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Commissioners held regular meeting Feb. 7

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POTTER COUNTY BOARD OF

COMMISSIONERS PROCEEDINGS

FEBRUARY 7, 2012

GETTYSBURG, SD

The regular meeting was called to order by Chairman Williams at 8:00 A.M. in the Commissioners Room at the Courthouse.  Commissioners present:  Worth, Shellito, Arbach and Maroney.

CORRECT MINUTES

Moved by Arbach, seconded by Shellito to correct the minutes of January 3, 2012 to appoint Chairman Williams as a member of the Purchasing Committee. All voted aye.  Motion carried.

MINUTES

Moved by Worth, seconded by Maroney to approve the minutes as read and corrected.  All voted aye.  Motion carried.

STATES ATTORNEY

Craig Smith met to discuss several indigent cases.

REDISTRICTING RESOLUTION

Commissioner Arbach presented the following resolution and moved for its adoption.

WHEREAS, the Potter County Commissioners having reviewed the number and location of residents in Potter County as determined by the 2010 federal decennial census, and having five commissioner districts;

IT IS HEREBY RESOLVED, pursuant to SDCL 7-8-10, that the Potter County districts for Commissioners are changed as follows:

District I:

All of the Portions of Tolstoy and Lebanon Town, Logan, Fairview, Canton, Pleasant View, Avon Springs, Roy, Carr, Arena, Lucas, Cunningham, Elida, Lowell, Lincoln, Fayette and North Riverside Townships.

District II:

All of the portions of Hoven Township and Hoven Town

District III:

All of the portions of Forest City, South Forest City, Cattron, Artichoke, Owattonna and that portion of Gettysburg and Sanner Township lying south of SD Highway 212.  All that part of the City of Gettysburg lying south of Logan Avenue beginning on the east boundary of the city limits at Nebraska Street, thence west to Broadway Street, thence north to Commercial Avenue, thence west to Park Street, thence south to 5th Avenue, thence west to Exene Street, thence north to King Avenue, thence west to Mannston Street (also described as 310 Avenue).

District IV:

All that part of the City of Gettysburg lying within the following boundaries:  On the east bounded by Park Street, on the north bounded by Blaine Avenue, on the south bounded by 5th Avenue between Park Street and Exene Street, and further bounded on the south by King Avenue between Exene Street and Mannston Street (also described as 310 Avenue), thence south to the city limits, and bounded on the west by the west city limits of Gettysburg.

District V:

All of the portions of South Riverside and Appomattox.  All of the portion lying north of South Dakota Highway 212 of Gettysburg and Sanner Township.

All that part of the City of Gettysburg lying north of Logan Avenue beginning on the east boundary of the city limits at Nebraska Street, thence west on Logan to Broadway Street, thence north to Commercial Avenue, thence west to Park Street, thence north to Blaine Avenue and thence west to the west city limits of Gettysburg.

Commissioner Shellito seconded the following resolution.  All voted aye.  Resolution declared adopted.

WELCOME GETTYSBURG HIGH

SCHOOL GOV’T. STUDENTS

Chairman Williams welcomed the GHS Gov’t. students.  The students spent the morning in the respective offices observing the functions of County Gov’t.

HIGHWAY DEPT.

Supt. Smith met to discuss to inform the Board that one application was received for the vacated highway maintenance position.

HIGHWAY MAINTENANCE

EMPLOYEE

Moved by Maroney, seconded by Arbach to hire Tim Gordon @$10.00/hr. as highway maintenance worker.  Upon completion of the 6 month probationary period a .25¢ per hour raise will be given. All voted aye.  Motion carried.

Supt. Smith discussed the need for a 5th Walk’n’Roll for use on the County roads.  Moved by Shellito, seconded by Maroney to authorize Supt. Smith to purchase the Walk’n’Roll.  All voted aye.  Motion carried.

Supt. Smith informed the Board that the Chip Seal project of FAS 155 has been moved up to this summer.  The lake bed on FAS 155 will be ground up and graveled and left for a couple of years before any asphalting will be done.  Crack sealing will be done on East Whitlock.

The Volvo Motor grader warranty is due to expire.  The purchase of a replacement will be included in the 2013 budget.

The Surplus Sale will be held sometime this spring in conjunction with any county or the city of Gettysburg.

All County Highway radios will need to be upgraded by 2013 at a cost of approx. $6000.  Further discussion to be held.

APPLICATION FOR OCCUPANCY

OF COUNTY ROW

Moved by Worth, seconded by Shellito to approve the application of Venture Communication Cooperative to occupy a county row in Section 4-120-77.  All voted aye.  Motion carried.

FUEL QUOTES

Supt. Smith presented the following fuel quotes for 60/40 blend diesel for the month of February.

Hoven Coop     No Bid

NCFE         $3.338 blend

NPC         $3.344 blend

Successful bidder: NCFE @ $3.338.

SHERIFF

Sheriff Hamburger presented the monthly activity report.

POTTER COUNTY/MOBRIDGE

911 AGREEMENT

Moved by Worth, seconded by Arbach to authorize Chairman Williams to sign the agreement between Potter County and Mobridge City to provide telephone, radio communication, and access service for the County during hours in which the County has no law enforcement radio personnel on duty.

For the services provided by the City, Potter County shall pay the City for an annual cost of $13,974.00, due on March 1, 2012. All voted aye.  Motion carried.

APPOINTMENT OF APPLICANT

AGENT FOR THE HMGP

Commissioner Maroney presented the following resolution and moved for its adoption.

WHEREAS, The County of Potter is submitting a Hazard Mitigation Grant project to the Federal Emergency Management Agency and the State of South Dakota; and

WHEREAS, the County is required to appoint an Applicant Agent for the purpose of signing documents and assuring the completion of all application documents;

NOW THEREFORE BE IT RESOLVED that the Potter County Commissioners appoint the Emergency Manager as the authorized Applicant Agent.

Commissioner Arbach seconded the foregoing resolution.  All voted aye.  Resolution declared adopted.

CLAIMS

Moved by Shellito, seconded by Williams to approve the following claims and authorize the Auditor to issue warrants for the same.  All voted aye.  Motion carried.

PAYROLL BY DEPTS: COMM: $2,345.80; AUDITOR 3,465.28; TREAS. 4,470.36; STATES ATTORNEY 3,596.80; JAN. 932.75; DOE 3,698.60; ROD 3,442.02; VA 461.54; SHERIFF 7,701.72; LIBRARY 3,399.91; WIC 189.75; EXT. 908.50; WEED 56.20; R&B 20,216.24; FEMA 553.68.

SDRS $5,786.64; WELLMARK 34,638.50; AFLAC 909.18; GREAT WESTERN 11,046.19.

OVERTIME BY DEPTS: SHERIFF- MCCLAIN $531.84.

4 SEASONS/JERRED RENTALS $400.00 EXT. & VA OFFICE RENT, A & B BUSINESS, INC. 705.96 SUPPLIES, AMAZON 391.68 SUPPLIES, ARBACH, WILLIAM 17.02 TRAVEL & EXPENSE, AREA IV SR. CIT. PLANNING COUN. 2,000.00 2012 ALLOTMENT, AUNTIE KAKE’S BAKERY 32.40 SUPPLIES, AVERA QUEEN OF PEACE 114.90 SERVICES & FEES,

B & R TRUCK REPAIR 6,928.49 REPAIRS/MAINT., BUTLER MACHINERY CO. 14,346.64 SUPPLIES, BW INSURANCE AGENCY, INC. CALI 1,125.00 INSURANCE, CENTER POINT LARGE PRINT 77.88 SUPPLIES, CENTRAL DISTRIBUTION 90.77 SUPPLIES, CENTURY LINK 82.00 UTILITIES, CITY OF GETTYSBURG 81.30 WATER BILLS,

CITY OF GETTYSBURG 15.75 UTILITIES, CITY OF MOBRIDGE 13,974.00 DISPATCH SERVICE, CONNECTING POINT COMPUTER CNTR 46.00 SUPPLIES, DAKOTA FARM & RANCH SUPPLY 14.99 SUPPLIES, DAKOTA FARM & RANCH SUPPLY 15.98 SUPPLIES, DAKOTA SUPPLY 580.68 SUPPLIES, DAKOTABILITIES 720.00 2012 ALLOTMENT,

DEAN’S REPAIR 252.19 REPAIRS & MAINTENANCE, DIETRICH, DONNA 105.89 PROFESSIONAL SERVICES, DONALD HERICKS 44.40 TRAVEL & CONF., ELECTION SYSTEMS & SOFTWARE 1,516.00 INSURANCE, FASTENAL 43.22 REPAIRS/MAINT., FINANCE OFFICER 10,000.00 2012 AMBULANCE ALLOTMENT, FISCHER OIL COMPANY 1,105.60 SUPPLIES,

GAS N GOODIES 57.00 SUPPLIES, GRAHAM TIRE COMPANY 224.24 SUPPLIES, GREAT WESTERN TIRE, INC. 1,790.18 SUPPLIES, HANSEN PLUMBING 48.00 REPAIRS & MAINTENANCE, HEARTLAND WASTE MANAGEMENT, INC 122.40 PROFESSIONAL SERVICES, HEARTLAND WASTE MANAGEMENT, IN 40.00 UTILITIES,

HIGH PLAINS ARTS COUNCIL 700.00 2012 ALLOTMENT, FALYN HOGG 106.93 TRAVEL & EXPENSE, HOVEN COOP SERVICE 4,468.53 UTILITIES, HOVEN MEDIA, INC. 198.63 PUBLICATIONS, HOVEN MEDIA, INC. 34.00 SUBSCRIPTION RENEWAL-AUDITOR, HOVEN TRUSTWORTHY HARDWAR 11.88 SUPPLIES, ARBACH INSURANCE 490.00 RENT & UTILITIES,

JOHN DEERE FINANCIAL 285.16 REPAIRS/MAINT., KITTELSON, JOAN 15.00 PROFESSIONAL SERVICES, KURT STORKSON 44.40 TRAVEL & CONF., LAMB MOTOR COMPANY 181.40 REPAIRS & MAINTENANCE, LOGAN ELECTRIC INC 127.31 REPAIRS & MAINTENANCE, LOGAN ELECTRIC 67,025.14 SUPPLIES, MCCLAIN, ALAN 7.97 TRAVEL & EXPENSE,

MCLEOD’S OFFICE SUPPLIES 464.28 SUPPLIES, MONTANA DAKOTA UTILITIES 252.60 UTILITIES, MONTANA DAKOTA UTILITIES 1,542.08 UTILITIES, MEDICINE ROCK SENIOR CENTER 3,000.00 2012 ALLOTMENT, MERCHANTS CAPITAL RESOURCES, I 176,570.30 EQUIPMENT, MICROFILM IMAGING SYSTEMS, INC. 150.00 EQUIPMENT RENTAL,

MIDWAY PARTS 761.14 SUPPLIES, MIKE’S REPAIR 502.47 REPAIRS/MAINT., MONTANA DAKOTA UTILITIES 1,176.05 UTILITIES, NEW CREATIONS 296.91 SUPPLIES, NORTHEASTERN MENTAL HEALTH 2,693.00 2012 ALLOTMENT, OAHE PEST ELIMINATION 50.00 PROFESSIONAL SERVICES, POTTER COUNTY NEWS 350.07 PUBLICATIONS,

PAUL OBERLITNER 1,494.77 SUPPLIES, P.C. FAIRBOARD 7,000.00 2012 ALLOTMENT, PENWORTHY COMPANY 90.75 SUPPLIES, POLLARD, JERRY 45.00 PROFESSIONAL SERVICES, POTTER COUNTY LIBRARY 30.80 SUPPLIES, POTTER COUNTY TREASURER 725.48 POSTAGE & EXPENSE, PRAXAIR DISTRIBUTION INC 55.00 REPAIRS/MAINT.,

RDJ SPECIALTIES, INC. 213.54 SUPPLIES, SCHLACHTER LUMBER 61.44 SUPPLIES, SCHMIDT, SCHROYER, MORENO, LEE & 38.92 PROFESSIONAL SERVICES, SD ASSOC. OF CO. HWY SUPT 275.00 OTHER EXP., SDAW&P 50.00 DUES, SDEMA 30.00 DUES, SDSU EXTENSION 4,188.00 PROFESSIONAL SERVICES, SERVALL 48.36 SUPPLIES,

SERVALL UNIFORM & LINEN SUPPLY 171.87 SUPPLIES, SHEEHAN MACK SALES 1,063.82 REPAIRS/MAINT., SHELLITO, RAY 20.72 TRAVEL & EXPENSE, SHREVES, BRIAN J. 211.04 PROFESSIONAL SERVICES, SMITH, STEVE 200.00 TRAVEL & EXPENSE, SMITH, CRAIG 522.85 RENT, SUPPLIES, PHONE, FAX,

BUREAU OF INFORMATION & TELECOM 2,250.00 TELETYPE 1-12 TO 6-12, STATE TREASURER 600.00 PROFESSIONAL SERVICES, STATE TREASURER 35.00 PROFESSIONAL SERVICES, STATE TREASURER 600.00 PROFESSIONAL SERVICES, STEVE L. SMITH 82.73 TRAVEL & CONF., SWANDA, KAREN 15.00 PROFESSIONAL SERVICES,

THE BOOK FARM, INC. 83.75 SUPPLIES, TRUE VALUE HARDWARE 39.45 SUPPLIES, The BURG 755.22 TRAVEL & CONF., VENTURE COMMUNICATIONS 737.05 PHONE BILLS, VENTURE COMMUNICATIONS 44.50 UTILITIES, VENTURE COMMUNICATIONS IN 148.89 UTILITIES,

VERIZON WIRELESS 180.75 PHONE BILL, VERIZON WIRELESS 65.70 UTILITIES, VOYAGER FLEET SYSTEMS, INC. 624.28 SUPPLIES, WALWORTH CO. TREAS., CUSTODIAN 5,280.00 2012 ALLOTMENT, WEED & PEST CONFERENCE 250.00 TRAVEL & EXPENSE, WESTERN COMMUNICATIONS, INC 4,480.00 PAGERS,

WESTERN COMMUNICATIONS, INC 100.00 TOWER RENTAL, WESTERN COMMUNICATIONS, I 92.00 REPAIRS/MAINT., WILLIAMS, BRUCE 44.40 TRAVEL & EXPENSE, WILLIAMS, PEGGY 44.40 TRAVEL & EXPENSE, ZEE MEDICAL SERVICE 57.25 SUPPLIES,

OFFICERS REPORT

The Register of Deeds, Clerk of Courts and the Auditor’s Account with the Treasurer were reviewed.  Moved by Worth, seconded by Maroney to approve the above reports.  All voted aye.  Motion carried.  Auditor’s Account with the Treasurer as follows:

AUDITORS ACCOUNT WITH THE

TREASURER AS OF 01/31/12

Cash Items      $1,825.60

Great Western Checking      27,114.67

Plains Commerce Checking      824.30

Plains Commerce Fund Investments;

903,777.03

Plains Commerce Bank     500,000.00

Checks on Hand     13,323.15

TOTAL CASH BALANCE

$1,446,864.75

Total Assets In Custody of County As of 01/31/12

County Amount     $1,128,170.53

Amounts Held For Other Gov

314,852.41

Amounts Held For Others     3,840.81

TOTAL ASSETS      $1,446,864.75

SURPLUS PROPERTY

Moved by Worth, seconded by Maroney to declare the following property as surplus and no longer of use to the County and to be disposed of.  All voted aye.  Motion carried.

629 Computer System; 657 Custom made Computer; 563 Gateway Flat Screen Monitor; 640 Computer & Monitor; 559 Dell Computer & Monitor; 630 Computer System & Monitor;

MOBILE HOME ABATEMENT

Moved by Shellito, seconded by Williams to approve the application for abatement from Norma Harer on a 1964 MH which no longer has any value.  The amount of abate is $39.94.  All voted aye.  Motion carried.

CITY OF HOVEN ABATEMENT

Moved by Arbach, seconded by Williams to approve an application of abatement of the second half taxes on Lot 3 Block 10 Way’s Plat, Hoven Town, Potter County South Dakota. Tax exempt due to being owned by Hoven Town.  All voted aye. Motion carried.

ADJOURN

Moved by Maroney, seconded by Shellito to adjourn.  All voted aye.  Motion carried.

BRUCE WILLIAMS, CHAIRMAN

POTTER COUNTY

BOARD OF COMMISSIONERS

ATTEST:

KAREN S. DOERR

AUDITOR

Published once at the total approximate cost of $159.19

-021612

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