once at the total approximate cost of $111.44
-101112

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