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City Council held regular meeting March 3

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Unapproved Minutes
Gettysburg, South Dakota
March 3, 2014
Pursuant to the due call and notice thereof, the City Council met in regular session on March  3, 2014 at 7:00 PM. Those present Mayor Bill Wuttke, Bryan Hause, Dawn Nagel, Kenny Goebel, Ron Larson, Fran Van Bockel and Mick Bliese. Also present were Russell Anderson, Maint Supervisor, Sharleen Eliason, Finance Officer, Bill Wainman, Chief of Police, Michael Larson, City Attorney, and Larry Madsen.
Moved by Hause, Goebel seconded, motion carried to approve the minutes of  February 3,2014.
Moved by VanBockel, seconded by Larson motioned carried to pay voucher bills and the following  late bills to be paid later in March:  Aflac, Ins, $396.67; Butler, Maint. supplies, $1,487.44; Cenex Fleet, ambulance fuel, $175.45; Gettysburg Collision Center, Maint. repairs, $103.83; First National Bank, Sewer Loan, $8,930.13; McCleods, election supplies, $19.33; North Central Leasing, payloader lease, $34,920.00; Potter County New, publications, $223.94; SD Municipal Street Maint, workshop, $50.00; Vilas, supplies, $64.04; Gas N’ Goodies, ambulance supplies, $57.60 for total of $46,428.43.
VOUCHERS PAYABLE
Payroll Expense by Department:
Total Payroll Expense by Department
Finance Office, February Payroll, $4,000.94; Police, February Payroll, 6,061.56; Streets, February Payroll, 3,297.29; Snow Removal, February Payroll, 2,120.21; Garbage, February Payroll, 394.42; Airport, February Payroll, 00.00;
Swimming Pool, February Payroll, 00.00; Parks, February Payroll, 00.00; Water, February Payroll, 3,344.13; Sewer, February Payroll, 1,056.13; Ambulance, February Payroll, 152.62; West Nile, February Payroll, 131.36; Auditorium, February Payroll, 00.00.
Total Payroll Expense
by Department                   $20,558.99
NET PAYROLL                  $13,987.23
AFLAC, CANCER INS., $396.67; A & B BUSINESS, SUPPLIES-POLICE, 89.00; AVERA GETTYSBURG HOSP, RN FEES AMBULANCE, 250.00; BANK OF THE WEST, WITHHOLDING TAXES, 2,598.41; BANK OF THE WEST, WITHHOLDING TAXES, 2,546.21; BUSINESS FORMS & ACCOUNTING, WATER BILLS AND SUPPLIES, 1142.54;
BLIESE MACHINE SHOP, SUPPLIES, 227.95; BUTLER MACHINERY CO, SUPPLIES, 165.22; CAM WAL ELECTRIC, WELCOME SIGN, 11.25; CARLETTA KILIAN, WATER DEP REFUND, 100.00; CHAMBER OF COMMERCE, DUES, 25.00; CITY OF GETTYSBURG, PETTY CASH, 26.50; CIVIL WAR ASSOCIATION, DONATION, 500.00;
COMPANION LIFE, LIFE INS, 38.44; CREATIVE PRODUCT SOURCE, POLICE SUPPLIES, 194.19; CUSTOM MICRO INC., POLICE LICENSES, 180.00; DAKOTA BACKUP, COMPUTER BACKUP, 65.54; DAKOTACARE, INSURANCE, 6,340.61; DAKOTA FARM & RANCH, SUPPLIES, 410.25; DEANS REPAIR, POLICE OIL CHANGE, 55.95; GALLS, POLICE SUPPLIES, 178.98;
GAS N GOODIES, POLICE SUPPLIES, 24.00; GAYLE KLUDT, WATER DEP REFUND, 100.00; GOLDSMITH & HECK, ENGINEERING AIRPORT, 3,168.30; GT DISTRIBUTORS INC., POLICE SUPPLIES, 107.90; HEARTLAND WASTE, GARBAGE , 4,851.86; HIGH PLAINS ART COUNCIL, DONATION, 500.00; HOLZWARTH SALES & SERV, MAINT, 941.44;
JOHN DEER FINANCIAL, MAINT SUPPLIES, 231.22; KOHLMAN, BIERSBACH , ACCOUNTING FEES, 1,150.00; KNOCK OUT SPECIALTIES, POLICE SUPPLIES, 213.04; LOGAN ELECTRIC, REPAIR FIRE SIREN, 566.06; MCLEODS PRINTING SUPPLY, ELECTION SUPPLIES, 141.90; MEDICINE ROCK SR CENTER, DONATION, 1,000.00;
MID DAKOTA WATER, WATER, 12,907.30; MIDWAY PARTS, PARTS, 671.66; MIDWEST ALARM, FIRE ALARM MONITORING, 75.00; MN WIRELESS, WIRELESS, 71.00; MONTANA DAKOTA UTILITIES, LIGHTS, 4,746.81; NEW CREATIONS, SUPPLIES, 104.67; NORTH CENTRAL FARMERS, FUEL, 3,429.13;
NORTHWEST PIPE FITTINGS, SUPPLIES, 7,886.26; POTTER COUNTY NEWS, PUBLICATIONS, 149.29; POTTER COUNTY TREAS, ½ TELETYPE, 1,125.00; PRAXAIR, SUPPLIES, 162.13; SCHLACHTER LUMBER, SUPPLIES, 49.29; SCHLACHTER LUMBER, SUPPLIES, 65.95; SD DEPT OF REVENUE, SALES TAX, 374.86;
SD POLICE CHIEFS ASSN, WAINMAN-REGISTRATION, 75.00; SD RETIREMENT, RETIREMENT, 2,760.87; SERVALL, SUPPLIES, 73.52; SOUTH DAKOTA ONE CALL, WATER LOCATES, 1.11; TRUE VALUE, SUPPLIES, 283.26; US POSTMASTER, WATER BILLS, 173.46;
US POSTMASTER, PERMIT FEE, 220.00; VENTURE COMMUNICATIONS, PHONES, 741.27; VERIZON WIRELESS, CELL PHONES, 260.78; VILAS SUPERSTORE, SUPPLIES, 55.49; WEX BANK, AMBULANCE FUEL, 497.72; ZUBER REFRIGERATION, SUPPLIES, 381.42.
TOTAL CHECKS               $79,867.91
Michael Larson, City Attorney addressed the council regarding the vote taken regarding the motion that no city employee or council member shall be responsible for recorders other than the City’s for the taping of minutes.  Michael stated that we need to be aware of the Open Meeting Rules and follow them. The subject of taping the minutes was not on the City’s agenda. Michael Larson stated that last month’s motion was therefore invalid. It was placed on this month’s agenda. Moved by Hause, Goebel seconded (VanBockel-nay) motion carried to have a policy that no city employee or council member shall be responsible for recorders (other than their own personal recorder or City recorder) for the taping of minutes. Municipal League also suggested that when we put on the agenda for Executive Session with the SDCL and all the subsections that we also state the specific reason that we are going into executive session such as the hiring of pool personnel or etc. Michael Larson, City Attorney, also suggested as a new policy that the recorded minutes be kept only until after they are approved at the next month’s meeting then discarded. As we have the hard copy minutes as our official record.
Drainage by the school was discussed. Cost of pipe is going up 8% so Russell asked the council permission to purchase the pipe needed for phase 1 and phase 2 of the project. Moved by Hause, VanBockel seconded motion carried to purchase supplies for the drainage and storm sewer project by the west side of the school.
Council member Nagel entered the meeting at 7:13 PM.
Oath of office for Council member Ward 3 was given to Mick Bliese.
Police report was given to Council. Council Member Goebel stated that Mayor Wuttke should be commended for helping save a life. Mayor Wuttke noticed a person that was acting suspiciously and he notified the Police Department.
Russell Anderson asked the Council’s direction regarding the hiring of an engineer for the Phase 1 and Phase 2 project by the school. Moved by Hause, VanBockel seconded motion carried to hire Todd Goldsmith engineer.  Russell would like to attend the Maint. supervisors meeting in Pierre April 17th and 18th. Moved by VanBockel, Goebel seconded motion carried to have Russell attend this conference. Bert VanEssen inquired about having the flag again at Loitwood Park. Russell will contact Mike Pruitt and see if he can help.  Moved by Nagel, seconded by Bliese, motion carried to authorize Russell to hire someone to put up the flag rope at Loitwood Park if Mike can’t help.
Fuel bids was presented to the Council:
North Central Farmers : Unleaded 87 – $3.326, Ruby Fieldmaster #2 – $3.87 gal.
Moved by Hause, Larson seconded, motion carried to accept.
The following permits were presented to the Council:
Building permit from Ken Brown, office building, West 75’ Lot 3 Block 1 Fairfield Division
Moved by Goebel, Bliese seconded motion carried to approve.
Moving permit Steve Clifford, storage building, Lot 10, west 10’ Lot 11 Block 63 WTLCA
Moved by Larson, Nagel seconded motion carried to accept permit.
Ordinance 2014-3-1  Donation from Maas foundation for Ambulance replacement put into restricted funds. Moved by VanBockel, Hause seconded motion carried for the first reading of this ordinance.
Moved by VanBockel ,Goebel seconded to table auditorium discussion until more information can be presented regarding remodeling project.
Ambulance write offs due to Government sequestration of 2% was presented to the council on 9 different runs in the amount of $109.39. Moved by Hause, Nagel seconded motion carried to accept.
Finance Officer Eliason did check with Municipal League and we did it correctly to go into executive session to discuss the qualifications of Ward 3 potential council members.
After review of petitions duly filed with the Finance Officer for the upcoming election moved by Goebel, Larson seconded and the following motion called for election was passed. An election of Municipal Official of the City of Gettysburg will be held on April 8th, 2014. The polling place will be the City Finance Office. The polls will be open from 7:00 AM to 7:00 PM CDT without interruption on the said purpose of electing a Council person for Ward 1 and Ward 3 for a four year term. The notice of deadline for voter registration has been sent for publication and all supplies for the election have been ordered.  Petitions were received from the following:
Ward 1
2 year term (unopposed) Pat Everson
4 year term Fran VanBockel and Kenny Goebel (lots were drawn for placement on ballot with Mayor Wuttke drawing name of VanBockel first on listing)
Ward 2
4 year term (unopposed) Ronald V. Larson
Ward 3
2 year term (unopposed) Maurice (Mick) Bliese
4 year term Kelly Archer and Bryan Hause (Hause did not elect to choose lots)
Moved by Hause to hire election workers of Beth Hamburger, Chairman, Mary Kathleen Nagel, Jill Langer with Judy Robbennolt as alternate at $9.00 per hour. Motion died for lack of second. Motioned by Goebel, Bliese seconded, motion carried (Hause-nay) to hire Beth Hamburger, election chairman at $9.50 per hour and Mary Kathleen Nagel, Jill Langer, and alternate Judy Robbennolt at $9.00 per hour as election workers.
District 7 meeting will be held in Mobridge March 26th. The City will again pay for Council members and all City staff that want to attend.  Otherwise the charge is $22.00 if you want anyone else to attend. Please let Finance Officer know if attending by March 10, 2014. If four council members are attending we will post a special meeting notice regarding this.
Cash Balance for January was given to the Council along with the 2014 Annual Report. Moved by Goebel, seconded by Nagel, motion carried to approve report and to publish in Potter County News and to send copy to Dept. of Legislative Audit.
Moved by Hause, VanBockel seconded motion carried to have Park and Swimming committee of Nagel, Bliese and Julie Schaunaman to have swimming pool interviews and to hire the applicants needed.  They will present this at the next council meeting. They will also do interviews for the cleaning position. Finance Officer will check on YMCA dates for Pierre for classes for lifeguards and WSI classes.
There being no further business moved by Hause, Nagel seconded, motion carried to adjourn at 8:10 PM
WITNESS:
Bill Wuttke, Mayor
ATTEST:
Sharleen Eliason, Finance Officer
Published once at the total approximate cost of $112.45
-031314

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