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Board of Education held regular meeting Jan. 15

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January 15, 2014
The Gettysburg Board of Education held their regular meeting on the above date in the Elementary Library.  Present were the following:  Matt Cronin, Kay Schmidt, Kevin Geditz, Paul Kellogg, Ryan Lake, Brian Robbennolt and Kimberly Schweiss.  Also present were Tim Hagedorn, Wendy Smith, Barb Everson, Scott Sikkink, Dean Marske, Gerrick McComsey, and Kenny Edgeman.
The meeting opened with the Pledge of Allegiance.
Board President Cronin called the meeting to order at 7:31 PM.
Motion by Lake, second by Schmidt to approve the agenda with the following additions:  1st reading Indian Policies/Impact Aid, Accept resignation, Recognize negotiation team and Executive Session for Personnel, SDCL 1-25-2-1.  All present voted aye.  Motion carried.
Motion by Kellogg, second by Robbennolt to approve the following consent agenda:  approve the minutes of the December 11, 2013 regular board meeting, approve the financial reports, and approve the 1-9-14 and 1-15-14 claims.  All present voted aye.  Motion carried.  Cronin acknowledges conflict of interest with the claim of John Deere Financial and his aye vote does include these items.
January 9 & 15, 2014 CLAIMS PRESENTED FOR PAYMENT
GENERAL FUND
SCHLACHTER, JANICE, $7,500.00, Bus barn yearly rent; VENTURE COMMUNICATIONS, 192.21, Communications; WEX BANK, 9.00, Monthly gas card fee; AMERICINN, 449.40, Lodging/North Area Honor Band; AUNTIE KAKE’S, 42.00, Inservice Rolls;
B&R TRUCK REPAIR, LLC, 1,462.32, Rpr air lines & dryer on Prevost; BMS, INC., 110.95, Ag/Welder parts; BURG’S GAS & ETC., INC, 3,275.14, School Vehicle Fuel; CENTRAL DISTRIBUTION, 592.93, Custodial Supplies; CITY OF GETTYSBURG, 321.40, Water; DAKOTA FARM & RANCH SUPPLY, 75.91, Ag/cust supplies;
ELAN FINANCIAL SERVICES, 224.37, Hs English novels/library supplies; ELITE BUSINESS SYSTEMS INC., 956.07, Savin Copier/Printer supls/copies; G’BURG SCH LUNCH FUND, 32.64, Conf & Parent’s night cookies; G’BURG SCH T & A FUND, 894.50, FB/VB/XC Fall sports workers;
G’BURG SCHOOL/DISTRICT REFD 1,514.81, Joel Osborn, 85.00, GBB Official, Greg Stroh, 147.90, GBB Official/mileage, Darin Vetch, 101.64, GBB Official/mileage, Joel Osborn, 75.00, BBB Official, Greg Stroh, 137.90, BBB Official/mileage, Clayton Randall, 129.40, GBB Official/mileage, Adam Grant, 159.00, GBB Official/mileage,
Megan Grove, 15.77, Reimb FACS supplies, DCI, 43.25, Background check E. Weinman, Steve Markley, 85.00, GBB Official, Kris Frericks, 159.00, GBB Official/mileage, Vern Smith, 60.36, Reimb Fuel, Justin Jensen, 135.59, Reimb Flowers/fuel Honor Band, Stanley Co, 70.00, Wresting Entry Fee, North Area Honor Band, 110.00, Registration;
GAS’N GOODIES, 97.30, Fuel; GETTYSBURG ROTARY CLUB, 150.00, Supt Meals/Dues; HABERER SERVICES, 382.50, GBB reversibles; HARMON LAW OFFICE PROF. LLC, 340.00, Legal Services; HAUFF MID-AMERICA SPORTS, 2,162.50, VB/FB/BBB/GBB supplies; HEARTLAND WASTE MANAGEMENT, 240.00, Dec Services;
HOVEN MEDIA, INC., 35.00, Library Subsc.; J.W. PEPPER & SON INC, 152.99, Band music; JAYMAR, 81.84, Fiscal Forms; JOHN DEERE FINANCIAL, 763.20, Prevost-mount tires/towing/service; JOHNSON CONTROLS INC, 251.43, Univent checks; LANGER’S FAMILY FOODS, 271.36, School office/FACS/Insve supplies; LEC INC – LOGAN ELECTRIC, 23.09, Custodial supplies;
MARCO, INC., 157.20, Fiscal copies; MID-AMERICAN RESEARCH CHEM, 5,276.65, Custodial Supplies; MIDWAY PARTS INC, 177.24, Fuel conditioner; MONTANA DAKOTA UTILITIES, 9,362.12, Elec/Gas/Temp hookup & electricity; NEW CREATIONS, 12.88, Fiscal supplies; NORTHWEST TIRE, INC., 1,913.12, Tires for Prevost;
OAHE AREA YOUTH CENTER, 1,500.00, City aud rent; PETTY CASH, 59.76, Postage; POTTER COUNTY NEWS, 330.49, Fiscal printing/advert./subscrip.; PUBLISHERS MARKETING SERVICE, 59.60, AD/GOLF SUBSCRIP; RAMKOTA INN, BEST WESTERN, 81.00, Lodging/1/2 Ag; SANFORD HEALTH PLAN, 48.00, Health ins admin fee;
SCHLACHTER LUMBER 16.99, Custodial supplies; SCHLACHTER, MICHAEL, 52.44, Reim gas; SCHOOL SPECIALTY INC, 95.44, School office supplies; SD DEPT OF PUBLIC SAFETY, 300.00, Boiler Inspection; SDHSAA, 31.00, Journalism dues/ad subscription; SDSCA, 190.00, Guidance spring conf registration;
SERVALL UNIFORM/LINEN COMPANY, 95.16, Dec services; SMITH, CRAIG E., 1,518.00, Legal Services; TAYLOR MUSIC, 236.00, Band percussion supplies; TRUE VALUE HARDWARE, 12.28, Custodial supplies; VILAS PHARMACY, 26.92, Office supplies/art supplies; ZUBER REFRIGERATION & HEATING, 56.00, Cust parts.
CAPITAL OUTLAY FUND
ELITE BUSINESS SYSTEMS INC., $250.58, Savin printer/copier leases; SOIL TECHNOLOGIES, INC., 4,763.00, Excavation observations
SPECIAL EDUCATION FUND
VENTURE COMMUNICATIONS, $1.22; AVERA GETTYSBURG HOSPITAL, 1,872.50, PT/OT Services; HOBERT, APRIL, 9.54, Reimburse SPED supplies.
FOOD SERVICE FUND
CASS-CLAY CREAMERY, INC, $707.68, Dairy products; CHILD & ADULT NUTRITION, 276.68, Purchased food/supplies; CWD/HRS, 2,747.12, Purchased food/supplies; EARTHGRAINS BAKING CO’S, 378.86, Bread/buns; HEARTLAND WASTE MANAGEMENT, 120.00, Dec Services; LANGER’S FAMILY FOODS, 24.81, Purchased food; SERVALL UNIFORM/LINEN CO, 86.87, Dec Services; SIEBRASSE, PEGGY, 7.76, Reimb supplies; SIMON, NADINE, 13.00, Reimb supplies.
DRIVERS ED/AFTER SCHOOL
GAS’N GOODIES, $49.99, Pizza for After School program; HOBERT, APRIL, 26.25, Reimb supplies – After School
CAPITAL PROJECTS FUND
SHARPE ENTERPRISES, $256,364.17, New building project.
PAYROLL
GENERAL FUND, $119,374.36, Salaries/Ins/Retirement; SPED FUND, 17,579.46, Salaries/Ins/Retirement; FOOD SERVICE, 3,512.33, Salaries/Ins/Retirement; DRIVER’S ED/AFTER SCHOOL, 405.72, Salaries/Ins/Retirement.
Gerrick McComsey from Sharpe Enterprises introduced Kenny Edgeman as the project superintendent.  Gerrick explained their schedule and time frame.  Scott Sikkink discussed the budget and monthly claim procedure. Gerrick and Scott informed the Board on building project procedures during cold weather construction.  Motion by Geditz, second by Schweiss to approve the increase presented by Sharpe Enterprises of $182,395.00.  All present voted aye.  Motion carried.
Motion by Kellogg, second by Schweiss to set April 8, 2014 as the combined city/school election. All present voted aye.  Motion carried.  The board members that have terms up for re-election are Kay Schmidt, Ryan Lake, and Paul Kellogg.
Motion by Schmidt, second by Robbennolt to adjourn to Executive Session for Legal, SDCL 1-25-2-3 at 8:44 PM.  All present voted aye.  Motion carried.
Board President Cronin declared the Board out of Executive Session at 9:15 PM.
Mrs. Wendy Smith reported on construction logistics and the temporary concession stand and fire exits.  She discussed school activities, report cards and the sports meeting on the 16th.
Mr. Hagedorn announced Jan 13-17th is School Board Appreciation week, and thanked the school board for all they do.  He discussed a desk audit on accreditation he is working on along with the Comprehensive Improvement Plan.
Business Manager Everson discussed Impact Aid and that we could possibly receive Impact Aid dollars from the Federal Government.  Motion by Schmidt, second by Geditz to approve the first reading of the Impact Aid/Indian Policies and Procedures.  All present voted aye.  Motion carried.
Motion by Robbennolt, second by Kellogg to accept the resignation of Julie Poeppel at the end of the school year, with regrets.  All present voted aye.  Motion carried.
The Board recognized the GTA negotiation team of April Hobert, Julie Williams and Amber Mikkelsen.
Motion by Schmidt, second by Robbennolt to adjourn to Executive Session for Personnel, SDCL 1-25-2-1 at 9:55 PM.  All present voted aye.  Motion carried.
Board President Cronin declared the Board out of Executive Session at 11:00 PM.
Motion by Robbennolt, second by Lake to offer contracts for the 2014-2015 school year to Superintendent Tim Hagedorn, Principal Wendy Smith, and Business Manager Barb Everson with wages to be negotiated later.  All present voted aye.  Motion carried.
Fuel prices for our vehicles along with the school key situation were discussed.
Motion by Schmidt, second by Schweiss to adjourn the meeting. All present voted aye.  Motion carried.
The meeting was adjourned at 11:09 PM.
Matthew Cronin, Board President
Barbara Everson, Business Manager
Published once at the total approximate cost of $224.06
-013014

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