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Board of Education held regular meeting April 15

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April 15, 2013
The Gettysburg Board of Education held their regular meeting on the above date in the Elementary Library.  Present were the following:  Kay Schmidt, Matt Cronin, Kevin Geditz, Paul Kellogg, Ryan Lake, and Brian Robbennolt.  Absent: Kimberly Schweiss.  Also present were Tim Hagedorn, Wendy Smith, Barb Everson, Dean Marske, Mark Schatz, and Katie Larson.
The meeting opened with the Pledge of Allegiance.
Board President Schmidt called the meeting to order at 7:30 PM.  She read a letter from the preschool board regarding their continued interest in moving the preschool to the school in the future.
Motion by Geditz, second by Lake to approve the agenda with the following additions: add 4-11-13 claims to consent agenda; add approve 2011-12 audit and 2013-14 Letter of Engagement; add HKG and bond time frame; add approve negotiated agreement; add long-term sub – aide; set driver’s ed fees and add Executive Session for Legal, SDCL 1-25-2-3.  All present voted aye.  Motion carried.
Motion by Lake, second by Kellogg to approve the following consent agenda:  approve the minutes of the March 11, 2013 regular board meeting; approve the minutes of the March 19, 2013 special board meeting; approve the minutes of the March 21, 2013 noon special board meeting; approve the minutes of the March 21, 2013 7PM special board meeting, and approve the minutes of the April 4, 2013 special board meeting; approve the financial reports; and approve the 4-10-13 & 4-11-13 claims.  All present voted aye.  Motion carried.  Cronin acknowledges conflict of interest with claims to John Deere Financial and his aye vote does not include these items.
April 10, 2013 CLAIMS PRESENTED FOR PAYMENT
GENERAL FUND
VENTURE COMMUNICATIONS, $192.14, COMMUNICATIONS; WRIGHT EXPRESS, 9.00, MONTHLY GAS CARD FEE; ABDO, 945.45, LIBRARY E-BOOKS (NOT OWNED); ALL AMERICAN SPORTS CORP, 816.89, FB/RECERTIFY 20 HELMETS; B&R BAUER, INC., 200.00, WINTERIZE FB FIELD; BANK OF THE WEST, 45.00, SAFE DEPOSIT BOX RENT;
BEST WESTERN RAMKOTA HOTEL, 3,329.63, LODGING/STATE BBB; BMS, INC., 24.50, AG/WELDER REPAIR APPLIANCE CART RPR; CENTRAL DISTRIBUTION, 1,014.34, CUST/ROLL TOWELS, TISSUE, GARBAGE BAGS; CENTURY BUSINESS PRODUCTS, 30.00, ELEM LIB COPIES; CWD/HRS, 255.04, GUID/STEP TEST SNACKS; DAKOTA FARM & RANCH SUPPLY, 69.01, CUST/AG SUPPLIES;
DAKOTA FIRE EQUIPMENT CO, 112.00, BI-ANNUAL KITCHEN INSP/FUSE LINK; ED WAGER ELECTRIC, INC., 122.89, THAW OUT COMPRESSOR; ELAN FINANCIAL SERVICES, 250.14, GR 5 WKBKS, CUSTODIAL SUPLS, FACS LODG.; ELITE BUSINESS SYSTEMS INC., 260.68, SAVIN COPIER SUPPLIES/PRINTER COPIES;
G’BURG SCHOOL/DISTRICT REFD, 280.41, REGION 6 MUSIC CONTEST, 150.00, ENTRY FEE, USD TRACK/FIELD, 20.00, ENTRY FEE, JAMIE CRONIN, 110.41, REIMBURSE TRAVEL/COACHING CONVENTION; HARMON LAW OFFICE PROF. LLC, 80.00, LEGAL SERVICES/AUDIT RESPONSE LTR; HEARTLAND WASTE MANAGEMENT, 240.00, MARCH GARBAGE SERVICE;
J.W. PEPPER & SON INC, 9.84, BAND SUPPLIES; JOHN DEERE FINANCIAL, 80.00, TIRE RPR/PREVOST; JONES SCHOOL SUPPLY CO, 40.57, BAND/VOCAL PINS; JOSTENS, INC., 308.36, GRAD DIPLOMAS; LANGER’S FAMILY FOODS, 155.02, HS SCIENCE/AG/FACS SUPPLIES; MARCO, INC., 71.60, FISCAL COPIES;
McLEOD’S PRINTING & OFFICE SUP, 7.09, ELECTION SUPPLIES; MID-AMERICAN RESEARCH CHEM, 544.26, CUSTODIAL SUPPLIES; MIKKELSEN, AMBER, 43.00, REIMB MEALS/LIFE-SKILLS TRAINING; MONTANA DAKOTA UTILITIES, 60.70, ELECTRICITY/BUS GARAGE; OAHE AREA YOUTH CENTER, 1,500.00, CITY AUD RENT (APR-JUN);
PAUER SOUND & MUSIC, INC., 159.00, SAMSON MICROPHONE; PETTY CASH, 77.75, POSTAGE; POTTER COUNTY NEWS, 296.97, PRINTING; QUIETT, MARY, 32.89, REIM FOR LIBRARY SUPPLIES; R & K MECHANICAL, 60.84, TOILET HANDLE RPR KIT; RAMKOTA INN, BEST WESTERN, 475.98, LODG AD CONF/STE STUDT COUNCIL (1/2);
SANFORD HEALTH PLAN, 51.00, HEALTH INS ADMIN FEE; SCHATZ ELECTRIC INC, 50.42, CUSTODIAL SUPPLIES; SCHLACHTER LUMBER, 28.67, CUST/AG SUPPLIES; SCHUR, CPA, RONALD L., 9,200.00, AUDIT SERVICES/FY 2012;
SD FCCLA, 1,089.00, STATE FCCLA MEETING REG; SDHSAA, 741.00, 2012-13 PARTIC. FEES/RULES BOOKS; SERVALL UNIFORM/LINEN CO, 185.08, MARCH SERVICES; VILAS PHARMACY, 9.90, FACS/SUPPLIES; WRIGHT EXPRESS, 9.00, MONTHLY GAS CARD FEE.
CAPITAL OUTLAY FUND
CHS CREDIT CARD, $64.25, SCHOOL VEHICLE GAS; WRIGHT EXPRESS, 446.27, SCHOOL VEHICLE GAS; BURG’S GAS & ETC., INC., 1,898.17, BUS DIESEL; CITY OF GETTYSBURG, 295.55, WATER; ELITE BUSINESS SYSTEMS INC., 250.58, PRINTER LEASES/COPIER LEASES;
G’BURG SCHOOL/DISTRICT REFUND230.77, MDU, 230.77, ELECTRICITY; GAS’N GOODIES, 370.15, SCHOOL VEHICLE GAS; HKG ARCHITECTS, 28,511.66, ARCHT SVCS-DEC-FEB, (REIMB BY BOND $); MONTANA DAKOTA UTILITIES, 7,052.80, ELECT/NATURAL GAS; PAUER SOUND & MUSIC, INC., 500.00, GENZ BENZ AMP.
SPECIAL EDUCATION FUND
VENTURE COMMUNICATIONS, $3.59, COMMUNICATIONS; GETTYSBURG INN & SUITES, 65.09, LODGING/ASSESSMENT; GETTYSBURG MEDICAL CENTER, 3,337.50, NOV, JAN, FEB OT/PT; HOBERT, APRIL, 20.30, STUDENT LIFE-SKILLS SUPPLIES.
FOOD SERVICE FUND
CASS-CLAY CREAMERY, INC., $954.18, DAIRY PRODUCTS; CHILD & ADULT NUTRITION SERV, 124.04, PURCHASED FOOD; CWD/HRS, 4,115.58, PURCHASED FOOD/SUPPLIES; EARTHGRAINS BAKING CO’S INC., 361.40, BREAD/BUNS; G’BURG SCHOOL/DISTRICT REF, 50.40, EARTHGRAINS, 50.40, BREAD.; HEARTLAND WASTE MANAGEMENT, 120.00, MARCH GARBAGE SVC; LANGER’S FAMILY FOODS, 90.39, GROCERIES/SUPPLIES; SERVALL UNIFORM/LINEN COMPANY, 102.42, MARCH SVCS.
PAYROLL
GENERAL FUND, $115,678.02, SALARIES/INS/RETIREMENT; SPED FUND, 16,706.79, SALARIES/INS/RETIREMENT; FOOD SERVICE, 3,931.61, SALARIES/INS/RETIREMENT; DRIVER’S ED, 189.33, SALARIES/INS/RETIREMENT.
4-11-2013 CLAIMS PRESENTED FOR PAYMENT
GENERAL FUND
HAMBURGER, BETH, $119.00, ELECTION WORKER; LANGER, JILL, 119.00, ELECTION WORKER; NAGEL, KATHLEEN, 119.00, ELECTION WORKER.
Dean Marske from HKG Architects presented a tentative schedule and held a discussion with the Board regarding the new school building.
Motion by Cronin, second by Robbennolt to accept the school bond election canvas of Yes 485, No 135 with 621 voters with 1 spoiled ballot.  All present voted aye.  The bond needed 60% to pass and received 78%.
Motion by Kellogg, second by Geditz to approve the Psychologist School Consultation contract for Ted Williams for the 2013-14 school year.  All present voted aye.  Motion carried.
Motion by Lake, second by Cronin to approve the contract of Tricia Heien, JH/HS Sped Teacher for the 2013-14 school year for $31,025.28.  All present voted aye.  Motion carried.
Motion by Cronin, second by Robbennolt to approve the 2011-2012 Audit Report and sign the Letter of Engagement from Ron Schur for $9,200.00 for the 2012-2013 audit.  All present voted aye.  Motion carried.
Motion by Lake, second by Kellogg to approve the updated Negotiated Agreement.  All present voted aye.  Motion carried.
Motion by Geditz, second by Lake to approve a $10 per day increase for Jessica Harer when she was a long-term substitute for a maternity leave.  All present voted aye.  Motion carried.  Schmidt abstained.
Motion by Cronin, second by Geditz to set Driver’s Education fees at $200 per student for students within our district, and $250.00 per student for out of district students. All present voted aye.  Motion carried.
Mrs. Wendy Smith reported that she attended training for the new accountability standards.  She reported on current and upcoming school activities.  Awards’ days is May 8th and the spring awards ceremony for sports/scholarships is May 10 in Gettysburg.  Next year’s registration for classes will begin next week.
Mr. Hagedorn discussed the bond issue passage. There will be a sports co-op meeting on April 29 at 7PM at Hoven. Board members Paul, Ryan, and Brian will attend.  Barb will get participation numbers and cost numbers to them prior to the meeting.  Mr. Hagedorn congratulated Mrs. Saltsman and the Archery teams.  The Elementary team received 1st place and the Junior High team received 2nd place.  Brody Genzler placed 3rd overall.
Motion by Kellogg, second by Robbennolt to adjourn to Executive Session for Legal Issues, SDCL 1-25-2-3 at 8:45 PM.  All present voted aye. Motion carried.
Board President Schmidt declared the Board out of Executive Session at 9:03 PM.
Motion by Cronin, second by Lake to adjourn to Executive Session for Negotiations, SDCL 1-25-2-4 at 9:04 PM.  All present voted aye.  Motion carried.
Board President Schmidt declared the Board out of Executive Session at 10:30 PM.
Motion by Cronin, second by Kellogg to offer Business Manager Barbara Everson a 3% raise along with offering her the flex in lieu of insurance plan with all other benefits remaining the same; offer JH/HS Principal/Teacher Wendy Smith a 3% raise and cap her health insurance premiums at $1700 per month with all other benefits remaining the same, and offer Superintendent Tim Hagedorn a 3% raise and cap his health insurance premium at $1700 per month with all other benefits remaining the same.  All present voted aye.  Motion carried.
Motion by Lake, second by Robbennolt to adjourn the meeting.  All present voted aye.  Motion carried.
The meeting was adjourned at 10:32 PM.
Barbara Everson, Business Manager
M. Kay Schmidt, Board President
Published once at the total approximate cost of $238.22
-042513

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