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County Commissioners held regular meeting July 1

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POTTER COUNTY BOARD OF
COMMISSIONERS PROCEEDINGS
GETTYSBURG, SD
JULY 1, 2014
The regular meeting was called to order by Vice-Chairman Arbach at 8:00 A.M. in the Commissioners Room at the Courthouse.  Commissioners present:  Worth, Maroney and Williams.  Absent Chairman Simon.  Also in attendance:  Cindi Forgey and Don Hericks.
CORRECT JUNE 5, 2014 MIN.
Moved by Williams seconded by Arbach to correct the June 5, 2014 minutes to read:  to renew the employee health insurance with the Enhanced Blue 1500 Gold with Wellmark BCBS. All present voted aye. Motion carried.
JUNE 5 AND 20 MINUTES
Moved by Maroney, seconded by Williams to approve the June 5 minutes as corrected and the June 20, 2014 minutes as read.  All voted aye.  Motion carried.
STATES ATTORNEY
Craig Smith met to discuss several indigent cases and legal issues of concern to the County.
The policy concerning recording of the County Commissioner meetings was discussed.
EXECUTIVE SESSION
Moved by Maroney, seconded by Williams to adjourn into Executive Session with States Attorney Smith to discuss a legal matter.  All voted aye.  Motion carried.  Moved by Worth, seconded by Williams to adjourn from Executive Session.  All voted aye.  Motion carried.
OFFICERS REPORT
The Register of Deeds and the Auditor’s Account with the Treasurer were reviewed.  Moved by Williams, seconded by Worth to approve the above reports.  The Auditor’s Account with the Treasurer as follows:
AUDITORS ACCOUNT WITH
THE TREASURER AS OF 06/30/14
Cash Items     $1,507.60
Great Western Checking     32,427.32
Plains Commerce Checking     4,425.54
Great Western Fund Investments
1,346,549.98
Plains Commerce Bank     300,000.00
Great Western Bank     200,000.00
Checks on Hand     17,308.34
TOTAL CASH BALANCE
$1,902,218.78
Total Assets In Custody of County As of 06/30/14
County Amount     $1,750,568.76
Amounts Held For Other Gov
147,634.00
Amounts Held For Others      4,016.02
TOTAL ASSETS     $1,902,218.78
CONTINGENCY TRANSFERS
Moved by Worth, seconded by Maroney to approve the following contingency transfers, budget only.  All voted aye.  Motion carried.
MENTALLY ILL
– 101-445-422 –     $500.00
MOSQUITO
SPRAYING CONTRACTS
Moved by Worth, seconded by Williams to authorize Vice-Chairman to sign the following Mosquito Spraying Contracts.  All voted aye.  Motion carried.
Seneca Town, Orient Town, Tolstoy Town and Lebanon Town.
PETITION TO ADD
ROAD TO COUNTY SYSTEM
Tyler Fischer met to present a petition to add a road located in the SE1/4 26-118-76 as a full maintenance County Road.
GRAVEL HAUL BID
At 9:00 A.M. as advertised, the following bids were opened to haul gravel to a project approximately 7 ½ miles in length. Gravel hauling to be completed between 8-1-2014 and 10-1-2014. Bid to be price per ton per loaded mile.
LEC Construction Services – .29 per ton per loaded mile; R&K Mechanical 49,875.00 for total project; Jensen Rock & Sand, Inc. .20 per ton per loaded mile; Morris Inc. .28 per ton per loaded mile.
Moved by Maroney, seconded by Williams to accept the bid from Jensen Rock & Sand @ .20 per ton per loaded mile.  All voted aye.  Motion carried.
FUEL QUOTES
Supt. Smith presented the following fuel quotes for 8000 gallons of #2 FM:
Hoven Coop $3.23; NCFE No Bid; NPC $3.27.5.
Successful bidder:  Hoven Coop $3.23 per gallon.
RESOLUTION OF FINANCIAL
COMMITMENT, RESPONSIBILITY
FOR ROAD MAINTENANCE, AND
SUPPORT FOR PROJECT
Commissioner Maroney presented the following resolution and moved for its adoption.
WHEREAS, Potter County is applying for a Community Access Grant through the South Dakota Department of Transportation (SDDOT) for Potter County, and
WHEREAS, the SDDOT requires a 40 percent local match for the construction costs of a project up to a specified amount; and
WHEREAS, the SDDOT required the local government agency to be responsible for the maintenance of improved road; and
WHEREAS, Potter County is in full support of this project and grant application;
THEREFORE, BE IT RESOLVED that Potter County will not provide the local match needed to supplement the SDDOT grant.  The match will come from the local landowners; and
THEREFORE, BE IT ALSO RESOLVED that Potter County will not be responsible for maintenance of the improved road.  Future maintenance will be provided by the landowners; and
THEREFORE, BE IT ALSO RESOLVED that Potter County expresses their full support and cooperation to the road improvement project and the SDDOT CAG application.
Commissioner Worth seconded the foregoing resolution.  All present voted aye.  Resolution declared adopted.
SD DEPT. OF GAME, FISH
AND PARKS ROAD
MAINTENANCE AGREEMENT
Ryan Persoon, Park Manager, met to present a Road Maintenance Agreement between SDGFP and Potter County to maintain the gravel roads and parking lots within State Recreation and Lakeside Use Areas.  Cost of gravel not included, to be billed at current cost.
Moved by Williams, seconded by Worth to authorize Chairman Simon to sign the road maintenance agreement. All voted aye.  Motion carried.
SHERIFF
Sheriff Hamburger presented the monthly activity report. Hamburger reported since the State Court System is going digital, the sheriff’s vehicles may need computers and printers.
FAIR BOARD MEMBERS
Dale Nauman and Ben Wieseler, Fair Board Members, met to discuss constructing a new arena at the Fairgrounds.  Funds to be made available through the Maas Foundation.  A discussion concerning insurance coverage was also held.  Special events will require insurance above and beyond what the County provides.
LIBRARY BOARD
Holly Wright, Library Board President, met to inform the Board of the hiring of Robin Flory as Librarian at an annual salary of $31,500.  Moved by Williams, seconded by Worth to approve the hiring.  All voted aye.  Motion carried.
RAISES
Moved by Worth, seconded by Maroney to give a $1.00 per hour raise to all full-time employees, not to include the County Commissioners, beginning July 1, 2014.  All present voted aye.  Motion carried.
CLAIMS
Moved by Williams, seconded by Arbach to approve the following claims and authorize the Auditor to issue warrants for the same.  All voted aye.  Motion carried.
PAYROLL BY DEPTS: Comm: $2,345.80; Aud. 3,933.60; Treas. 4,643.28; States Attorney 3,746.78; Janitor 897.00; DOE 4,757.40; ROD 3,746.00; VA 576.92; Sheriff 7,800.12; Lib. 4,040.70; 4-H Sec. 585.75; Weed Sup. 153.20; R&B 22,342.44; EM Dir. 553.86; Elections 18.00; WIC 516.00.
SDRS $5,734.82; BCBS 35,364.52; AFLAC 863.38; GREAT WESTERN 13,352.50; DEARBORN 197.84.
MONTANA DAKOTA UTILITIES $579.80.
4 SEASONS/JERRED RENTALS $400.00 RENT, A & B BUSINESS, INC. 446.08 SUPPLIES & MATERIALS, GECRB/AMAZON 216.29 SUPPLIES & MATERIALS, WILLIAM ARBACH 34.04 TRAVEL & CONFERENCE, AVERA MEDICAL GROUP 41.00 SUPPLIES & MATERIALS, AVERA ST. MARY’S HOSPITAL 245.08 MENTALLY ILL PROF SERVICES,
B & R TRUCK REPAIR 28.97 REPAIRS/MAINT., B M S INC 28.95 REPAIRS/MAINT., BUTLER MACHINERY CO. 139.88 REPAIRS/MAINT., CENTER POINT LARGE PRINT 79.08 SUPPLIES & MATERIALS, CENTURY LINK 82.00 UTILITIES, CITY OF GETTYSBURG 15.20 UTILITIES, CITY OF GETTYSBURG 87.35 UTILITIES,
CITY OF MOBRIDGE 2,664.24 PROFESSIONAL SERVICES, CONNECTING POINT COMPUTER CNTR 371.00 REPAIRS AND MAINTENANCE, CONNECTING POINT COMPUTER CNTR 100.00 TRAVEL & CONFERENCE, CYNTHIA FORGEY 75.70 TRAVEL & CONFERENCE, DAKOTA FARM & RANCH SUPPLY 200.23 SUPPLIES & MAINTENANCE,
DEAN’S REPAIR 2,956.79 REPAIRS/MAINT., ED ROEHR SAFETY PRODUCTS 117.81 SUPPLIES & MATERIALS, GETTYSBURG BAKERY 18.50 SUPPLIES & MATERIALS, GETTYSBURG COLLISION CENTER 399.50 REPAIRS/MAINT., GREAT WESTERN TIRE, INC. 471.90 SUPPLIES, HEARTLAND WASTE MANAGEMENT, INC 71.20 UTILITIES,
HEARTLAND WASTE MANAGEMENT, IN 50.00 UTILITIES, FALYN HOGG 87.69 TRAVEL & CONFERENCE, HOVEN COOP SERVICE 26,222.54 SUPPLIES, HUGHES COUNTY JAIL 160.00 JAIL PROFESSIONAL SERVICES, JOE ARBACH 240.00 RENT, JOHN DEERE FINANCIAL 3,790.81 SUPPLIES., LINCOLN COUNTY 61.30 MENTALLY ILL PROF SERVICES,
LUCE FUNERAL HOME 903.00 PROFESSIONAL SERVICES & FEES, SDACO 90.00 M&P SDACE, MONTANA DAKOTA UTILITIES 148.71 UTILITIES, MEMBERSHIP PROGRAM 35.00 PROFESSIONAL SERVICES & FEES, MICROFILM IMAGING SYSTEMS, INC. 150.00 RENTALS, MIDWAY PARTS 149.55 REPAIRS/MAINT.,
MONTANA DAKOTA UTILITIES 433.41 UTILITIES, NAFZIGER LAWN & TREE 139.00 REPAIRS & MAINTENANCE, NEW CREATIONS 254.41 SUPPLIES & MATERIALS, NORTH CENTRAL FARMERS ELEVATOR 3,380.05 TRAVEL & CONF., POTTER COUNTY LIBRARY 131.15 TRAVEL & CONFERENCE,
POTTER COUNTY TREASURER 147.49 SUPPLIES & MATERIALS, POTTER COUNTY NEWS 828.31 PUBLISHING, RDO EQUIPMENT CO. – AG 11,800.00 EQUIPMENT, SD LIBRARY ASSOCIATION 35.00 PROFESSIONAL SERVICES & FEES, SERVALL 34.12 SUPPLIES & MATERIALS, SERVALL UNIFORM & LINEN SUPPLY 146.72 SUPPLIES,
CRAIG SMITH 549.43 RENT, STATE TREASURER 140.00 PROFESSIONAL SERVICES & FEES, THE LODGE AT DEADWOOD 262.24 TRAVEL & CONFERENCE, TIGERDIRECT INC 2,173.42 SUPPLIES & MATERIALS, The BURG 1,222.61 TRAVEL & CONF., VENTURE COMMUNICATIONS IN 155.94 UTILITIES,
VENTURE COMMUNICATIONS 1,046.94 UTILITIES, VILAS 65.94 SUPPLIES & MATERIALS, US BANK VOYAGER FLEET SYS INC 641.51 SUPPLIES & MATERIALS, WALWORTH CO. SHERIFF’S DEPT. 1,750.00 JAIL PROFESSIONAL SERVICES, WESTERN COMMUNICATIONS, INC 100.00 RENTALS, DELVIN WORTH 12.21 TRAVEL & CONFERENCE.
ADJOURN
Moved by Williams, seconded by Maroney to adjourn.  All voted aye.  Motion carried.
WILLIAM ARBACH,
VICE-CHAIRMAN
POTTER COUNTY
BOARD OF COMMISSIONERS
ATTEST:
KAREN S. DOERR
AUDITOR
Published once at the total approximate cost of $113.95
071014

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