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Board of Commissioners held regular meeting June 5

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POTTER COUNTY BOARD OF
COMMISSIONERS PROCEEDINGS
JUNE 5, 2014
The regular meeting was called to order by Chairman Simon at 8:00 A.M. in the Commissioners Room at the Courthouse. Commissioners present:  Worth, Maroney, Arbach and Williams.
MINUTES
Moved by Maroney, seconded by Williams to approve the May 6 and 13, 2014 minutes as read.  All voted aye.  Motion carried.
EXECUTIVE SESSION
Moved by Arbach, seconded by Simon to adjourn into Executive Session with Dale Nauman to discuss personnel.  All voted aye.  Motion carried.
Moved by Maroney, seconded by Williams to adjourn from Executive Session.  All voted aye.  Motion carried.
EXECUTIVE SESSION
Moved by Arbach, seconded by Williams to adjourn into Executive Session with the 4-H Leaders and the States Attorney to discuss personnel.  All voted aye.  Motion carried.
Moved by Williams, seconded by Worth to adjourn from Executive Session. All voted aye.  Motion carried.
STATES ATTORNEY
Craig Smith met to discuss the recording of the meeting of the County Commissioners. A policy needs to be established as to those in attendance have to be informed that the meeting is being recorded and how long the recorded meeting should be kept for public inspection.
EXECUTIVE SESSION
Moved by Worth, seconded by Maroney to adjourn into Executive session to discuss the applications for the Director of Equalization position. Moved by Worth, seconded by Williams to adjourn from Executive Session. All voted aye.  Motion carried.
RECORDING OF THE COUNTY
COMMISSIONERS PROCEEDINGS
Moved by Worth, seconded by Arbach to shut off and remove the unattended tape recorder as placed by the Potter County News until such time a policy can be put into place.  All voted aye.  Motion carried.
HIGHWAY DEPT.
Supt Smith and Tyler Fischer met to discuss a petition to add a roadway of the Robbennolt Addition to the County Road system.
The first top cutting of the ditches will begin next week.  A discussion was held concerning hiring an independent contractor to haul gravel to the longer haul gravelling projects. The general consensus was to proceed at a cost of .23 to .25 per ton per loaded mile per bid letting by Sully County.  Logan Electric to be contacted first.
HANDY HITCH
Moved by Worth, seconded by Maroney to purchase a 540 Handy Hitch for the 10ft. JD mower at a cost of $11,800.  Roll call vote:  “Aye”: Simon, Worth and Maroney.  “Nay”: Williams and Arbach.  Motion carried.
FUEL QUOTES
Supt. Smith presented the following fuel quotes for 8000 gals. of #2FM.
Hoven Coop $3.28; NCFE $3.28; NPC $3.27.  Successful bidder: NPC @ $3.27.
INDEPENDENT CONTRACTOR
AGREEMENT
Moved by Williams, seconded by Simon to authorize Chairman Simon to sign the Independent Contractor Agreement between Dani’s Thistle Spraying, LLC and Potter County to spray the Corp land at the River and the County ROW and shoulder spraying.  All voted aye.  Motion carried.
MOSQUITO SPRAYING
CONTRACTS
Moved by Williams, seconded by Arbach to authorize Chairman Simon to sign the following Mosquito Spraying Contract. All voted aye. Motion carried.
West Whitlock Recreation Area, City of Hoven and West Whitlock Resort.
GARFIELD AVE.
A discussion was held concerning the street from 212 to Lake’s corner of Garfield Ave.  Smith to talk with Anderson to coop in repairing the road and possibly turning street over to the City for further maintenance.
GROW SOUTH DAKOTA
Katie Rasmus met to discuss the projects done by Grow South Dakota in Potter County.  Continued funding was also requested.
SHERIFF
Deputy McClain met to present the monthly activity report of the Sheriff Dept.
TRUMAN PLAT
Commissioner Maroney presented the following resolution and moved for its adoption.
BE IT RESOLVED by the Potter County Board of Commissioners that the Plat of Lot 25 A a re-plat of Lots 25 and 26, Whitlock Riverview Estates Addition, located in Section 29, T118N, R79W, 5th P.M., Potter County, South Dakota having been examined, is hereby approved in accordance with the provisions of SDCL, Chapter 11-3, and any amendments thereof.
Commissioner Williams seconded the foregoing resolution.  All voted aye.  Resolution declared adopted.
OFFICERS REPORT
The Register of Deeds and the Auditor’s Account with the Treasurer were reviewed. Moved by Arbach, seconded by Simon to approve the above reports. All voted aye. Motion carried.  Auditor’s Account with the Treasurer as follows:
AUDITORS ACCOUNT WITH THE
TREASURER AS OF 05/30/14
Cash Items     $1,386.86
Great Western Checking     29,337.04
Plains Commerce Checking
11,548.70
Great Western Fund Investments
1,490,549.98
Plains Commerce Bank     300,000.00
Great Western Bank     200,000.00
Checks on Hand     21,828.56
TOTAL CASH BALANCE
$2,054,651.14
Total Assets In Custody of County As of 05/30/14
County Amount     $1,843,141.46
Amounts Held For Other Gov
207,476.66
Amounts Held For Others      4,033.02
TOTAL ASSETS     $2,054,651.14
CLAIMS
Moved by Maroney, seconded by Williams to approve the following claims and authorize the Auditor to issue warrants for the same.  All voted aye.  Motion carried.
PAYROLL BY DEPTS: COMM $2,345.80; AUD 4,291.00; TREAS 4,643.28; SA 3,746.78; JAN. 1,046.50; DOE 4,105.80; ROD 3,614.00; VA 576.92; SHERIFF 7,792.81; LIBRARY 3,290.33; WEED 145.90; R&B 19,861.85; EM 553.76.
SDRS $5,544.08; WELLMARK 50,164.55; AFLAC 431.69; GREAT WESTERN 12,250; DEARBORN 214.40.
4 SEASONS/JERRED RENTALS $400.00 RENTALS, A & B BUSINESS, INC. 171.22 SUPPLIES & MATERIALS, ALCO-PRO, INC. 282.75 SUPPLIES & MATERIALS, GECRB/AMAZON 615.99 SUPPLIES & MATERIALS, ANDREA SANDMEIER 65.00 PROFESSIONAL FEES, ATCO INTERNATIONAL 158.00 SUPPLIES, AVERA QUEEN OF PEACE 111.40 SERVICES & FEES,
B M S INC 124.94 REPAIRS/MAINT., BETH HAMBURGER 121.50 TRAVEL & CONFERENCE, BRAD SCHRIEBER 148.44 COURT APPOINTED ATTORNEY, BUTLER MACHINERY CO. 308.04 REPAIRS/MAINT., CAROL KRIER 180.00 TRAVEL & CONFERENCE, CENGAGE LEARNING 149.92 SUPPLIES & MATERIALS,
CENTURY LINK 82.00 UTILITIES, CHARLOTTE GRIESE 145.30 TRAVEL & CONFERENCE, CITY OF GETTYSBURG 16.30 UTILITIES, CITY OF GETTYSBURG 119.45 UTILITIES, CITY OF MOBRIDGE 2,638.62 PROFESSIONAL SERVICES, CRAIG MCQUARIE 171.00 TRAVEL & CONFERENCE, CYNTHIA FORGEY 50.00 TRAVEL & CONFERENCE,
DAKOTA SECURITY SYSTEMS INC 6.07 SUPPLIES & MATERIALS, DAKOTA FIRE EQUIPMENT 100.50 REPAIRS & MAINTENANCE, DAKOTA SUPPLY 25.47 SUPPLIES, DAKOTA FARM & RANCH SUPPLY 59.99 SUPPLIES & MATERIALS, DEAN’S REPAIR 55.95 REPAIRS & MAINTENANCE, DELVIN WORTH 24.12 TRAVEL & CONFERENCE,
DIANE GEIST 130.50 TRAVEL & CONFERENCE, DON FROST 1,700.00 PROFESSIONAL SERVICES & FEES, ELAINE STORKSON 92.50 TRAVEL & CONFERENCE, ELECTION SYSTEMS & SOFTWARE 1,395.10 SUPPLIES & MATERIALS, FASTENAL 349.99 SUPPLIES, GETTYSBURG BAKERY 17.00 SUPPLIES & MATERIALS,
AVERA GETTYSBURG HOSPITAL 135.00 PROFESSIONAL SERVICES, GETTYSBURG COLLISION CENTER 295.00 REPAIRS/MAINT., GETTYSBURG FLOWERS 50.00 SUPPLIES & MATERIALS, GETTYSBURG LEGION 125.00 RENT, GREAT WESTERN TIRE, INC. 60.00 REPAIRS/MAINT., HARLEN SHAW 62.16 TRAVEL & CONFERENCE,
HEARTLAND WASTE MANAGEMENT, IN 50.00 UTILITIES, FALYN HOGG 127.65 TRAVEL & CONFERENCE, HOVEN COOP SERVICE 70.18 TRAVEL & CONF., HOVEN LEGION. 125.00 RENT, HOVEN MEDIA, INC. 561.15 PUBLISHING, JEANIE LAGAN 46.25 TRAVEL AND CONFERENCE, JILL LANGER 117.00 TRAVEL & CONFERENCE,
JOHN DEERE FINANCIAL 121.22 REPAIRS/MAINT., KAREN S DOERR 166.87 TRAVEL & CONFERENCE, KATHLEEN NAGEL 147.70 TRAVEL & CONFERENCE, LAJEAN HANSEN 50.00 TRAVEL & CONFERENCE, LAMB MOTOR COMPANY 58.00 SUPPLIES & MATERIALS, LAMB MOTOR CO. INC. 646.15 REPAIRS/MAINT.,
MANDY LUIKENS 169.83 TRAVEL & CONFERENCE, MARGARET J STOTZ 201.71 TRAVEL & CONFERENCE, MARY NAGEL 161.52 TRAVEL & CONFERENCE, MONTANA DAKOTA UTILITIES 204.47 UTILITIES, MICHAEL TODD & CO., INC 174.31 SUPPLIES, MICROFILM IMAGING SYSTEMS, INC. 150.00 RENTALS,
MIDWAY PARTS 6.58 SUPPLIES, MONTANA DAKOTA UTILITIES 558.51 UTILITIES, NATIONAL SHERIFFS ASSOCIATION 54.00 DUES, NEW CREATIONS 69.69 SUPPLIES, NEW CREATIONS 3.61 SUPPLIES & MATERIALS, NORTHEASTERN MENTAL HEALTH 2,329.00 NORTHEASTERN MENTAL HEALTH,
NORTHERN PLAINS COOPERATIVE 26,160.00 TRAVEL & CONF., OAHE PEST ELIMINATION 55.00 PROFESSIONAL SERVICES & FEES, POTTER COUNTY NEWS 73.52 PUBLICATION, P.C. FAIRBOARD 7,000.00 FAIRBOARD ALLOTMENT, PEGGY HAGEMAN 171.00 TRAVEL & CONFERENCE,
POTTER COUNTY TREASURER 372.18 SUPPLIES & MATERIALS, PRECISION REPORTING 88.75 JUDICIAL SYSTEM, RANDY SIMON 24.42 TRAVEL & CONFERENCE, SCHLACHTER LUMBER 37.98 REPAIRS/MAINT., SCHREIBER LAW FIRM 726.53 PROFESSIONAL SERVICES, SD LIBRARY NETWORK 337.50 PROFESSIONAL SERVICES AND FEES,
SDACO 130.00 M&P SDACO, SERVALL 33.62 SUPPLIES & MATERI9ALS, SERVALL UNIFORM & LINEN SUPPLY 150.98 SUPPLIES, SHARON RAUSCH 263.62 TRAVEL & CONFERENCE, CRAIG SMITH 481.12 RENT, STACY LARSON 175.20 TRAVEL & CONFERENCE, STATE TREASURER 205.00 PROFESSIONAL SERVICES & FEES,
TRUE VALUE HARDWARE 150.92 SUPPLIES & MAINTENANCE, TRUE VALUE HARDWARE 87.06 SUPPLIES, The BURG 1,218.96 TRAVEL & CONF., UPSTART 302.48 SUPPLIES AND MATERIALS, VAN DIEST SUPPLY COMPANY 3,732.50 MOSQUITO SUPPLIES, VENTURE COMMUNICATIONS IN 155.57 UTILITIES,
VENTURE COMMUNICATIONS 774.91 UTILITIES, VERIZON WIRELESS 159.03 UTILITIES, VERIZON WIRELESS 10.54 UTILITIES, US BANK VOYAGER FLEET SYS INC 371.70 SUPPLIES & MATERIALS,
WALWORTH CO. SHERIFF’S DEPT. 1,600.00 JAIL PROFESSIONAL SERVICES, WESTERN COMMUNICATIONS, I 9,151.00 REPAIRS/MAINT., WESTERN COMMUNICATIONS, INC 100.00 RENTALS, WILLIAM ARBACH 34.04 TRAVEL & CONFERENCE, ZUBER REFRIGERATION 123.00 REPAIRS & MAINTENANCE,
PRIMARY ELECTION CANVASS
The canvassing the Primary Election was conducted.  Moved by Williams, seconded by Arbach to place on file the results listed below.  All voted aye.  Motion carried.

Absentee    Gettysburg    Hoven    Total
Votes
Registered  Active Voters    0                   0
Vote Center Ballots Cast         0    524    160    684
Absentee         48    0    0    48
Provisionals         0    0    0    0
Total Voters    0    48    524    160    732
Republican Governor
Lora Hubbel    9         81    14    104
Dennis M. Daugaard    36         379    131    546
Democratic Governor
Susan Wismer    0         41    11    52
Joe Lowe    0         15    2    17
Republican US Senator
Stace Nelson    7         54    1    62
Mike Rounds    32         263    106    401
Dr. Annette Bosworth    3         34    6    43
Jason Ravnsborg    1         16    2    19
Larry Rhoden    5         91    26    122
Republican State Rep Dist 23
Larry Nielson    17         116    42    175
Dale Hargens    3         50    17    70
Gene W. Toennies    6         57    40    103
Michele Harrison    5         84    20    109
Justin R Cronin    33         348    103    484
County Commissioner Dist 5
Karen S. Doerr    5         63         68
Delvin C. Worth    3         68         71

HEALTH INSURANCE
Moved by Williams, seconded by Simon to renew the employee health insurance with Wellmark Blue Cross Blue Shield.  All voted aye. Motion carried.
4-H SECRETARY
Moved by Worth, seconded by Williams to hire Barbara VanderVorst as 4-H Secretary @ $11.00 per hour.  All voted aye.  Motion carried.
ADJOURN
Moved by Williams, seconded by Arbach to adjourn.  All voted aye.  Motion carried.
RANDALL SIMON, CHAIRMAN
POTTER COUNTY
BOARD OF COMMISSIONERS
ATTEST:
KAREN S. DOERR
AUDITOR
Published once at the total approximate cost of $163.93
-061214

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