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County Commissioners held regular meeting Jan. 7

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POTTER COUNTY BOARD OF
COMMISSIONERS PROCEEDINGS
JANUARY 7, 2014
GETTYSBURG, SD
Auditor Doerr called the regular meeting to order at 8:00 A.M. in the Commissioners Room at the Courthouse.  Commissioners present: Simon, Arbach, Williams, and Maroney. Absent Worth.
Auditor Doerr asked for nominations for Chairman of the Board for the ensuing year. Arbach nominated Simon. Maroney moved seconded by Williams that nominations cease and a unanimous ballot be cast for Simon as Chairman for 2014. All voted aye.  Motion carried.
Nominations were then in order for Vice-Chairman. Williams nominated Arbach. Maroney moved seconded by Williams that nominations cease and a unanimous ballot be cast for Arbach as Vice-Chairman for 2014.  All voted aye.  Motion carried.
STATES ATTORNEY
Craig Smith met to discuss several legal issues of concern to the county.
Cindi Forgey, DOE met to discuss the charge for requesting a digital copy of her records.  A $25.00 fee for the first hour of making the copy and any additional time will be billed accordingly.
EMERGENCY MANAGER
Cheryl Sautner, EM Director, met to inform the board of the EOC training coming up.  Commissioners and Auditor are required to attend.
MINUTES
Moved by Williams, seconded by Maroney to approve the Dec. 3, and 30, 2013 minutes as read.  All voted aye.  Motion carried.
CLAIMS
Moved by Maroney, seconded by Williams to approve the following claims and authorize the Auditor to issue warrants for the same.  All voted aye.  Motion carried.
A & B BUSINESS, INC. $43.58 SUPPLIES & MATERIALS, ALCO-PRO, INC. 14.00 SUPPLIES & MATERIALS, GECRB/AMAZON 340.41 SUPPLIES & MATERIALS, WILLIAM ARBACH 34.04 TRAVEL & CONFERENCE, ATCO INTERNATIONAL 97.00 SUPPLIES, BROWNLEE CONST, INC 131,129.26 SUPPLIES, BUTLER MACHINERY CO. 100.45 REPAIRS/MAINT.,
BW INSURANCE AGENCY, INC. 30,360.00 INSURANCE, BW INSURANCE AGENCY, INC. CALI 16,997.00 INSURANCE, DAKOTA 2000 450.00 SUPPLIES & MATERIALS, DCFS USA, LLC 256,771.36 EQUIPMENT, FISCHER OIL COMPANY 704.00 UTILITIES, HEARTLAND WASTE MANAGEMENT, INC 171.20 UTILITIES,
HOVEN COOP SERVICE 1,152.00 UTILITIES, HOVEN MEDIA, INC. 97.17 PUBLISHING, HOVEN REPAIR & BODY SHOP 78.75 REPAIRS/MAINT., JOE ARBACH 490.00 RENT, KENNETH KAUP 10,080.90 SUPPLIES, MCLEOD’S OFFICE SUPPLIES 742.80 SUPPLIES & MATERIALS, MICHAEL LARSON 459.20 COURT APPT ATTORNEY, NECOG 8,258.72 NECOG DUES,
ONE OVERDRIVE WAY 1,500.00 SUPPLIES & MATERIALS, POTTER COUNTY NEWS 175.68 PUBLISHING, POTTER COUNTY TREASURER 230.00 SUPPLIES & MATERIALS, SDML WORKERS’ COMPENSATION FUN 14,103.00 SALARIES & WAGES, SDML WORKERS COMPENSATION 4,762.00 WORKMANS COMP, SERVALL 16.81 SUPPLIES & MATERIALS,
SERVALL UNIFORM & LINEN SUPPLY 73.36 SUPPLIES, SIMON, RANDALL 24.42 TRAVEL & CONFERENCE, STATE TREASURER 42,918.82 DEPT OF PULIC SAFETY, THOMAS HEATING & MAINTENANCE 91.00 REPAIRS AND MAINTENANCE, TRUE VALUE HARDWARE 117.29 SUPPLIES, VERIZON WIRELESS 164.65 UTILITIES,
US BANK VOYAGER FLEET SYS INC 583.24 SUPPLIES & MATERIALS, WALWORTH CO. SHERIFF’S DEPT. 150.00 JAIL PROF SERVICES, WESTERN COMMUNICATIONS, INC 100.00 RENTALS, DELVIN WORTH 24.42 TRAVEL & CONFERENCE, ZUBER REFRIGERATION 178.00 REPAIRS & MAINTENANCE,
HIGHWAY DEPT
Supt Smith met to discuss #152 JD 6400 tractor and the 2 Tiger mowers to be declared surplus and sold possibly by sealed bids.
The DOT project through Hoven will hold a project meeting on January 29, 2014 at the Prairie Stop in Hoven. The inventory of signs were reviewed.  There are a number of signs that do not met requirements and a large number of signs that the county has no use for.  A map of Potter County was reviewed as to which roads have been graveled in the last 3 years.
OFFICERS REPORT
The Register of Deeds, and the Auditor’s Account with the Treasurer were reviewed.  Moved by Williams, seconded by Arbach to approve the above reports.  All voted aye.  Motion carried.  Auditor’s Account with the Treasurer as follows:
AUDITORS ACCOUNT WITH THE
TREASURER AS OF 12/31/13
Cash Items     $4,374.78
Great Western Checking     29,368.66
Plains Commerce Checking     3,656.11
Great Western Fund Investments
1,336,653.05
Plains Commerce Bank     300,000.00
Great Western Bank     200,000.00
Checks on Hand     4,839.18
TOTAL CASH BALANCE
$1,878,891.78
Total Assets In Custody of County As of 12/31/13
County Amount     $1,591,561.91
Amounts Held For Other Gov
284,312.38
Amounts Held For Others      3,017.49
TOTAL ASSETS     $1,878,891.78
DESIGNATE VOTING CENTERS
Moved by Arbach, seconded by Williams to designate Hoven Legion Hall and Gettysburg Community Center as vote centers for Potter County.   Absent not voting Maroney.  Motion carried.
SET ELECTION WAGES
Moved by Maroney, seconded by Arbach to set the election workers wages at $9.00 per hour, $5.00 for election school, mileage at .37/mile.  All voted aye.  Motion carried.
PURCHASING COMMITTEE
Moved by Arbach, seconded by Williams to appoint the Auditor, Treasurer and Chairman Simon as a purchasing committee, pursuant to SDCL 7-28-1(supplies for County offices exceeding $500.00).  All voted aye.  Motion carried.
CHATTEL MORTGAGES
AND FORECLOSURE SALES
Moved by Maroney, seconded by Williams to designate the following places within Potter County to hold Chattel Mortgages and Foreclosure Sales:  Gettysburg – Courthouse – First Floor, Hoven – City Quonset; Tolstoy – Tolstoy Fire Hall; Lebanon – County Shop.  All voted aye.  Motion carried.
OFFICIAL NEWSPAPERS
Moved by Arbach, seconded by Maroney to designate the Potter County News and Hoven Review as the official newspapers for 2014.  All voted aye.  Motion carried.
OFFICIAL DEPOSITORIES
Moved by Arbach, seconded by Williams to designate the Bank of The West, Plains Commerce Bank and Great Western Bank as the official depositories for 2014.  All voted aye.  Motion carried.
APPOINTMENTS
Moved by Maroney, seconded by Arbach to make the following appointments.  All voted aye.  Motion carried.
RC & D – Williams
Greater Missouri Development – Worth
Civil Defense Director – Cheryl Sautner & Alan McClain, Assistant
Five County TV District Board – Royce Hackl
Weed & Pest Board – Simon
Fair Board – Arbach
NECOG – Maroney, Williams and Royce Hackl
Library Board – Simon
4-H Advisory Board – Arbach
Housing and Redevelopment Commission – Williams
Dakota Sunset Museum Board – Simon.
RESOLUTION 14-01
Commissioner Arbach presented the following resolution and moved for its adoption.
WHEREAS the State of South Dakota requires the payment of certain funds to the State before the 15th of each month and
WHEREAS some vendors require payment on services by the 20th of the month to avoid penalties,
NOW THEREFORE BE IT RESOLVED the County Auditor is hereby given the authority to pay such claims without the Commission approval providing the claims are presented at the next regular meeting of the Board of County Commissioners.
Commissioner Williams seconded the foregoing resolution.  All voted aye.  Resolution declared adopted.
RESOLUTION 14-02
Commissioner Williams presented the following resolution and moved for its adoption.
WHEREAS, County Commissioners, Highway Superintendents, Auditors, Treasurers, Register of Deeds, States Attorney and Assessors are hereby authorized to attend educational conferences, meeting and conventions held and conducted within or
Without the State of South Dakota pertaining to the betterment and advancement of County government per statute SDCL 7-7-25, and
WHEREAS it is necessary that a Resolution be passed authorizing attending such meetings and payment of expenditures to said meeting and workshops,
WHEREAS, the Potter County Board of Commissioners set the mileage and conference expense for the county offices
NOW THEREFORE BE IT RESOLVED Potter County will pay up to $26.00 for meals. Meals are reimbursed at actual cost not to exceed $5.00 for breakfast, $9.00 for lunch, and $12.00 for dinner.  Mileage will be set at .37 cents per mile.  Motel rooms will be paid at actual cost.  Commissioner Simon seconded the foregoing resolution.  All voted aye.  Motion carried.
RESOLUTION 14-03
Commissioner Arbach presented the following resolution and moved for its adoption.
BE IT RESOLVED by the Potter County Board of Commissioners, that area funeral directors be paid a flat rate of $1250.00, this to include opening and closing of grave and funeral services to be conducted in customary form for burial of indigent county residents.  Commissioner Williams seconded the foregoing resolution.  All voted aye.  Resolution declared adopted.
2014 WAGE RESOLUTION
Commissioner Williams presented the following resolution and moved for its adoption.
BE IT RESOLVED that the Potter County Board of Commissioners adopt the following wage and salary scale for Potter County Employees to be effective January 1, 2014.  This resolution, when adopted, will nullify all previous wage scales.
COMMISSIONERS: William Arbach $6,099; Dean Maroney $6,099; Randall Simon $6,099; Bruce Williams $6,099; Delvin Worth $6,099.
OTHER SALARIED PERSONNEL:  Karen Doerr $37,176; Jeanie Lagan $35,465; Craig Smith $36,780; Lila Hericks $11,928; Cindi Forgey $35,884; Elaine Storkson $35,452; Harlen Shaw $7,500; Curtis Hamburger $37,614; Steve Smith $38,206; Renea Lehman $30,520; Cheryl Sautner, EM DIR. $7,200.00.
HOURLY WAGE PERSONNEL:  Shawna Shaw $11.50; Sharon Shaw $11.97; Kim Siedschlag $11.50 Renee Larson $12.00; Alan McClain $15.31 Cheryl Sautner $13.15; Mark Kraft $14.59; Richard Hericks $14.03; Harry McRoberts $14.03; Mick Hagny $12.45; Larry Griese $12.97; Donald Hericks $12.45; Tim Gordon $11.50; Lori Kaiser $12.00; Lesa Schmitz $11.25; Holly Wright $12.50; Isabelle Lehman $10.25; Colette Thompson $11.50, Barb Shields 12.00. Part-time Hwy 12.75.
BOARDS:  Weed & Pest $25.00/mtg, Library BD $10.00/mtg.
Commissioner Maroney seconded the foregoing resolution.  All voted aye.  Resolution declared adopted.
ABATEMENTS
Moved by Williams, seconded by Arbach to approve the following abatements.
All voted aye.  Motion carried.
Richard Abler, mobile home moved and an error has been made in the description of property. Patrick Culhane, applied for Disable Veteran after county boards.
Bradley Naef, the property was combined with another legal description.
GENERAL FUND SURPLUS CASH ANALYSIS
Moved by Arbach, seconded by Simon to place on file the General Fund Surplus Cash Analysis of 2.66%.
ADJOURN
Moved by Williams, seconded by Arbach to adjourn.  All voted aye.  Motion carried.
RANDALL SIMON, CHAIRMAN
POTTER COUNTY
BOARD OF COMMISSIONERS
ATTEST:
KAREN S. DOERR
AUDITOR
Published once at the total approximate cost of $122.00
-011614

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