Board of Education held regular meeting Aug. 12
August 12, 2013
The Gettysburg Board of Education held their regular meeting on the above date in the Elementary Library. Present were the following: Matt Cronin, Kay Schmidt, Kevin Geditz, Paul Kellogg, Ryan Lake, Brian Robbennolt and Kim Schweiss. Also present were Tim Hagedorn, Wendy Smith, Barb Everson, Bill Wuttke and Dean Marske.
The meeting opened at 7:30 PM with the Pledge of Allegiance.
A thank you letter was read from Cassidy Soper thanking the board for their support of FCCLA and for their support of her attending National FCCLA.
Motion by Schmidt, second by Kellogg to approve the agenda. All present voted aye. Motion carried.
Motion by Robbennolt, second by Schweiss to approve the following consent agenda: approve the minutes of the July 15, 2013 regular board meeting; approve the financial reports; approve the 8-8-13 claims; and declare surplus and obsolete the items due to being outdated and to be disposed of properly. All present voted aye. Motion carried. The list of obsolete items is on file in the business office. Kellogg acknowledges conflict of interest with claims to HKG and his aye vote does not include these items.
August 8, 2013 CLAIMS PRESENTED FOR PAYMENT
VENTURE COMMUNICATIONS, $397.20, COMMUNICATIONS; ACP DIRECT, 376.15, ELEM COMPUTER SUPPLIES; AMERICAN CHORAL DIRECTOR’S, 95.00, VOCAL MEMBERSHIP DUES; ASCD, 39.00, HS PRINC DUES; AVI SYSTEMS, 590.00, TITLE I PROJECTOR/LAMP; BEST WESTERN RAMKOTA HOTEL, 181.98, LODGING COACHES CLINIC;
BMS, INC., 137.60, TUBE & LABOR PLAYGROUND EQUIP; BOULDEN PUBLISHING, 133.10, GUID MATERIALS; BRAINPOP, 410.00, JH SUBS; BSN SPORTS/SPORT SUPPLY GROUP, 465.00, VOLLEYBALLS; BURG’S GAS & ETC., INC., THE, 90.54, SCHOOL VEHICLE GAS; C&D TREE SERVICE, 900.00, TREE TRIMMING/TRUCK RENT;
CAMBIUM LEARNING, 296.45, K-2 DIBELS MATERIAL; CDW GOVERNMENT INC, 1,576.06, PRINTER TONER; CENTURY BUSINESS PRODUCTS INC, 30.00, ELEM LIB COPIER; COMFORT INN, 344.52, LODGING SDACTE/NORMAN; D & H DISTRIBUTING, 664.52, GRAPHING CALCULATORS; DAKOTA 2000, 150.00, FORTICLIENT LIC. RENEWAL;
DAKOTA FARM & RANCH SUPPLY, 41.14, LIB SUPPLIES/TECH FREIGHT; DAKOTA FIRE EQUIPMENT CO, 443.50, ANNUAL FIRE EXT INSP/RPLC EXT; ELAN FINANCIAL SERVICES, 314.29, HS/ELEM/GUID MATERIALS; ELITE BUSINESS SYSTEMS INC., 300.27, HS PRINTER/COPIER SUPPLIES/COPIES; FLAGHOUSE, 157.60, PE SUPPLIES; FLINN SCIENTIFIC INC, 795.76, HS SCIENCE SUPPLIES;
G’BURG SCHOOL/DISTRICT REFUND, 877.84 , KEITH SCOTT, 95.00, COACHING DUES/COACHES CLINIC TRVL, VERN SMITH, 252.78, REIMB FB SUPPLIES, JAMIE CRONIN, 70.00, REIMB COACHING DUES, VERN SMITH, 58.00, COACHING DUES/COACHES CLINIC TRVL, POST OFFICE, 138.00, POSTAGE, JAMIE ZACHER, 200.00, FLOOR MAINTENANCE, CITY OF GETTYSBURG, 20.00, FENCE BUILDING PERMIT, VERN SMITH, 44.06, REIMB CUST SUPPLIES ORDERED;
GAS’N GOODIES, 168.30, SCHOOL VEHICLE GAS; GOLDEN WEST TECHNOLOGIES, 3,780.00, SERVER SUPPORT; GOODHEART-WILLCOX PUBLISHER, 179.83, FACS WORKBOOKS; GOPHER, 168.42, PE SUPPLIES; HAMMOND & STEPHENS, 256.39, SCHOOL OFFICE SLIPS/SUPPLIES; HAUFF MID-AMERICA SPORTS, 286.32, AD/FB SUPPLIES;
HAZELDEN, 200.00, ON-LINE BULLYING SURVEYS; HEGSTROM, RANDY, 270.00, PEST CONTROL; HOLZWARTH SALES & SERVICE, 35.80, CUST SUPPLIES; HOUGHTON MIFFLIN HARCOURT PUBL, 2,254.97, ELEM READING/SPELLING WKBKS; IXL LEARNING, 1,050.00, ELEM/MATH SITE LICENCE RENEWAL; LANCASTER ARCHERY SUPPLY, 29.98, PE SUPPLIES;
LANGER’S FAMILY FOODS, 5.25, OFFICE SUPPLIES; MARCO, INC., 71.60, FISCAL COPIES; MCGRAW-HILL SCHOOL EDUCATION LLC, 284.43, FACS WORKBOOKS; MIKKELSEN, AMBER, 148.10, NATL FCCLA TRAVEL COSTS; NASP, 111.00, PE SUPPLIES; NOVEL UNITS, INC., 278.05, JH ANNE FRANK; ORIENTAL TRADING CO INC, 430.68, ELEM ART & CLASSROOM SUPPLIES;
PEARSON EDUCATION, 4,283.93, GRAMMAR/READING/MATH WKBOOKS/KITS; PERSONAL SERVICE MFG CORP, 511.68, AG MATERIALS; PETTY CASH, 24.20, POSTAGE; PJ TECHNOLOGIES, INC., 780.00, SERVER SOFTWARE; PLANK ROAD PUBLISHING INC, 107.25, VOCAL/MUSIC K-8; POTTER COUNTY NEWS, 527.49, FISCAL PRINTING;
PRESTWICK HOUSE, 11.99, JH READING BOOK; QUILL CORPORATION, 1,242.10, TITLE/ELEM/GUID SUPPLIES; R & K MECHANICAL, 260.60, CUST/SUPPLIES/RRP; REALLY GOOD STUFF INC, 1,271.82, ELEM SUPPLIES; SANFORD HEALTH PLAN, 33.00, HEALTH INS ADMIN FEE;
SASD, 356.00, HS PRIN SADS/SDAESP DUES; SCHLACHTER LUMBER, 543.07, CUSTODIAL SUPPLIES; SCHOOL SPECIALTY INC, 5,694.28, HS/JH/ELEM/GUID/OFFC/FISCL SUPLS; SCHOOLMATE, 455.00, STUDENT PLANNERS; SDACTE, 160.00, FACS STATE/NTL DUE;
SERVALL UNIFORM/LINEN COMPANY, 97.94, JULY SERVICES; SHI INTERNATIONAL CORP, 71.94, SERVER SOFTWARE; SMITH, WENDY, 40.00, REIMB MILEAGE/PLAYGROUND EQUIP; SWEDE’S BODY SHOP & POWDER COATG, 995.00, SANDBLAST/POWDERCOAT PLAYGRD EQUP;
TAYLOR MUSIC, 20.00, BAND INSTRUMENT RPR; TEACHER CREATED RESOURCES, 26.93, ELEM SUPPLIES; TRIARCO ARTS & CRAFTS INC, 26.90, ELEM SUPPLIES; TRUE VALUE HARDWARE, 189.18, CUST SUPPLIES; VOWAC PUBLISHING COMPANY, 1,380.40, ELEM WKBOOKS/SUPPLIES; WILLIAM H SADLIER INC, 2,395.85, ELEM/JH VOCAB WKBKS.
CAPITAL OUTLAY FUND
AVI SYSTEMS, $2,216.00, SMARTBOARD/PROJECTOR; BURG’S GAS & ETC., INC., 102.63, SCHOOL VEHICLE GAS; CITY OF GETTYSBURG, 236.15, WATER; ELAN FINANCIAL SERVICES, 142.52, SCHOOL VEHICLE GAS; ELITE BUSINESS SYSTEMS INC., 250.58, PRINTER COPIER LEASE;
G’BURG SCHOOL/DISTRICT REFUND, 68.12, TYLEE NORMAN, 68.12, REIMB SCHOOL VEHICLE GAS; GAS ’N GOODIES, 176.97, SCHOOL VEHICLE GAS; GOLDEN WEST TECHNOLOGIES, 22,412.00, TEACHER LAPTOPS/CASES; MCGRAW-HILL SCHOOL EDUCATION LLC, 131.35, ELEM SCIENCE TEXTBOOK;
MONTANA DAKOTA UTILITIES, 1,473.08, ELEC/NATURAL GAS; PEARSON EDUCATION, 14,550.99, ELEM MATH TEXTBOOKS; SCHLACHTER LUMBER, 3,207.26, FENCING AND MATERIALS.
SPECIAL EDUCATION FUND
ELAN FINANCIAL SERVICES, $46.88, SPED SUPPLIES; ESTR PUBLICATIONS, 25.00, SPED FORMS; G’BURG SCHOOL/DISTRICT REFUND, 160.00, APRIL HOBERT, 80.00, SPED WKSHOP TRAVEL, KATIE LARSON, 80.00, SPED WKSHOP TRAVEL;
GETTYSBURG MEDICAL CENTER, 332.50, PT/OT SERVICES; HAWTHORNE EDUCATIONAL SERVICES, 56.00, SPED SUPPLIES; HOLIDAY INN, 200.00, LODGING AUTISM CONF; KIDS TALK, 103.00, PROF SERVICES; MCGRAW-HILL SCHOOL EDUCATION LLC, 195.41, WKBOOKS; SCHOOL SPECIALTY INC, 179.34, SPED SUPPLIES.
CAPITOL PROJECTS FUND
FIRST NATIONAL TRUST & INVESTMENT, $300.00, INITIAL BOND FEE; HKG ARCHITECTS, 124,825.45, PROF SVCS 6-1 TO 7-12; SOIL TECHNOLOGIES, INC., 8,250.00, SOIL TESTING.
CAPITOL PROJECTS FUND TRANSFER
GREAT WESTERN BANK, $4,000,000.00, TRANSF. FOR BETTER INTEREST RATE (NOT AN EXPENSE).
FOOD SERVICE FUND
G’BURG SCHOOL/DISTRICT REFUND, $230.00, SCHOOL NUTRITION OF SD 230.00, SCHOOL NUTRITION CONF
GENERAL FUND, $110,175.62, SALARIES/INS/RETIREMENT; SPED FUND, 12,982.39, SALARIES/INS/RETIREMENT; FOOD SERVICE, 1,011.58, SALARIES/INS/RETIREMENT; DRIVERS ED, 187.83, SALARIES/INS/RETIREMENT.
Marske from HKG Architects was present and discussed the bid process and construction timeline. There will be a walk-through for the construction companies on August 20, 2013 at 2PM. Bid opening is at 2PM on August 28, 2013 in the multi-purpose room. A special school board meeting will be held on August 28, 2013 at 4PM in the multipurpose room.
Motion by Kellogg, second by Schmidt to approve the following contracts: Bryce Hall, Head Boys Basketball Coach $2,918.90 and Assistant Football Coach $2,304.40; Jason Hanson, co-Assistant Boys Basketball Coach $1,152.20; Tim Hagedorn, co-Assistant Boys Basketball Coach, $1,152.20; and Jessica Larson $500.00 Football Cheer Advisor. All present voted aye. Motion carried.
Motion by Lake, second by Geditz to approve the following Open Enrollments: OE 2013-2014-3 and OE 2013-2014-4. All present voted aye, Motion carried.
Matt Cronin and Kay Schmidt reported that they had met with Hoven School Board members Mark Weber and Terry Reuer regarding the sports coop. A discussion was held. No significant changes were made to the coop agreement.
Motion by Schmidt, second by Schweiss to approve the tablet agreement and the JH/HS handbook with changes discussed. All present voted aye. Motion carried.
Motion by Kellogg, second by Lake to approve the Elementary Handbook with changes discussed. All present voted aye. Motion carried.
Business Manager Everson discussed and reviewed the budget and current investments.
Mrs. Wendy Smith reported that Bill Lehman received the 2013 South Dakota winner of the Teacher Mentor award given by the National Association of Agricultural Educators. She discussed remedial work and the virtual school. The state report cards are out and Gettysburg School results were excellent. Sports practices start this week and next week. Two staff in-services are scheduled, one on the 16th in Aberdeen for teaching staff and one on the 21st for all staff.
Mr. Hagedorn discussed the in-services. He also stated that on Oct. 8, 2013 we will be having an onsite civil rights review, and will be having an accreditation review in the spring. He discussed the
Associated School Boards joint convention. There was a discussion regarding the bus barn situation and plans.
Motion by Schmidt, second by Kellogg to adjourn the meeting. All present voted aye. Motion carried.
The meeting was adjourned at 10:05 PM.
Matthew Cronin, Board President
Barbara Everson, Business Manager
Published once at the total approximate cost of $243.85