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Board of Education held regular meeting June 16

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Untitled-1June 16, 2014
The Gettysburg Board of Education held their regular board meeting on the above date in the Elementary Library.  Present were the following:  Matt Cronin, Kay Schmidt, Kevin Geditz, Paul Kellogg, Ryan Lake, Brian Robbennolt, and Kim Schweiss.  Also present were Tim Hagedorn, Wendy Smith, Barb Everson, Patty Stoner, Kenny Goebel, and Scott Sikkink.
The meeting opened with the Pledge of Allegiance.
Board President Cronin called the meeting to order at 7:32 PM.
A thank you note was read from Amber Mikkelsen.
Patty Stoner addressed the board regarding communication and trust between administration, staff and the board.
Motion by Schmidt, second by Geditz to approve the agenda with the following additions:  add parking lot bid,1st reading of Principal duties for policy manual and Executive Session for Legal.  All present voted aye.  Motion carried.
Motion by Lake, second by Schweiss to approve the following consent agenda:  approve the minutes of the May 12, 2014 regular board meeting; approve the June 12, 2014 claims; and approve and declare surplus and obsolete the items due to being outdated and to be disposed of properly.  All present voted aye.  Motion carried.  The list of obsolete items is on file in the business office.
June 12, 2014 CLAIMS PRESENTED FOR PAYMENT
GENERAL FUND
MDU, $41.91, TEMP/ELECTRICITY; VENTURE COMMUNICATIONS, 187.18, COMMUNICATIONS; ABERDEEN AMERICAN NEWS, 92.10, SALVAGE BID; ABERDEEN AWARDS, 117.00, TRACK PLAQUE COOP/BAND PLAQUES/PINS; ACCESS ELEVATOR & LIFTS, INC., 550.00, REPAIR WHEELCHAIR LIFT;
ALL-AROUND GRAPHIX, 548.50, ATHLETIC AWARDS; AP EXAMINATIONS, 81.00, AP EXAM FEE; AUTOMATIC BUILDING CONTROLS, 240.00, ANNUAL FEE/ALARM MONITORING SYSTEM; AVERA QUEEN OF PEACE HEALTH, 61.40, RANDOM DRUG SCREEN/BUS DRIVER; AXSOM, TERRY, 100.00, SOUND SYSTEM ASSISTANCE;
BEST WESTERN EMPIRE TOWERS, 2,109.78, LODGING/STATE TRACK & HOWARD WOOD; BURG’S GAS & ETC., INC., 2,307.30, SCHOOL VEHICLE FUEL; CDW GOVERNMENT INC, 276.00, PROMETHEAN LAMPS; CENTRAL DISTRIBUTION, 779.52, CUSTODIAL SUPPLIES; CITY OF GETTYSBURG, 406.40, WATER; CRONIN, JAMIE, 63.00, MEALS/STATE TRACK;
CROWN AWARDS, 234.68, LIBRARY AWARDS; DAKOTA FARM & RANCH SUPPLY, 118.81, CUSTODIAL/AG SUPPLIES; ELAN FINANCIAL SERVICES, 124.66, LIBRARY AWARDS; ELITE BUSINESS SYSTEMS INC., 199.52, SAVIN COPIER/PRINTER SUPPLIES; G’BURG SCH LUNCH FUND, 465.50, GUEST/PRINC/SUPT MEALS;
G’BURG SCHOOL/DISTRICT REF, 1,891.77, HOWARD WOOD RELAYS, 100.00, TRACK ENTRY FEE, HILLSVIEW GOLF COURSE, 112.00, PRE-REGION GREEN FEES, IPSWICH TRACK MEET, 100.00, TRACK ENTRY FEE, CHRISTY SALTSMAN, 162.25, REIMB ELEM DAY RIBBONS, TERRY AXSOM, 150.00, SOUND SYSTEM ASSISTANCE,
JIM SCHLEKEWAY, 185.88, MEET OFFICIAL/MILEAGE, DAVE BAUER, 206.98, MEET OFFICIAL/MILEAGE, HILLSVIEW GOLF COURSE, 64.00, GREEN FEES/REGION GOLF, EUREKA SCHOOL, 200.00, TRACK ENTRY FEE X 2, VERN SMITH, 185.02, REIMB FOR FUEL/MEALS HOWARD WOOD,
BARB EVERSON, 44.40, REIMB MILEAGE/BUS MGR MTG, KIM GOEBEL, 31.00, MEALS/SDCA CONFERENCE, LAKEVIEW GOLF COURSE, 31.00, GREEN FEES/STATE PRACTICE ROUND, SPLIT ROCK GOLF COURSE, 25.00, GREEN FEES,
KIM GOEBEL, 28.52, TOTES/GUIDANCE STORAGE, JUSTIN JENSEN, 56.25, REIMB SENIOR AWARDS, KATIE LARSON, 107.29, REIMB SUPPLIES, HIGHMORE SCHOOL, 51.18, SHARE OF REGION 2B TRACK LOSS, EUREKA SCHOOL, 50.00, JH TRACK ENTRY FEE;
GAS’N GOODIES, 133.55, AD SUPPLIES/FUEL; GOLDEN WEST TECHNOLOGIES, 3,855.00, SERVER RPR/SERVER SUPPORT; HARMON LAW OFFICE PROF., 90.00, LEGAL SERVICES; HEARTLAND WASTE MANAGEMENT, 240.00, MAY SERVICES; HEGSTROM, RANDY, 270.00, PEST SPRAYING SVC;
HOVEN MEDIA, INC., 26.25, ADVERT.; INSTRUMENTALIST COMPANY, 131.00, BAND AWARDS; J.W. PEPPER & SON INC, 184.67, BAND/VOCAL MUSIC; J.W. PEPPER, 100.00, MUSIC CLINIC REGIST.; JAGER, MIKE, 3,857.61, RPR BUS/MINIBUS; KELLY INN, 323.96, LODGING STATE GOLF; LANGER’S FAMILY FOODS, 186.42, TRACK/GR3/GUIDANCE/FACS/JH SUPPLIES;
LEC INC – LOGAN ELECTRIC, 369.17, CUST SUPPLIES/SNOW REMOVAL; MARCO, INC., 78.60, FISCAL COPIES; MID-AMERICAN RESEARCH CHEM, 1,394.60, CUST SUPPLIES; MIDWAY PARTS INC, 13.74, TIRE CLEANER; MONTANA DAKOTA UTILITIES, 3,985.86, ELEC/NATURAL GAS/TEMP HOOK-UP; NEW CREATIONS, 26.40, CUSTODIAL SUPPLIES;
PETTY CASH, 101.17, POSTAGE; POSITIVE PROMOTIONS, 48.32, LIBRARY PRIZES; POTTER COUNTY NEWS, 460.78, ADV/PRINTING; SANFORD HEALTH PLAN, 64.00, HEALTH INS ADMIN FEE; SCHLACHTER LUMBER, 2,808.73, AG/CUST/TRACK SUPPLIES/RPR; SCHOOL SPECIALTY INC, 60.17, FISCAL SUPPLIES;
SCOTT, KEITH, 63.00, MEALS STATE TRACK; SECURITY LOCK SYSTEM, 285.00, FILE CABINET LOCK RPR; SERVALL UNIFORM/LINEN CO, 94.59, MAY SERVICES; SMITH, VERNON, 63.00, STATE TRACK MEALS; TECH/INNOVATIONS EDUC, 1,812.50, ONLINE COURSE FEE/STAFF REG;
TRAINING ROOM INC, 354.03, AD SUPPLIES; TRUE VALUE HARDWARE, 113.35, CUST SUPPLIES; VILAS PHARMACY, 72.08, TRACK/FISCAL/AD/ELEM/HS SUPPLIES; ZUBER REFRIGERATION & HTG, 138.75, CLEAN/SVC 3 WINDOW AIR CONDITIONS.
CAPITAL OUTLAY FUND
ELITE BUSINESS SYSTEMS INC., $250.58, HS PRINTER/COPIER LEASES
SPECIAL EDUCATION FUND
VENTURE COMMUNICATIONS, $6.56, COMMUNICATIONS; AVERA GETTYSBURG HOSPITAL, 350.00, PT/OT SERVICES; DAKOTALINK, 580.85, SPED MILEAGE/SVCS; G’BURG SCHOOL/DISTRICT REFUND, 250.00, CENTER FOR DISABILITIES  250.00, AUTISM WORKSHOP REG X 2; MID CENTRAL EDUC.COOP, 260.00, SPED ONLINE COURSE; USD-SANFORD SCHOOL OF MEDIC., 1,935.90, PROF SVCS/MILEAGE; WILLIAMS, THEODORE L., 1,111.50, PSYCH SVCS.
BOND REDEMPTION—NEW SCHOOL
FIRST NATL TRUST/INVESTMT, $234,503.89, DEBT SERVICE PAYMENT—NEW SCHOOL.
FOOD SERVICE
BYRE, JESSICA, $24.50, REFUND LUNCH ACCT BALANCE; CASS-CLAY CREAMERY, 901.21, DAIRY PRODUCTS; CWD/HRS, 2,785.03, PURCHASED FOOD/SUPPLIES; EARTHGRAINS BAKING CO’S INC., 273.74, BREAD/BUNS; FAIRBANKS, LANNA, 51.00, REFUND LUNCH ACCT BALANCE;
G’BURG SCHOOL/DISTRICT REFUND, 27.00, ANAIS DESROCHES, 27.00, REFUND LUNCH ACCT BALANCE; HEARTLAND WASTE MANAGEMENT, 120.00, MAY SVCS; HINCKLEY, DAWN, 89.00, REFUND LUNCH ACCT BALANCE; KILIAN, JULIE, 9.35, REFUND LUNCH ACCT BALANCE;
LANGER’S FAMILY FOODS, 9.32, PURCHASED FOOD; SERVALL UNIFORM/LINEN COMPANY, 58.31, MAY SERVICE; SIMON, NADINE, 43.55, REFUND LUNCH ACCT BALANCE; WELLER, CARRIE, 143.00, TEMPORARY KITCHEN HELP.
PAYROLL
GENERAL FUND, $129,550.50, SALARIES/INS/RETIREMENT; SPED FUND, 16,424.97, SALARIES/INS/RETIREMENT; FOOD SERVICE, 3,862.12, SALARIES/INS/RETIREMENT; DRIVER ED/AFTERSCHOOL, 525.05, SALARIES/INS/RETIREMENT.
Scott Sikkink from HKG gave an update on the school construction.  The Sharpe bill needs to be reviewed by Scott and will be approved at a later date.  Motion by Schmidt, second by Robbennolt to advertise for bids for the parking lot project.  All present voted aye.  Motion carried.  The bid opening will be on July 7, 2014 at 7:30PM at a special board meeting.
Motion by Robbennolt, second by Schmidt to approve summer works of Luke Smith at $7.50 per hour, Chris Dutenhoeffer at $7.50 per hour, and Nic Zuber at $7.25 per hour.  All present voted aye.  Motion carried.
Motion by Geditz, second by Lake to approve the following contracts:  Bradley Cihak, for Ag/FFA instructor to include 2014 summer work with classroom work beginning on Dec 8, 2014 for $33,317.97; Vernon Smith, summer school for 72 hours at $25.62 per hour for $1,844.64, and Jamie Ahlemeier, summer school for 72 hours at $22.93 per hour for $1,650.96.  All present voted aye.  Motion carried.
Home school app 2014-2015-1 was acknowledged and signed.
Motion by Schmidt, second by Kellogg to accept the resignation from Jessica Byre as a teacher’s aide.  All present voted aye.  Motion carried.
The 2014-2015 Preliminary Budget was discussed.  Motion by Schmidt, second by Paul to approve and order prior to the next meeting the capital items discussed by the board.  All present voted aye.  Motion carried.
Motion by Schmidt, second by Lake to set July 14, 2014 at 7:00 PM as the time and date for the FY 2014-2015 budget hearing with the board meeting to follow.
Motion by Geditz, second by Robbennolt to approve the psychology contract with Ted Williams for the 2014-15 school year.  All present voted aye.  Motion carried.
Mrs. Wendy Smith reported on the school moving and is working on next year’s schedule.
Mr. Hagedorn discussed the kitchen review that went well.  Advertisements are out for staff for the kitchen for next year.  He discussed training for new personnel.  He is working on the consolidate app.  Fundraiser information for next year was discussed.  Kenny Goebel will be the new school board member that will be appointed at the next meeting.
Motion by Lake, second by Schmidt to approve the 1st reading of the Principal duties for the Board policy manual.  All present voted aye.  Motion carried.
Motion by Schmidt, second by Kellogg to adjourn to Executive Session for Legal, SDCL 1-25-2-3 at 11:25 PM.  All present voted aye.  Motion carried.
Board President Cronin declared the Board out of Executive Session at 11:45 PM.
Motion by Lake, second by Schmidt to adjourn the meeting at 11:45 PM.  All present voted aye.  Motion carried.
Matthew Cronin, Board President
Barbara Everson, Business Manager
Published once at the total approximate cost of $244.34
-062614

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