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Board of Education held regular meeting Sept. 11

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Untitled-17September 11, 2013
The Gettysburg Board of Education held their regular meeting on the above date in the Elementary Library.  Present were the following:  Matt Cronin, Kay Schmidt, Kevin Geditz, Paul Kellogg, Ryan Lake, Brian Robbennolt, Kimberly Schweiss. Also present were Tim Hagedorn, Wendy Smith, Barb Everson, Gerrick McComsey and Mike Jones from Sharpe Enterprises, Dean Marske and Scott Sikkink from HKG Architects, Craig Smith, Bill Wuttke, Jessica Larson, Mark Schatz, J.D Long, Curt Hamburger and Michael Schlachter.
The meeting opened at 7:30 PM with the Pledge of Allegiance.
J.D. Long was recognized as a visitor and he will participate in the scheduled Executive Session for Student Issue.
Motion by Schmidt, second by Robbennolt to approve the agenda with the following changes:  add Bus Barn and move number 11 to number 18.  All present voted aye.  Motion carried.
Motion by Kellogg, second by Schweiss to approve the following consent agenda:  approve the minutes of the August 12, 2013 regular board meeting;  approve the financial reports;  and approve the 9-6-13 claims.  All present voted aye.  Motion carried.  Kellogg acknowledges conflict of interest with claims to HKG and his aye vote does not include these items.
September 6, 2013 CLAIMS
PRESENTED FOR PAYMENT
GENERAL FUND
VENTURE COMMUNICATIONS, $411.87, COMMUNICATIONS; WEX BANK, 9.00, MONTHLY GAS CARD FEE; IRS, 6,605.36, FICA PAYMENT; 24-7 CHEERLEADING, 525.00, CHEERLEADING UNIFORMS/SCHOOL SHARE; A&M PRODUCTS COMPANY, 280.00, 2012-13 SPORTS CO-OP PLAQUES; ABERDEEN AWARDS, 66.60, XC PLAQUES/VB MEDAL STICKERS;
ALL AMERICAN SPORTS CORP, 112.39, FB MOUTHGUARDS/CLEAT TIPS; ASSOCIATED SCHOOL BOARDS OF SD, 185.00, SUPT/REGIS JOINT CONV.; AVI SYSTEMS, 2,289.00, SMARTBOARD/PROJECTOR (PERKINS), CABLES; BEST WESTERN SEVEN SEAS INN, 267.00, LODGING/VOCAL MUSIC CONF;
BMS, INC., 104.00, SNOW BLOWER BLADE/SWINGSET RPR; BURG’S GAS & ETC., INC., THE, 288.78, SCHOOL VEHICLE FUEL; CENTRAL DISTRIBUTION, 792.30, CUSTODIAL SUPPLIES; CENTURY BUSINESS PRODUCTS INC, 30.00, ELEM LIB COPIES; CONNECTING POINT, 91.00, REPLCMT BOARD FOR PROMETHEAN BOARD; CTL CORPORATION, 485.73, STUDENT COMPUTER RPRS;
DAKOTA FARM & RANCH SUPPLY, 35.27, CUSTODIAL/HS/AG SUPPLIES; DEMCO, 195.12, LIBRARY SUPPLIES; ELAN FINANCIAL SERVICES, 413.22, GR 4/HS/BOOKS VOCAL DUES/SUPT TONER; ELITE BUSINESS SYSTEMS INC., 223.47, SAVIN COPER/PRINTER SUPPLIES/COPIES; EUREKA SCHOOL DISTRICT, 200.00, YTC DUES 13-14; FOREMAN SALES & SERVICE, 2,238.06, PREVOST BUS RPRS; G’BURG SCH T & A FUND, 15,639.26, FLEX IN LIEU OF INSURANCE;
G’BURG SCHOOL/DISTRICT RFD, 2,140.56, KEITH SCOTT, 89.99, REIMB TECH SUPPLIES, VERN SMITH, 296.84, REIMB FBALL EQUIPMENT, DCI, 216.25, BKGD CHKS/RAUSCH, TANNER, DREW, LEHMAN, STIEGELMEIER, JAMIE CRONIN, 30.00, FOOTBALL EQUIP RPRS, POST OFFICE, 138.00, POSTAGE, JESSICA LARSON, 155.00, REIMB COACHING CLASSES, VERN SMITH, 14.48, VOLLEYBALL NET RPRS, MARK ZIMMERMAN, 1,185.00, ARTIST IN RESIDENCE, MOBRIDGE HIGH SCHOOL, 15.00, CC ENTRY FEE;
GAS’N GOODIES, 9.00, AD/ICE; GROTON SCHOOL DISTRICT, 20.00, USED PERCUSSION CABINET; HAUFF MID-AMERICA SPORTS, 2,316.95, BASKETBALLS/FBALLS/VBLLS/SCRBKS, FB JERSEYS; HEARTLAND WASTE MANAGEMENT INC, 480.00, JULY/AUG GARBAGE SVCS; HOUGHTON MIFFLIN HARCOURT PUBL., 50.26, GR 6 READING BOOKS;
HOVEN MEDIA, INC., 19.69, AD/SPORTS MTG AD; INTERSTATE ALL BATTERY CENTER, 72.00, BATTERIES; J.W. PEPPER & SON INC, 517.30, HS/ELEM VOCAL MUSIC; JOSTENS, INC., 4,221.10, 2012-13 YEARBOOKS; JOSTENS, 70.00, YEARBOOK WKSHP FEE; LANGER’S FAMILY FOODS, 17.89, CUST SUPPLIES/FACS GROCERIES;
LARRY’S REPAIR, 1,241.65, SVC/RPR LEAK IN AC IN PREVOST; MARCO, INC., 71.60, FISCAL COPIES; MID-AMERICAN RESEARCH CHEM COR, 533.94, CUSTODIAL SUPPLIES; MIDWAY PARTS INC, 10.36, CUSTODIAL SUPPLIES; MIKKELSEN, AMBER, 25.43, REIMB FOLDING CART; MIRACLE RECREATION EQUIPMENT CO, 385.86, PARTS FOR PLAYGROUND EQUIP;
MOBRIDGE PUBLIC SCHOOLS, 250.00, 2013-14 CSDC DUES; NCS PEARSON, INC., 20.00, JH/HS WRITE TO LEARN SUBS; NCTM, 81.00, HS/MATH MEMBERSHIP SUB RENEWAL; NORTHWEST AREA COOP, 2,800.00, ESA5/TEACHER TRAINING; PEARSON EDUCATION, 3,582.43, READING/MATH WORKBOOKS & MATERIALS; PETTY CASH, 80.24, POSTAGE;
POTTER COUNTY NEWS, 1,113.24, PRINTING/ADVERTISING; RED RIVER GRAIN CO., 44.98, WEED KILLER FOR FB FIELD; SANFORD HEALTH PLAN, 42.00, HEALTH INS ADMIN FEE; SCHATZ ELECTRIC INC, 159.42, KITCHEN RPR; SCHLACHTER LUMBER, 338.71, CUSTODIAL SUPPLIES; SCHOLASTIC INC, 148.34, FACS SUBSCRIPTION;
SCHOOL SPECIALTY INC, 477.67, LIBRARY/VOCAL/FISCAL SUPPLIES; SDASBO, 100.00, BUS MGR DUES/CONF REGISTRATION; SDSCA, 60.00, GUIDANCE CONF REGIS FEE; SERVALL UNIFORM/LINEN COMPANY, 92.37 AUG SERVICES; TRUE VALUE HARDWARE 119.38, CUSTODIAL SUPPLIES; WILLIAM H SADLIER INC, 273.85, JH VOCAB WKBKS; ZUBER REFRIGERATION & HEATING, 303.33, CUSTODIAL SUPPLIES.
CAPITAL OUTLAY FUND
WEX BANK $123.52, SCHOOL VEHICLE GAS; BURG’S GAS & ETC., INC., 1,680.55, SCHOOL VEHICLE FUEL; CITY OF GETTYSBURG, 1,563.85, WATER; ELAN FINANCIAL SERVICES, 877.05, HS/JH TEXTBOOKS; ELITE BUSINESS SYSTEMS INC., 250.58, SAVIN COPIER/PRINTER LEASES;
G’BURG SCHOOL/DISTRICT REFUND, 148.96, APRIL HOBERT, 58.50, REIMB SCHOOL VEHICLE FUEL, TIM HAGEDORN, 80.25, REIMB SCHOOL VEHICLE FUEL, JOE LEHMAN, 10.21, REIMB SCHOOL VEHICLE FUEL; GOLDEN WEST TECHNOLOGIES, 9,553.33, WIRELESS SERVER/BRACKETS/SWITCH; MONTANA DAKOTA UTILITIES, 1,835.62, ELEC/NATURAL GAS
SPECIAL EDUCATION FUND
EDCON PUBLISHING GROUP, $239.12, SPED WORKBOOKS; G’BURG SCH T & A FUND, 3,265.34, FLEX IN LIEU OF INSURANCE; GETTYSBURG MEDICAL CENTER, 1,435.00, PT/OT SERVICES; HEIEN, TRICIA, 150.00, JULY/AUG SUMMER HOURS; NCS PEARSON, INC., 582.30, SPED/DIAL-4 KIT.
CAPITOL PROJECTS FUND
HKG ARCHITECTS, $95,831.87, JULY/AUG ARCHITECT SERVICES; LEC INC – LOGAN ELECTRIC, 660.08, SOIL SITE EXPLORATION; MEIERHENRY SARGENT LLP, 8,425.00, LEGAL SERVICES/BOND; POTTER COUNTY NEWS, 62.36, BIDS NOTICE.
FOOD SERVICE FUND
BEST WESTERN RAMKOTA HOTEL, $251.97, LOGDING/SCHOOL NUTRITION CONF; CASS-CLAY CREAMERY, INC., 303.64, DAIRY PRODUCTS; CWD/HRS, 4,571.71, PURCHASED FOOD/SUPPLIES; EARTHGRAINS BAKING CO’S INC., 230.24, BREAD/BUNS; G’BURG SCHOOL/DISTRICT REFUND, 81.00, MEALS/SCHOOL NUTR. CONF/SIMON/SIEBRASSE; LANGER’S FAMILY FOODS, 76.36, GROCERIES; MADSEN, LANE, 4.75, REFUND LUNCH ACCOUNT; QUILL CORPORATION, 69.99, OFFICE CHAIR; SERVALL UNIFORM/LINEN COMPANY, 27.15, AUG SERVCS; TRUE VALUE HARDWARE, 23.64, KITCHEN SUPPLIES.
PAYROLL
GENERAL FUND, 106,378.41, SALARIES/INS/RETIREMENT; SPED FUND, 13.315.75, SALARIES/INS/RETIREMENT; LUNCH FUND, 2,789.59, SALARIES/INS/RETIREMENT; DRIVER’S ED, 411.03, SALARIES/INS/RETIREMENT.
Dean Marske from HKG Architects discussed the bids received on the new school project. Gerrick McComsey and Mike Jones from Sharpe Enterprises discussed changes and cost savings to reduce their costs.
Motion by Lake, second by Geditz to adjourn to Executive Session for legal issues, SDCL 1-25-2-3 at 8:45 PM.  All present voted aye.  Motion carried.
Board President Cronin declared the Board back in session at 9:05 PM.
Marske expressed that the project is in essence the same and the quality of materials is the same, without the locker rooms.
Motion by Schmidt, second by Schweiss that the Board has reviewed all bids submitted and all bids exceeded a final estimated project cost.  The lowest responsible bidder was Sharpe Enterprises and the board, pursuant to SDCL 5-18B-5, did negotiate for construction of the high school building improvement at the most advantageous price and move to accept a bid of 6,397,718.00.  All present voted aye.  Motion carried.
There was discussion on the bus barn.  Motion by Lake, second by Robbennolt to reject the lone bid of Schlachter Lumber to build a bus barn.  All present voted aye.  Motion carried.  Mr. Hagedorn will talk to the three previously interested parties regarding building one and renting it to the school and it will be on next month’s agenda.
Motion by Schmidt, second by Schweiss to approve the following contracts:  Jamie Cronin, E-Mentor $1,545.00 and Wendy Rausch as Assistant Volleyball coach $2,304.40.  All present voted aye.  Motion carried.
Motion by Geditz, second by Kellogg to approve Open Enrollments OE 2013-2014-5, 6, and 7.  All present voted aye.  Motion carried.
A home school application was received and Board President Cronin signed it.
Motion by Lake, second by Schmidt to set Mill Levies for the 2013-2014 school year at the following:  Pension: $.30, Special Education $1.552, Capital Outlay 3.00, and Opt Out request of $50,000. General Fund mill levy will be the following as set by the State:  AG $2.090, OO $4.296, Other $9.200.  All present voted aye.  Motion carried.
Motion by Robbennolt, second by Geditz to approve the 2013-2014 Budget with the following changes from the preliminary budget:
APPROPRIATIONS
GENERAL FUND
FROM     TO
Elementary
$425,989.00    $425,689.00
Junior High
102,492.00    102,892.00
High School
406,064.00    401,934.00
Title 1    42,964.00    43,184.00
504    3,000.00    2.000.00
Board of Education
21,129.00    31,014.00
Operation of Plant
165,989.00    245,807.00
Pupil Transportation
37,115.00    66,793.00
Total Appropriations
$1,831,887.00    $1,946,459.00
CAPITAL OUTLAY
Elementary
$29,075.00    $23,000.00
High School
30,400.00    54,300.00
Operation of Plant
100,711.00    138,951.00
Pupil Transportation
30,000.00    -0-
Total Appropriations
$328,417.00    $354,482.00
LUNCH    $119,743.00    $121,543.00
MEANS OF FINANCE
GENERAL FUND
FROM    TO
Opt-Out Revenue
$75,000.00    $100,000.00
Admissions/Coop Revenue
41,000.00    46,000.00
Local Revenue
7,987.00    146,008.00
State Aid    978,225.00    924,777.00
Total Means of Finance
$1,831,887.00     $1,946,459.00
CAPITAL OUTLAY
Ad Valorem
$323,171.00    $349,482.00
Local Reserve    246.00    -0-
Total Means of Finance
$328,417.00    $354,482.00
LUNCH    $119,743.00    $121,543.00
All present voted aye.  Motion carried.
Motion by Kellogg, second by Schweiss to approve the Emergency Bus Pact.  All present voted aye.  Motion carried.
Mrs. Wendy Smith reported that Dakota Step scores will be mailed out soon.  She also reported on school activities.  Homecoming week activities were discussed.
Mr. Hagedorn reported that there will be a DARE program in the 5th and 6th grades along with a safety program in the lower grades.  He discussed the inservices and the topics discussed.
Motion by Robbennolt, second by Kellogg to adjourn to Executive Session for Student Issues, SDCL 1-25-2-2 at 10:25 PM.  All present voted aye.  Motion carried.
Board President Cronin declared the Board back in session at 10:55 PM.
Black Hills on-line was discussed.
Motion by Schmidt, second by Schweiss to adjourn the meeting.  All present voted aye.  Motion carried.
The meeting was adjourned at 10:56 PM.
Barbara Everson, Business Manager
Mathew Cronin, Board President
Published once at the total approximate cost of $274.10
-092613

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