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Potter County Commissioners held regular meeting Sept. 3

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POTTER COUNTY BOARD OF
COMMISSIONERS PROCEEDINGS
SEPTEMBER 3, 2013
GETTYSBURG, SD
The regular meeting was called to order by Chairman Maroney at 8:00 A.M. in the Commissioners Room at the Courthouse.  Commissioners present: Arbach and Williams.  Absent Worth and Shellito.
MINUTES
Moved by Williams, seconded by Arbach to approve the August 6, 2013 minutes as read.  All voted aye.  Motion carried.
STATES ATTORNEY
SA Smith met to discuss the bridge crossing Simon’s Dam.  To retain the bridge on the County’s bridge system, it will take $100,000 or more to repair the bridge.  The bridge will be given to the owners of the property it is on.
A discussion was held concerning the overweight incurred by the County Highway.
SIMON DAM BRIDGE
LaVern Simon, Dean Simon, Laurie Schultz, SDDOT Program Manager and Cody Axlund met to discuss the disposition of the Bridge crossing Simon Dam.
According to the SDDOT, it is up to the County to do what they want to do with the bridge. To meet the bridge inspection requirements, the bridge would need approx. $100,000 or more in repairs to meet the bridge requirements of the State.  There is no public road or easement to the bridge.  There are two options:  Do not repair the bridge and give it back to the land owner or remove the bridge.
The county had purchased bridge plank several years ago to repair the decking but according to the inspection of the bridge the pilings are failing and not the deck.
Simon’s will take the bridge with certain condition to be met.
SURPLUS PROPERTY
Commissioner Arbach presented the following resolution and moved for its adoption.
BE IT RESOLVED that the Simon Dam Bridge is no longer of use to the County for which intended,
BE IT FURTHER RESOLVED that the Bridge reverts back to the current land owner under the following condition:
The bridge decking will be replaced with decking on hand.
A 16ft gate shall be installed replacing the existing gate.
A 300’ fence shall be built to the tree line.
The cattle guard will be removed.
The County shall install Private Crossing signs on either end of the bridge and a No Trespassing Sign on the gate.
NOW THEREFORE a quit claim deed shall be issued to the current land owner for the bridge when all of the conditions have been met.
Commissioner Williams seconded the foregoing resolution.  All present voting aye.  Resolution declared adopted.
CHIPPED WINDSHIELD
Bob Willey met to discuss the windshield chip on his semi and asked if there would be any compensation from the County to fix it. Bob was informed that the County was not responsible for the chip in his windshield.
FUEL QUOTES
Supt Smith presented the following fuel quotes for 8000 gal of #2 FM for the month of Sept.
HOVEN COOP        3.40
NCFE            3.445
NPC            3.51
Successful bidder:  Hoven Coop @ 3.40.
SAFETY MANUAL
Moved by Williams seconded by Arbach to approve the Safety Manual for the Potter County Highway workers as presented by Supt. Smith.  All voted aye.  Motion carried.
HIGHWAY DEPT
Supt Smith reported the Brownlee Construction will start crushing 100,000 T of gravel in the Kaup Pit sometime in Sept.
The County will purchase asphalt from Jensen Sand and Gravel at $75/ton to repair some of the broken up places on FAS 155. The County will start patching in the near future.
REPAIR OF THE
COURTHOUSE PARKING LOT
Moved by Williams, seconded by Maroney to repair the courthouse parking lot in the amount of $30,000 utilizing the bid as let with Gettysburg City to Jensen Sand and Gravel.  All voted aye.  Motion carried.
SHERIFF DEPT
Sheriff Hamburger presented the monthly activity report.
OFFICERS REPORT
The Register of Deeds and the Auditor’s Account with the Treasurer reports were reviewed.  Moved by Williams, seconded by Arbach to approve the above reports.  All voted aye.  Motion carried. Auditor’s Account the Treasurer as follows:
AUDITORS ACCOUNT WITH THE
TREASURER AS OF 8/31/13
Cash Items     $1,000.00
Great Western Checking     70,633.82
Plains Commerce Checking     1,115.43
Plains Commerce Fund Investments
1,102,217.74
Plains Commerce Bank     500,000.00
Checks on Hand     1,483.98
TOTAL CASH BALANCE
$1,676,450.97
Total Assets In Custody of County As of 8/31/13
County Amount     1,584,803.66
Amounts Held For Other Gov
88,095.96
Amounts Held For Others     3,551.35
TOTAL ASSETS     $1,676,450.97
CLAIMS
Moved by William, seconded by Maroney to approve the claims and authorize the Auditor to issue warrants for the same.  All voted aye.  Motion carried.
PAYROLL BY DEPTS: Comm: $2,345.80; Aud. 4,071.60 Treas: 4,556.86; States Attorney 3,660.32; Jan. 798.00; DOE 5,963.75; ROD 3,580.35; VA 638.02; Sheriff 7,344.94; Library 3,108.70; Extension 1,712.56; Weed 515.52; R&B 23,839.00; FEMA 553.92.
SDRS $5,854.92; WELLMARK 44,980.38; AFLAC 861.92; GREAT WESTERN BANK 13,776.29; DEARBORN 208.14.
OVERTIME BY DEPTS: Sheriff: McCLain $42.12; R&B: Griese 9.53; Gordon 590.63; Kraft 773.28; Zuber 290.63. 4-H: Shields 96.94. WEED & PEST: Kraft 515.52.
4 SEASONS/JERRED RENTALS $400.00 RENTAL, A & B BUSINESS, INC. 1,139.14 SUPPLIES, GECRB/AMAZON 497.06 SUPPLIES, ATCO INTERNATIONAL 293.00 SUPPLIES, AVERA QUEEN OF PEACE 64.90 SERVICES & FEES, B & R TRUCK REPAIR 4,433.27 REPAIRS/MAINT., BMS INC 324.30 SUPPLIES,
BUTLER MACHINERY CO. 5,307.32 REPAIRS/MAINT., CENTURY LINK 82.00 UTILITIES, CITY OF GETTYSBURG 17.95 UTILITIES, CITY OF GETTYSBURG 446.70 UTILITIES, CLUBHOUSE HOTEL & SUITES 110.00 TRAVEL AND CONFERENCE, CONNECTING POINT COMPUTER CENT 1,490.00 SUPPLIES,
CONNECTING POINT COMPUTER CNTR 220.00 REPAIRS AND MAINTENANCE, CYNTHIA FORGEY 200.28 TRAVEL AND CONFERENCES, DAKOTA FIRE EQUIP. CO 389.74 SUPPLIES, DAKOTA SUPPLY 848.70 REPAIRS/MAINT., DAKOTA FARM & RANCH SUPPLY 33.99 , DANI’S THISTLE SPRAYING 11,113.15 PROFESSIONAL SERVICES AND FEES,
DCFS USA, LLC 4,902.81 SUPPLIES/REPAIRS, DEAN’S REPAIR 56.45 REPAIRS & MAINT, GRAND JURY 434.04 JUDICIAL SYSTEM PROF SERVICES, GREAT WESTERN TIRE, INC. 638.99 SUPPLIES, HEARTLAND WASTE MANAGEMENT, INC 71.20 UTILITIES, HEARTLAND WASTE MANAGEMENT, IN 50.00 UTILITIES, FALYN HOGG 136.00 TRAVEL & CONFERENCE,
HOVEN CO-OP 158.54 SUPPLIES, HOVEN COOP SERVICE 27,436.71 TRAVEL & CONF., HOVEN MEDIA, INC. 365.92 PUBLISHING, JOE ARBACH 490.00 RENT & UTILITIES, LAKE COUNTY AUDITOR 65.00 JAIL PROFESSIONAL SERVICES, LAMB MOTOR CO. INC. 3,117.57 REPAIRS/MAINT., LANGER’S FAMILY FOODS 12.02 SUPPLIES AND MATERIALS,
LOGAN ELECTRIC INC 26.29 REPAIRS AND MAINTENANCE, LOMHEIM REPAIR 186.76 REPAIRS/MAINT., MARSHALL & SWIFT/BOECKH, LLC 829.15 SUPPLIES AND MATERIALS, MONTANA DAKOTA UTILITIES 134.93 UTILITIES, MICROFILM IMAGING SYSTEMS, INC. 150.00 REPAIRS AND MAINTENANCE, MIDWAY PARTS 5.49 REPAIRS/MAINT.,
MONTANA DAKOTA UTILITIES 280.39 UTILITIES, NEW CREATIONS 643.55 SUPPLIES, NEW CREATIONS 43.91 SUPPLIES AND MATERIALS, NEWMAN TRAFFIC SIGNS 409.46 SUPPLIES, NORTH CENTRAL FARMERS ELEVATOR 3,497.44 TRAVEL & CONF., POTTER COUNTY NEWS 497.92 PUBLISHING, POTTER COUNTY CLERK OF COURTS 3,751.25 SUPPLIES,
POTTER COUNTY TREASURER 145.21 SUPPLIES, RDO EQUIPMENT CO. – AG 390.04 REPAIRS/MAINT., SCHMIDT, SCHROYER, MORENO, LEE & 18.72 PROFESSIONAL SERVICES AND FEES, SERVALL 33.62 SUPPLIES, SERVALL UNIFORM & LINEN SUPPLY 146.72 SUPPLIES, CRAIG SMITH 585.70 PROF FEES, SOUTH DAKOTA LTAP 70.00 TRAVEL & CONF.,
STEVE SMITH 75.13 SUPPLIES, The BURG 990.13 TRAVEL & CONF., VENTURE COMMUNICATIONS IN 155.99 UTILITIES, VENTURE COMMUNICATIONS 785.15 UTILITIES, VENTURE COMMUNICATIONS 44.50 UTILITIES, VERIZON WIRELESS 163.10 UTILITIES,
VERIZON WIRELESS 299.06 UTILITIES, VILAS 219.35 SUPPLIES & MATERIALS, US BANK VOYAGER FLEET SYS INC 637.78 SUPPLIES AND MATERIALS, WALWORTH CO. SHERIFF 2,850.00 JAIL PROF SERVICES, WESTERN COMMUNICATIONS, INC 100.00 UTILITIES.
2014 BUDGET HEARING
At 11:00 as advertised, the budget hearing for the 2014 budget was held.
PART-TIME
LIBRARY CUSTODIAN
Moved by Williams seconded by Arbach to hire Isabelle Lehman as part-time Library custodian at $10.00 per hour.  All voted aye.  Motion carried.
JANITOR
Moved by Arbach, seconded by Williams to increase the wage of Colette Thompson from $10.50 to $11.25.  Motion carried.
ADJOURN
Moved by Williams, seconded by Maroney to adjourn.  All voted aye.  Motion carried.
DEAN MARONEY, CHIARMAN
POTTER COUNTY
BOARD OF COMMISSIONERS
ATTEST:
KAREN S. DOERR
AUDITOR
Published once at the total approximate cost of $102.89
-091213

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