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2013-2014 Board of Education was called to order

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July 15, 2013
The Gettysburg Board of Education held their regular meeting on the above date in the Elementary Library.  Present were the following:  Kay Schmidt, Matt Cronin, Kevin Geditz, Paul Kellogg, Ryan Lake, Brian Robbennolt, and Kim Schweiss.  Also present were Tim Hagedorn, Wendy Smith, Barb Everson, Mike Schlachter, Ron Larson and J.D. Long.
The meeting opened at 7:00 PM with a Pledge of Allegiance.
The first item of business was a public hearing on the Proposed Budget for the 2013-2014 school year.  The board reviewed and discussed the proposed budget.
President Schmidt called the meeting to order at 7:25 PM.
A thank you card was read from Lu Tobin, Gettysburg Medical Center, thanking the Board for allowing them to use our kitchen for short term use.  They also thanked Don Frost for his help.
Motion by Cronin, second by Kellogg to approve the agenda with the following additions: Budget Resolution and Rescind resignation.  All present voted aye.  Motion carried.
Motion by Lake, second by Schweiss to approve the following consent agenda:  approve the minutes of the June 10, 2013 regular board meeting; approve the financial reports; approve the 6-30-13 claims; and declare surplus and obsolete the items due to being outdated and to be disposed of properly.  All present voted aye.  Motion carried.  The list of obsolete items is on file in the business office.
June 30, 2013 CLAIMS PRESENTED FOR PAYMENT
GENERAL FUND
NCCI, $10,446.00, WORKERS COMP DEPOSIT INS FOR NEXT YR; MDU, 12.00, ELECTRICITY BUS BARN; VENTURE COMMUNICATIONS, 180.75, COMMUNICATIONS; WEX BANK, 9.00, MONTHLY GAS CARD FEE; CROWN AWARDS, (43.15), VOIDED FROM LAST MONTH; AVERA QUEEN OF PEACE, 64.90, BUS DRIVER PHYSICAL; BMS, INC., 717.13, REPAIR CHAIR/WATERPUMP/POSTS;
CENTURY BUSINESS PRODUCTS INC, 30.00, ELEM LIB COPIES; DAKOTA FARM & RANCH SUPPLY, 39.23, CUST SUPPLIES; DEADWOOD LODGE, 262.24, LODGING/ADMIN LDSHIP CONF; ELAN FINANCIAL SERVICES, 489.45, FISCAL LAMINATOR; ELITE BUSINESS SYSTEMS INC., 207.52, SAVIN COPIER/PRINTER SUPPLIES/COPIES; ENGEL MUSIC SUPPLY INC, 65.00, BAND/JAZZ BOOKS;
G’BURG SCHOOL/DISTRICT REFUND, 2,337.63, CITY OF GETTYSBURG, 60.00, BUILDING PERMIT, ELAN FINANCIAL, 350.39, TRACK TENT PARTS, LIBRARY AR AWARDS, SDSAA, 190.00, SUMMER ADMIN CONF REGIS, SDAAE, 399.00, AG SUMMER CONF REG/DUES, AMBER MIKKELSEN, 185.46, REIMB TOWING/BATTERY FOR SUBURBAN, UNCLAIMED FREIGHT, 168.00, W. SMITH OFFICE CHAIR, GETTYSBURG LUNCH FUND, 984.78, 2ND HELPINGS CHARGE PAID BY SCHOOL;
GAS’N GOODIES, 445.44, SCHOOL VEHICLE GAS AND CARWASHES; GETTYSBURG ROTARY CLUB, 502.50, MEALS/DUES 2012-13; GOLDEN WEST TECHNOLOGIES, 8,810.00, PARTIAL PMT STUDENT LAPTOPS; HAUFF MID-AMERICA SPORTS, 6,928.85, TRACK UNIFORMS/VB SHORTS; HEARTLAND WASTE MANAGEMENT INC, 480.00, MAY/JUNE GARBAGE FEE;
IN STITCHES, 347.50, GOLF SHIRTS/COACHES SHIRTS; J.W. PEPPER & SON INC, 128.48, ALL-STATE CHORUS MUSIC & FOLDERS; KELLY INN, 50.00, LODGING FCCLA LEADERSHIP CONF; MIDWAY PARTS INC, 125.08, CUSTODIAL SUPPLIES; MIKKELSEN, AMBER, 196.00, MEALS NATIONAL FCCLA; MONTANA DAKOTA UTILITIES, 18.74, ELECTRICITY BUS BARN;
NEW CREATIONS, 9.22, FISCAL PAPER; NIMCO INC, 341.39, TATU MATERIALS; PEARSON EDUCATION, 2,724.03, DECODABLE READERS 1ST GRADE/MAAS FOUNDATION; PETTY CASH, 110.12, POSTAGE; POTTER COUNTY NEWS, 465.90, PRINTING/ENVELOPES/ADVERTISING; R & K MECHANICAL, 100.02, CUSTODIAL SUPPLIES/PARTS;
SAFEGUARD BUSINESS SYSTEMS, 42.08, FISCAL SUPPLIES; SANFORD HEALTH PLAN, 33.00, HEALTH INS ADMIN FEE; SCHATZ ELECTRIC INC, 933.80, CUST SUPPLIES/REPAIR; SCHLACHTER LUMBER, 1,611.98, CUSTODIAL SUPPLIES; SCHATZ, MARK, 350.00, WEIGHT ROOM SUPERVISOR;  SCHOOL SPECIALTY INC, 1,970.46, LIBRARY CHAIRS;
SLEEP INN, 55.00, LODGING IPAD TRAINING; SMITH, WENDY, 204.00, MILEAGE LEADERSHIP CONFERENCE/IPAD TRAINING; TAYLOR MUSIC, 210.50, REPAIR SCHOOL INSTRUMENTS; TRAINING ROOM INC, 1,253.50, AD SUPPLIES; TRUE VALUE HARDWARE, 484.71, CUST SUPPLIES; WEX BANK, 9.00, MONTHLY GAS CARD FEE.
CAPITAL OUTLAY FUND
WEX BANK, $74.14, SCHOOL VEHICLE GAS; APPLE COMPUTER INC, 19,268.55, IPADS/APPLE TVS/CONVERTERS – MAAS FOUNDATION; CITY OF GETTYSBURG, 185.55, WATER; ELITE BUSINESS SYSTEMS INC., 250.58, SAVIN COPIER/PRINTER LEASES; G’BURG SCHOOL/DISTRICT REFUND, 201.20, KEITH SCOTT 141.52, REIMBURSE FUEL, AMBER MIKKELSEN, 59.68, REIMBURSE FUEL;
GAS’N GOODIES, 1,356.46, SCHOOL VEHICLE GAS; GOLDEN WEST TECHNOLOGIES, 15,000.00, STUDENT LAPTOPS/BAGS, PARTIAL PMT; LEC INC – LOGAN ELECTRIC, 251.15, RED ROCK FOR TRACK COMPLEX; MONTANA DAKOTA UTILITIES, 1,515.18, ELECTRICITY/NATURAL GAS; OLIVER & ANDY’S BOOK CO, 636.82, LIBRARY BOOKS;
RDP CONSTRUCTION, 1,260.21, DISCUS CAGE CONCRETE; RIVERSIDE PUBLISHING CO, 1,580.00, TEACHER IPAD CASES/EQUIPMT—MAAS FOUNDATION; SCHATZ ELECTRIC INC, 1,165.96, GARBAGE DISPOSAL; STANDARD & POOR’S, 11,000.00, BOND RATING ANALYSIS/BOND $; WEX BANK, 141.17, SCHOOL VEHICLE GAS.
SPECIAL EDUCATION FUND
GETTYSBURG MEDICAL CENTER, $910.00, PT/OT SERVICES; KIDS TALK, 259.50, SPEECH SVC; POTTER COUNTY NEWS, 21.00, ADVERTISING.
FOOD SERVICE FUND
HEARTLAND WASTE MANAGEMENT INC, $120.00, MAY GARBAGE SERVICE.
PAYROLL
GENERAL FUND, $106,465.57, SALARIES/INS/RETIREMENT; SPED FUND, 13,319.15, SALARIES/INS/RETIREMENT; FOOD SERVICE, 532.82, SALARIES/INS/RETIREMENT; DRIVERS ED, 189.35, SALARIES/INS/RETIREMENT.
We had received notice from Mike Bohnenkamp at Ace Hardware that the bus barn would no longer be available to us as of June 30, 2013.  Mike Schlachter, J.D. Long and Ron Larson discussed possible rental solutions.  A committee of Robbennolt, Kellogg, and Lake will meet with Mr. Hagedorn during this month and will make recommendations back to the board next month.
Motion by Cronin, second by Schweiss to approve the following contracts:  Joseph Lehman, Sped Paraprofessional $16,000.00 and JHBBB coach $1,536.26; Wendy Rausch, Assistant GBB coach $2,304.40; Jessica Larson, Head Cross Country coach $2,150.77, Michael Schlachter, 2,918.90 Head Wrestling coach; and Eric Stuwe, Assistant Wrestling coach $2,150.77.  All present voted aye.  Motion carried.
The sports coop was discussed.
Motion by Cronin, second by Kellogg to approve the Consolidated App/IDEA flow-through funds application.  All present voted aye.  Motion carried.
Motion by Robbennolt, second by Geditz to approve the following budget supplement:
Means of Finance
Donation (Maas Foundation) 21-1920 $28,000.00
Appropriations
Expenditure (Ipads) 21-1131 471 $28,000.00
All present voted aye.  Motion carried.
Motion by Geditz, second by Lake to rescind the motion to accept Theresa Goebel’s resignation.  All present voted aye.  Motion carried. She will continue her employment at Gettysburg School.
Motion by Schweiss, second by Geditz to adjourn as the 2012-2013 Board of Education.  All present voted aye.  Motion carried.
The meeting was adjourned at 8:16 PM.
The 2013-2014 Board of Education was called to order at 8:16 PM by Superintendent Tim Hagedorn.  The first item of business was giving the oath of office to board members Matt Cronin and Kevin Geditz for their new three year term.
Superintendent Hagedorn then called for nominations for school board president.  Kay Schmidt nominated Matt Cronin.  Paul Kellogg seconded the motion.  Brian Robbennolt moved that nominations cease and an unanimous ballot be cast for Cronin.  Schmidt seconded the motion.  All present voted aye.  Motion carried.
Board President Cronin called for nominations for school board vice-president.  Kevin Geditz nominated Kay Schmidt.  Kim Schweiss seconded the motion.  Paul Kellogg moved that nominations cease and an unanimous ballot be cast for Schmidt.  Geditz seconded the motion.  All present voted aye.  Motion carried.
Motion by Schmidt, second by Kellogg to approve the agenda with the following addition:  add Open Enrollment.  All present voted aye.  Motion carried.
Motion by Lake, second by Robbennolt to approve the following Consent Agenda:  All present voted aye.  Motion carried.
a. July 15, 2013 Claims Presented for Payment
GENERAL FUND
BW INSURANCE, $10,428.00, VEHICLE & LIAB/UMBRELLA INS; ASSOCIATED SCHOOL BOARDS OF SD, 823.79, BOARD DUES; BERKLEY ASSIGNED RISK SERVICES, 20,496.06, REMAINDER OF W/C INS; CNA SURETY, 105.00, BUSINESS MANAGER BOND; DEMCO, 1,011.24, LIB SUBSCRIPTION RENEWALS;
GROUP CAST, LLC, 607.50, RENEW SCHOOL REACH; HAUFF MID-AMERICA SPORTS, 856.70, FB HELMETS; IMPACT APPLICATIONS, INC., 500.00, CONCUSSION TESTING LICENSE; MARCO, INC., 71.60, FISCAL COPIER MAINTENANCE FEE; OAHE AREA YOUTH CENTER, 1,500.00, CITY AUD RENT JULY-SEPT;
RENAISSANCE LEARNING, INC, 2,656.50, ACCEL READER/STAR; SD LIBRARY NETWORK, 337.50, 2013-14 LIBRARY MBRSHIP; SD TEACHER PLACEMENT CENTER, 420.00, 2013-14 ENROLLMENT FEE; SHI INTERNATIONAL CORP, 2,984.22, SOFTWARE LICENSES-WINDOWS; SOFTWARE UNLIMITED, INC, 3,600.00, FISCAL/SOFTWARE MAINT FEE.
SPECIAL EDUCATION FUND
BERKLEY ASSIGNED RISK SERVICES, $2,517.02, W/C INSURANCE
CAPITAL OUTLAY
BW INSURANCE AGENCY, $10,789.00, PROPERTY INSURANCE.
FOOD SERVICE FUND
BERKLEY ASSIGNED RISK SERVICES, $1,372.92, W/C INSURANCE; SNA, 36.25, DUES/APP SIEBRASSE
b. Appoint Business Manager Everson as Secretary to Board
c. Designate Offical Depositories as Bank of the West and Great Western Bank
d. Name Potter County News as the official newspaper
e. Set 7:30 PM in the Elementary Library on the 2nd Monday of the month as the time and place for school board meetings. The Board affirms their authority to reschedule a regular meeting or call a special meeting.
f. Set compensation for board members at -0-.  Mileage will be paid to a board member attending meetings related to school business.  Board members attending overnight meetings will be reimbursed for meals and lodging.
g. Adopt the Board Policy Manual
h. Appoint Mr. Hagedorn as Administrator for Lunch fund, Title/REAP Programs, FSA programs, 504 Administrator, and Attendance officer.
i. Appoint Tylee Norman to sign FSA documents.
j. Appoint Business Manager Everson as the administrator of  the Trust and Agency Fund.
k. Authorize the Business Manager to borrow among funds, if necessary for cash flow; also pay bills between board meetings to obtain discounts, avoid penalties and pay athletic officials.  Also approve $5000.00 to be kept in the Imprest Fund in the Trust & Agency to pay bills between board meetings.
Committees will be appointed as needed.
Dean Marske, HKG Architects, discussed the new school.  Bids will be sent to the exchange on July 30th and printed in the PC News on July 31st, with an opening date of August 21, 2013.
Motion by Kellogg, second by Schmidt to publish the Personnel Salaries for the 2013-2014 school year.  All present voted aye.  Motion carried.
Administration:  Tim Hagedorn – $69,010.00, Wendy Smith – 53,681.54 Activity – $460.88, Barbara Everson – 39,096.63.
Certified Staff: Penelope Baus – $39,538.23, Jay Berglund – 31,619.84, Concessions – 2,845.78, Cristina Bieber – 33,680.49, Jamie Cronin – 36,846.58, Activity – 5,342.76, Valerie Dahlquist – 30,975.28, Kim Goebel – 34,075.91, Activity – 1,022.28, Kathrine Heffernan – 32,500.00, Tricia Heien – 31,025.28, April Hobert – 34,360.00, SPED Director – 10,609.00, Justin Jensen – 30,725.28, Activity – 2,611.62,
Catherine Larson – 34,282.24, Activity – 85.70, Jessica Larson – 30,925.28, Activity – 1,700.89, Kathryn Larson – 33,894.15, Joseph Lehman – 16,000.00, Activity – 1,536.26, Mandy Lewis – 30,725.28, Amber Mikkelsen – 33,075.28, Activity – 2,976.77, Tylee Norman – 30,725.28, Summer – 10,823.68, Activity – 1,536.26, Julie Poeppel – 37,259.67, Activity – 2,794.48,
Mary Quiett – 35,591.04, Christine Saltsman – 32,190.19, Activity – 3,083.92, Cynthia Schmidt – 15,362.65, Keith Scott – 35,095.02, Summer – 8,374.95, Activity – 4,737.83, Sally Simon – 33,025.58, Activity – 1,651.28, Vernon Smith – 34,471.62, AD – 7,066.81, Activity – 6,377.25, Patricia Stoner – 37,016.86, Julie Williams – 39,140.40, Activity – 1,075.38, Sara Wuttke – 36,271.33.
Non-Certified: Christopher Dutenhoeffer – $7.25/hr, Spencer Shaw – 7.50/hr, Ashley Siebrasse – 7.25/hr, Lucas Smith – 7.25/hr, Jamie Ahlemeier – 8.70 per hour, Don Frost – 15.75/hr, 23.62/hr OT, Theresa Goebel – 10.20/hr, Joseph Lehman – 10.08/hr route driver, 10.50/hr activity driver, Duane Manharth – 12.20/hr, 18.30/hr OT, Nancy Smith – 11.39/hr, Keith Scott – 10.08/hr route driver, 10.50/hr activity driver, Marilyn Scott – 8.80/hr, 10.08/hr route driver, 10.50/hr activity driver, Peggy Siebrasse – 8.80/hr, Nadine Simon – 11.40/hr, Vicky Westphal – 8.60/hr, Delores Wickersham – 9.55/hr, Jessica Larson – 2,150.77, Wendy Rausch – 2,304.40, Michael Schlachter – 2,918.90, Eric Stuwe – 2,150.70.
Motion by Geditz, second by Schweiss to set the following prices:
Lunch: Adults $3.50, Elementary $2.50, JH/HS $3.00
Breakfast: Adults $1.75, Students $1.25
Athletic Events: Adults $5.00, Students $3.00
Football Parking: $25.00 per season, including play-off games
Activity Tickets: Adults $30.00, 7-12 $20.00, 1-6 $10.00. Over 65 free with Golden Battler Card
Substitute Teachers:  $90.00 current certification, $70.00 lapsed certification, $60.00 non-certified.  All subs will be reimbursed an additional $10.00 per day after 10 consecutive days for the same teacher.
All present voted aye.  Motion carried.
Mr. Hagedorn is the only one attending the State Convention.  No action was taken on selecting a State Convention Delegate.
Motion by Lake, second by Kellogg to set mileage rates at 37 cents/mile with 20 cents/mile paid if a school vehicle is available and the employee chooses to drive their own vehicle.  All present voted aye.  Motion carried.
Fuel bids were obtained with the following results:  Gas & Goodies – 3 cents off per gallon for gas and diesel and 20 free car washes; The Burg – 5 cents off per gallon for diesel and gas. Motion by Lake, second by Schweiss to accept the bid from The Burg for both gas and diesel for the 2013-2014 year.  All present voted aye. Motion carried.
Motion by Schmidt, second by Lake that Logan Electric will be the electrician for the school year.  All present voted aye.  Motion carried.
Motion by Kellogg, second by Schmidt to approve Open Enrollments OE2013-2014-1, and OE2013-2014-2.  All present voted aye.  Motion carried.
Mrs. Wendy Smith distributed JH/HS handbooks and briefly discussed some of the changes.  They will be voted on at the next board meeting.  She discussed the new IPADs and training.  She is getting ready for the new school year.
Mr. Hagedorn is attending the Superintendent’s conference in Pierre this week.  He is also attending the Associated School Board convention in August in Sioux Falls.  The playground equipment and fencing was discussed.  The yellow busses passed inspection.  The white bus will be inspected in Pierre.  Mr. Hagedorn discussed the proposed Rotary skyboxes project at the football field.  Cheerleading try-outs were discussed.
Motion by Geditz, second by Lake to adjourn the meeting.  All present voted aye.  Motion carried.
The meeting was adjourned at 9:35 PM.
Matthew Cronin, Board President
Barbara Everson, Business Manager
Published once at the total approximate cost of $305.31
-072513

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