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County Commissioners held regular meeting Oct. 1

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POTTER COUNTY BOARD OF
COMMISSIONERS PROCEEDINGS
OCTOBER 1, 2013
GETTYSBURG, SD
The regular meeting was called to order by Chairman Maroney at 8:00 A.M. in the Commissioners Room at the Courthouse.  Commissioners present: Worth, Arbach and Williams.  Absent Shellito.
MINUTES
Moved by Arbach, seconded by Williams to approve the September 3, 2013 minutes as read.  All voted aye.  Motion carried.
STATES ATTORNEY
States Attorney Smith met to discuss the completion of the conditions in transferring the bridge located at Simon Dam.
BILL OF SALE/
QUIT CLAIM DEED
Moved by Worth, seconded by Arbach to authorize Chairman Maroney to sign the Bill of Sale and Quit Claim Deed to transfer all interest in the following-described real estate in the County Potter, in the State of South Dakota:
The bridge located on the Northwest Quarter (NW1/4) of Section 32, Township 120 North, Range 74, West of the 5th P.M., Potter County, South Dakota.
All present voted aye.  Motion carried.
HIGHWAY DEPT.
Supt. Smith met to discuss the progress of the final mowing of the ditches and the graveling of the roads.   A report was given on the amount of spraying that was done for mosquito protection throughout the county.  West River Invasive Weed control is spraying salt cedar along the river from the high water mark down to the water.  The Corp will reimburse the County for this spraying.
CONSOLIDATED BOARD
OF EQUALIZATION
Moved by Williams, seconded by Worth to consolidate with Gettysburg City and Lebanon Town for Consolidated Boards of Equalization for the 2014 tax year.  All voted aye.  Motion carried.
OFFICERS REPORT
The Register of Deeds and the Auditor’s Account with the Treasurer reports were reviewed.  Moved by Williams, seconded by Worth to approve the above reports.  All voted aye.  Motion carried.  Auditor’s Account with the Treasurer as follows:
AUDITORS ACCOUNT WITH THE
TREASURER AS OF 9/30/13
Cash Items     $1,088.50
Great Western Checking     37,230.42
Plains Commerce Checking
12,751.34
Great Western Fund Investments
1,041,922.02
Plains Commerce Bank     300,000.00
Great Western Bank     200,000.00
Checks on Hand     15,675.19
TOTAL CASH BALANCE
$1,608,667.47
Total Assets in Custody of County as of 9/30/13
County Amount     $1,467,946.28
Amounts Held For Other Gov
137,169.84
Amounts Held For Others      3,551.35
TOTAL ASSETS     $1,608,667.47
EXECUTIVE SESSION
Moved by Arbach, seconded by Worth to adjourn into Executive Session to discuss personnel.  All voted aye.  Motion carried.
Moved by Worth, seconded by Arbach to adjourn from Executive Session.  All voted aye.  Motion carried.
HIGHWAY POLICY
MANUAL ADDENDUM
Moved by Worth, seconded by Arbach to add the following addendum to the Highway Policy Manual.  All voted aye.  Motion carried.
“Any highway employee receiving a ticket for a traffic violation when working for the highway department shall be responsible for all criminal and civil fines incurred.”
CLAIMS
Moved by Williams, seconded by Arbach to approve the claims and authorize the Auditor to issue warrants for the same.  All voted aye.  Motion carried.
PAYROLL BY DEPTS: Comm. $2,345.80; Aud. 4,039.46; Treas.4,556.86; States Attorney 3,660.32; Jan. 870.00; DOE 4,134.58; ROD 3,501.03; VA 638.02; Sheriff 7,502.86; Library 3,827.85; Ext. 916.50; Weed 279.24; R&B 21,342.50; FEMA 553.86.
SDRS $5,607.36; WELLMARK 44,980.38. AFLAC 873.46; GREAT WESTERN BANK 6,529.03; DEERBORN LIFE 208.14.
4 SEASONS/JERRED RENTALS $400.00 RENT, A & B BUSINESS, INC. 1100.57 SUPPLIES & MATERIALS, GECRB/AMAZON 755.21 SUPPLIES & MATERIALS, AUNT KAKE’S BAKERY 10.80 SUPPLIES, B & R TRUCK REPAIR 147.43 REPAIRS/MAINT., BEST WESTERN RAMKOTA HOTEL 385.00 TRAVEL & CONFERENCE, BOOK SYSTEMS INC 525.00 COMPUTER & SOFTWARE,
BRUCE WILLIAMS 174.26 TRAVEL & CONFERENCE, BUTLER MACHINERY CO. 1,246.72 REPAIRS/MAINT., CEDAR SHORE RESORT 156.00 TRAVEL & CONFERENCE, CENTURY LINK 82.00 UTILITIES, CHERYL SAUTNER 143.45 TRAVEL & CONFERENCE, CITY OF GETTYSBURG 16.30 UTILITIES, CITY OF GETTYSBURG 286.15 UTILITIES,
CONNECTING POINT COMPUTER CNTR 89.00 SUPPLIES & MATERIALS, CRA PAYMENT CENTER 290.15 REPAIRS/MAINT., DAKOTA 2000 405.00 REPAIRS & MAINTENANCE, DAKOTA SUPPLY 628.24 SUPPLIES, DCFS USA, LLC 4,902.81 SUPPLIES/REPAIRS, DEAN MARONEY 20.86 TRAVEL & CONFERENCE,
DEAN’S REPAIR 55.95 REPAIRS & MAINTENANCE, DELVIN WORTH 166.50 TRAVEL & CONFERENCE, DON FROST 625.00 PROFESSIONAL SERVICES AND FEES, GETTYSBURG COLLISION CENTER 209.80 REPAIRS, GREAT WESTERN TIRE, INC. 1,031.42 SUPPLIES, HARLEN SHAW 158.20 TRAVEL AND CONFERENCE,
HEARTLAND WASTE MANAGEMENT, INC 71.20 UTILITIES, HEARTLAND WASTE MANAGEMENT, IN 50.00 UTILITIES, FALYN HOGG 96.75 TRAVEL & CONFERENCE, HOLZWARTH SALES 273.50 SUPPLIES, HOVEN COOP SERVICE 234.95 TRAVEL & CONF., HOVEN MEDIA, INC. 187.52 SUPPLIES,
HOWARD JOHNSON 372.00 TRAVEL AND CONFERENCE, JEANIE LAGAN 220.71 TRAVEL AND CONFERENCE, JOE ARBACH 490.00 RENT & UTILITIES, JOHN DEERE FINANCIAL 8,995.50 RENTALS, KIM SIEDSCHLAG 174.40 TRAVEL & CONFERENCE, LAMB MOTOR CO. INC. 39.20 REPAIRS/MAINT., MONTANA DAKOTA UTILITIES 143.38 UTILITIES,
MICROFILM IMAGING SYSTEMS, INC. 150.00 RENTALS, MIDWAY PARTS 10.00 REPAIRS/MAINT., MONTANA DAKOTA UTILITIES 184.24 UTILITIES, NADA USED CAR GUIDE 99.00 SUPPLIES, NEW CREATIONS 83.82 SUPPLIES, NEWMAN TRAFFIC SIGNS 65.39 SUPPLIES, NORTH CENTRAL FARMERS ELEVATOR 2,695.81 TRAVEL & CONF.,
POTTER COUNTY TREASURER 147.44 SUPPLIES, R&K MECHANICAL 365.70 REPAIRS AND MAINTENANCE, RADISSON HOTEL BISMARCK 226.62 TRAVEL & CONFERENCE, RDJ SPECIALTIES, INC 431.06 LEPC, RDO EQUIPMENT CO. – AG 165.17 REPAIRS/MAINT., RED RIVER GRAIN COMPANY 799.65 SUPPLIES & MATERIALS, REGISTER OF DEEDS 60.00 SUPPLIES & MATERIALS,
SARAH LARSON 328.00 COURT APPOINTED ATTORNEY, SCHLACHTER LUMBER 27.49 SUPPLIES, SERVALL 33.62 SUPPLIES, SERVALL UNIFORM & LINEN SUPPLY 146.72 SUPPLIES, SHAWNA SHAW 17.51 TRAVEL & CONFERENCE, CRAIG SMITH 985.47 RENTAL & SUPPLIES, ST MARYS HEALTHCARE CNTR 490.16 MENTALLY ILL,
SUPER 8 SPEARFISH 416.94 TRAVEL AND CONFERENCE, TRUE VALUE HARDWARE 65.87 SUPPLIES, The BURG 755.62 TRAVEL & CONF., VAN DIEST SUPPLY COMPANY 1,066.50 MOSQUITO SUPPLIES, VENTURE COMMUNICATIONS IN 155.17 UTILITIES,
VENTURE COMMUNICATIONS 773.02 UTILITIES, VENTURE COMMUNICATIONS 44.50 UTILITIES, VERIZON WIRELESS 299.72 UTILITIES, VILAS 36.79 SUPPLIES, VILAS PHARMACIES 11.49 SUPPLIES, US BANK VOYAGER FLEET SYS INC 589.95 SUPPLIES & MAINTENANCE,
WALWORTH CO. SHERIFF’S DEPT. 1,650.00 JAIL PROFESSIONAL SERVICES, WEST RIVER INVASIVE WEE CONTRO 17,342.00 PROFESSIONAL SERVICES & FEES, WESTERN COMMUNICATIONS, INC 100.00 UTILITIES, WILLIAM ARBACH 457.90 TRAVEL & CONFERENCE, ZEE MEDICAL SERVICE 71.25 SUPPLIES.
GENERAL FUND
SURPLUS ANALYSIS
The General Fund Surplus Analysis was reviewed.  The fund balance unassigned percentage is 8.12%.
2014 ANNUAL BUDGET
ADOPTION RESOLUTION
Commissioner Arbach presented the following resolution and moved for its adoption.
WHEREAS, (7-21-5 thru 12), SDCL provides that the Board of County Commissioners shall each year prepare a Provisional Budget of all contemplated expenditures and revenues of the County and all its institutions and agencies for such fiscal year and,
WHEREAS, the Board of County Commissioners did prepare a Provisional Budget and cause same to be published by law, and
WHEREAS, due and legal notice has been given to the meeting of the Board of County Commissioners for the consideration of such Provisional Budget and all changes, elimination’s and additions have been made thereto.
NOW THEREFORE BE IT RESOLVED, That such provisional budget as amended and all its purposes, schedules, appropriations, amounts, estimates and all matters therein set forth, SHALL BE APPROVED AND ADOPTED AS ANNUAL BUDGET OF THE APPROPRIATION AND EXPENDITURES FOR POTTER County, South Dakota and all its institutions and agencies for calendar year beginning January 1, 2014 and ending December 31, 2014 and the same is hereby approved and adopted by the Board of County Commissioners of Potter County, South Dakota, this 1st day of October, 2013.  The Annual Budget so adopted is available for public inspection during normal business hours at the office of the county auditor Potter County, South Dakota.  The accompanying taxes are levied by Potter County for the year January 1, 2014 through December 31, 2014.
Commissioner Williams seconded the foregoing resolution. Roll call vote “Aye”: Worth, Arbach, Williams and Maroney, Absent: Shellito.  Resolution declared adopted.
General County Purposes: 1,659,666 3.203 $’s/1000; Secondary Road: 286,226 .624 $’s/1000; Fire Protection 66,512 .134 $’s/1000. Total Taxes Levied by County 2,012,404. 3.961 $’s/1000.
ADJOURN
Moved by Williams, seconded by Maroney to adjourn.  All voted aye.  Motion carried.
DEAN MARONEY, CHAIRMAN
POTTER COUNTY
BOARD OF COMMISSIONERS
ATTEST:
KAREN S. DOERR
AUDITOR
Published once at the total approximate cost of $106.07
-101013

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