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Commissioners held regular meeting Nov. 8

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POTTER COUNTY BOARD OF
COMMISSIONERS PROCEEDINGS
NOVEMBER 8, 2012
GETTYSBURG, SD
The regular meeting was called to order by Chairman Williams at 8:00 A.M. in the Commissioners Room at the Courthouse.  Commissioners present: Worth, Shellito, Arbach and Maroney.
MINUTES
Moved by Arbach, seconded by Williams to approve the October 2, 2012 minutes as read.  All voted aye.  Motion carried.
GENERAL ELECTION CANVASS
The canvass of the 2012 General Election was held with the following results:
CLAIMS
Moved by Shellito, seconded by Williams to approve the following claims and authorize the Auditor to issue warrants for the same.  All voted aye.  Motion carried.
PAYROLL BY DEPTS: Commissioners $3,518.70; Auditor 5,141.94; Treas. 6,705.63; States Attorney 5,395.65; Jan. 1,107.00; DOE 5,513.07; ROD 5,358.56; VA 692.31; Sheriff 10,976.85; WIC 293.25; Library 5,127.48; Ext. 1,518.00;  R&B 33,583.13; FEMA 830.79.
SDRS 8,337.32; Wellmark 40,217.34; AFLAC 1,332.39; GREAT WESTERN BANK 17,323.59.
OVERTIME BY DEPTS: Sheriff: McClain $221.60; HWY DEPT: D. Hericks 134.03; Storkson 51.75; Gordon 7.69.
4 SEASONS/JERRED RENTALS $400.00 EXTENSION & VA OFFICE RENT, A & B BUSINESS, INC. 2,130.00 COPIER, A & B BUSINESS, INC. 243.06 SUPPLIES, A & B BUSINESS, INC. 19.49 SUPPLIES, A & B BUSINESS, INC. 63.88 SUPPLIES, GECRB/AMAZON 677.68 SUPPLIES, AMERICAN LEGION 125.00 POLLING PLACE RENT, ARBACH, WILLIAM 17.02
TRAVEL & EXPENSE, ATCO INTERNATIONAL 130.00 REPAIRS/MAINT., AVERA QUEEN OF PEACE 50.00 SERVICES & FEES, B & R TRUCK REPAIR 1,628.98 REPAIRS/MAINT., BROSZ ENGINEERING, INC 167.50 SERVICES & FEES, BUTLER MACHINERY CO. 76.97 REPAIRS/MAINT., CCYC 54.00 ELECTION SUPPLIES, CENTURY LINK 82.00
UTILITIES, CITY OF GETTYSBURG 16.85 UTILITIES, CITY OF GETTYSBURG 202.50 WATER BILLS, CONNECTING POINT COMPUTER CNTR 1,287.50 COMPUTER, DAKOTA SUPPLY 162.41 SUPPLIES, DAKOTA FARM & RANCH SUPPLY 20.99 SUPPLIES, DANI’S THISTLE SPRAYING 725.00 PROFESSIONAL SERVICES, DEAN’S REPAIR 52.95
REPAIRS & MAINTENANCE, DOERR, KAREN 229.00 TRAVEL & EXPENSE, DON FROST 720.00 PROFESSIONAL SERVICES, DS SOLUTIONS 250.00 SUPPLIES, DUENWALD, GLORIA 103.03 ELECTION WORKER, ELECTION SYSTEMS & SOFTWARE 511.00 SUPPLIES, FARM PLAN DEPT #77175 1,566.08 SUPPLIES,
FED EX 11.47 SHIPPING, FORGEY, CYNTHIA 99.70 ELECTION WORKER, GEIST, DIANE 124.00 ELECTION WORKER, GETTYSBURG COLLISION CENTER 419.00 REPAIRS/MAINT., GREAT WESTERN TIRE, INC. 1,170.51 SUPPLIES, GRIESE, CHARLOTTE 261.08 ELECTION WORKER, HAMBURGER, BETH 144.00 ELECTION WORKER,
HANSEN, LAJEAN 50.00 ELECTION WORKER, HARTFORD STEAM BOILER 45.00 PROFESSIONAL SERVICES, HEARTLAND WASTE MANAGEMENT, INC 50.00 PROFESSIONAL SERVICES, HEARTLAND WASTE MANAGEMENT, IN 50.00 UTILITIES, FALYN HOGG 101.56 TRAVEL & EXPENSE, HOVEN CO-OP 38.90 SUPPLIES, HOVEN COOP SERVICE 77.13 REPAIRS/MAINT.,
HOVEN LEGION 125.00 POLLING PLACE RENT, HOVEN MEDIA, INC. 163.43 PUBLICATIONS, HOVEN MEDIA, INC. 1,012.79 PUBLICATIONS, HUGHES COUNTY SHERIFF’S OFFICE 14.30 PROFESSIONAL SERVICES, INTOXIMETERS 210.00 SUPPLIES, IVERSEN, KEN 148.00 ELECTION WORKER, JAMIE FRY 650.60 EQUIPMENT,
JOE ARBACH 490.00 RENT & UTILITIES, JOHN DEERE FINANCIAL 10,194.00 RENTALS, LANGER, JILL 124.00 ELECTION WORKER, LAR-JO’S 129.80 SUPPLIES, LARSON, STACY 124.00 ELECTION WORKER, LAW ENFORCEMENT SYSTEMS 115.00 SUPPLIES, MARC 1,069.08 SUPPLIES, MCLEOD’S OFFICE SUPPLIES 253.00 SUPPLIES,
MCQUARIE, CRAIG 148.00 ELECTION WORKER, MONTANA DAKOTA UTILITIES 173.34 UTILITIES, MONTANA DAKOTA UTILITIES 713.05 UTILITIES, MICROFILM IMAGING SYSTEMS, INC. 150.00 EQUIPMENT RENTAL, MIDWAY PARTS 569.91 SUPPLIES, MONTANA DAKOTA UTILITIES 265.88 UTILITIES, NACO 400.00 DUES,
NAFZIGER LAWN & TREE 128.00 PROFESSIONAL SERVICES, NAGEL, KATHLEEN 169.46 ELECTION WORKER, NAGEL, MARY 177.60 ELECTION WORKER, NEW CREATIONS 29.82 SUPPLIES, NEW CREATIONS 322.46 SUPPLIES, NEW CREATIONS 100.33 SUPPLIES, NEW CREATIONS 12.99 SUPPLIES, NORTH CENTRAL FARMERS ELEVATOR 4,290.20 TRAVEL & CONF.,
NORTHERN PLAINS COOPERATIVE 555.00 REPAIRS/MAINT., National Association of State 39.00 OTHER EXP., OAHE PEST ELIMINATION 55.00 PROFESSIONAL SERVICES, POTTER COUNTY NEWS 40.28 SUBSCRIPTION RENEWAL, POTTER COUNTY NEWS 949.00 PUBLICATIONS, POTTER COUNTY LIBRARY 56.94 SUPPLIES,
POTTER COUNTY LIBRARY 1,015.88 SUPPLIES, POTTER COUNTY LIBRARY 15.08 SUPPLIES, POTTER COUNTY NEWS 96.80 PUBLISHING, POTTER COUNTY TREASURER 262.20 POSTAGE & FREIGHT EXPENSE, RAMADA 495.00 TRAVEL & EXPENSE, RAMKOTA HOTEL 158.00 TRAVEL & CONF.,
RAUSCH, SHARON 198.62 ELECTION WORKER, SAUTNER, CHERYL 83.75 TRAVEL & EXPENSE, SCHLACHTER LUMBER 11.99 SUPPLIES, SD FEDERAL PROPERTY AGENCY 1,800.00 SUPPLIES, SD FEDERAL PROPERTY AGENC 75.00 SUPPLIES, SDAAO 22.00 DUES, SDACC 1,874.22 CLERP, SERVALL 44.21 SUPPLIES,
SERVALL 33.38 SUPPLIES, SERVALL UNIFORM & LINEN SUPPLY 61.87 SUPPLIES, SHELLITO, RAY 41.44 TRAVEL & EXPENSE, SMITH, CRAIG 498.58 RENT, SUPPLIES, PHONE & FAX, STEVE L. SMITH 62.69 TRAVEL & CONF., STOTZ, MARGARET 136.88 ELECTION WORKER, THE BURG 173.10 SUPPLIES, TRUE VALUE HARDWARE 116.97 SUPPLIES,
TRUE VALUE HARDWARE 104.29 SUPPLIES, The BURG 1219.55 TRAVEL & CONF., VENTURE COMMUNICATIONS IN 149.80 UTILITIES, VENTURE COMMUNICATIONS 914.14 PHONE BILLS, VENTURE COMMUNICATIONS 44.50 UTILITIES, VERIZON WIRELESS 95.00 PHONE BILL,
VERIZON WIRELESS 600.20 UTILITIES, VOYAGER FLEET SYSTEMS, INC. 540.58 SUPPLIES, WALWORTH CO. SHERIFF’S DEPT. 44.35 PROFESSIONAL SERVICES, WALWORTH CO. SHERIFF’S DEPT. 50.00 PROFESSIONAL SERVICES, WEIGER, MONA 125.40 PROFESSIONAL SERVICES,
WESTERN COMMUNICATIONS, INC 100.00 TOWER RENTAL, WILLIAMS, BRUCE 40.32 TRAVEL & EXPENSE, WILLIAMS, PEGGY 246.18 TRAVEL & EXPENSE, WILLIAMS, PEGGY 78.77 SUPPLIES, WORTH, DELVIN 11.84 TRAVEL & EXPENSE.
EM DIRECTOR
Cheryl Sautner met to inform the Board of the EM 101 class on the duties of the Emergency Manager during a disaster being held in Mobridge on November 14.
STATES ATTORNEY
Craig Smith met to discuss several legal issues of concern to the county.
Several applications for county assistance were reviewed.
DIR. OF EQUALIZATION
Cindi Forgey and SA Smith met to discuss the implementation of building permits in the county.
HIGHWAY DEPARTMENT
Hwy Supt. Smith and RDO Sales Rep. Jeree Meyers met to discuss the JD 772 motor grader.
Ed Wheeler Jr. met to request a section line repaired to enable him to reach his property.  The Commission will look at the section line next week.
A discussion was held concerning the purchasing or leasing of trucks.
Gravel crushing was discussed.  Hwy Supt. Smith to seek bids in January.
SURPLUS PROPERTY
Moved by Worth, seconded by Williams to declare a miscellaneous list of property as surplus to be sold at public auction.  All voted aye.  Motion carried. The list is on file for public inspection in the Auditor’s Office.
MOTOR GRADER PURCHASE
Moved by Arbach, seconded by Worth to purchase a 2013 or newer Cat Model 140M2 AWD motor grader from Butler Machinery Company utilizing the bid as let in Spink County on October 16, 2012. The bid from Butler Machinery of $134,184 was a “Guaranteed at Max Cost of Ownership” bid using the “Total Cost Bid Proposal – Contract without Trade”. All voted aye. Motion carried. Bids and specs are on file in the office of the Potter County Auditor’s Office.
SKATING RINK
Larry Madsen met to discuss a skating rink to be located at the Fairgrounds.  Moved by Maroney, seconded by Shellito to get a quote on liability insurance before making a decision.  All voted aye.  Motion carried.
SHERIFF
Sheriff Hamburger presented the monthly activity report.
ALCOHOLIC BEVERAGE
LICENSES
Moved by Worth, seconded by Maroney to place on file the Alcoholic Beverage Licenses renewal from Bob’s Resort and Whitlock Bay Supper Club. All voted aye.  Motion carried.
JERRID/4 SEASONS
RENTAL AGREEMENT
Moved by Arbach, seconded by Worth to authorize Chairman Williams to sign a Rental Agreement between Potter County and Jerrid/4 Seasons for office rent.  All voted aye.  Motion carried.
OFFICERS REPORT
The Register of Deeds, Clerk of Courts and the Auditor’s Account with the Treasurer were reviewed. Moved by Shellito, seconded by Worth to approve the above reports.  All voted aye.  Motion carried.  Auditor’s Account with the Treasurer as follows:
AUDITORS ACCOUNT WITH THE
TREASURER AS OF 10/31/12
Cash Items     $1,315.00
Great Western Checking     -66,101.08
Plains Commerce Checking     1,263.83
Plains Commerce Fund Investments;
2,079,735.70
Plains Commerce Bank     500,000.00
Checks on Hand      282,331.32
TOTAL CASH BALANCE
$2,798,544.77
Total Assets In Custody of County As of 10/31/12
County Amount     1,673,515.75
Amounts Held For Other Gov
1,121,580.34
Amounts Held For Others     3,448.68
TOTAL ASSETS      $2,798,544.77
CONTINGENCY TRANSFERS
Moved by Worth, seconded by Arbach to authorize the following contingency transfers, budget only.  All voted aye.  Motion carried.
101-153-422 Court Appt. Attorney $4,000.00; 101-441-422 Mental Illness $2,000.00.
OPERATING TRANSFER
Moved by Arbach, seconded by Williams to authorize an operating transfer from the General Fund to Emergency Management in the amount of $6,000.00
All voted aye.  Motion carried.
MINNERATH PLAT APPROVAL
Commissioner Arbach presented the following resolution and moved for its adoption.
BE IT RESOLVED by Potter County Board of Commissioners that the Plat of Lot “D” Minnerath Addition to Potter County, A Subdivision of Tract 1-A and Tract 2-A, located in W1/2SW1/4, Section 4, T120N, R74W, 5th P.M., Potter County, South Dakota having been examined, is hereby approved in accordance with the provisions of SDCL, Chapter 11-3 and any amendments thereof.
Commissioner Williams seconded the foregoing resolution.  All voted aye.  Resolution declared adopted.
CLAIM BR-A12
Moved by Worth, seconded by Maroney to deny the claim of Avera St. Luke’s in the amount of $4,978.09, care for one.  The reason for denial is that the individual is not a resident of Potter County, South Dakota, no proof of the inability to purchase health insurance and no proof of indigency. All voted aye.  Motion carried.
CLAIM HJ12
Moved by Arbach, seconded by Maroney to deny the claim of the Gettysburg Medical Center in the amount of $8,312.19.  The individual has not provided proof of indigency.  All voted aye.  Motion carried.
CLAIM NH12
Moved by Worth seconded by Arbach to table the claim of St. Mary’s Healthcare Center in the amount of $2,049.21 until the resolution of any insurance payments.  All voted aye.  Motion carried.
CLAIM BR-A12-1
Moved by Worth, seconded by Maroney to deny the claim of Avera Heart Hospital in the amount of $52,370.14 due to the individual is not a resident of Potter County, South Dakota, no proof of the inability to purchase health insurance and no proof of indigency.  All voted aye.  Motion carried.
HOUSING ASSESSMENT
RESOLUTION
Commissioner Maroney presented the following resolution and moved for its adoption.
BE IT RESOLVED that the Potter County Commission hereby request Gayle Kludt, Executive Director for the Gettysburg/Whitlock Bay Development Corporation, proceed with the housing assessment study and request participation in the Housing Needs Study Program.  Commissioner Williams seconded the foregoing resolution. All voted aye. Resolution declared adopted.
ADJOURN
Moved by Maroney, seconded by Arbach to adjourn.  All voted aye. Motion carried.
BRUCE WILLIAMS, CHAIRMAN
POTTER COUNTY
BOARD OF COMMISSIONERS
ATTEST:
KAREN S. DOERR
AUDITOR
Published once at the total approximate cost of $189.93
-112212

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