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City Council held regular meeting July 5

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Unapproved Minutes
Gettysburg, South Dakota
July 7, 2014
Pursuant to the due call and notice thereof, the City Council met in regular session on July 7, 2014 at 7:00 PM. Those present Mayor Bill Wuttke, Bryan Hause, Dawn Nagel, Ron Larson, Fran VanBockel, Mick Bliese, and Pat Everson. Also present was Russell Anderson, Maint Supervisor, Sharleen Eliason, Nick Bratland, Dean VanDeWiele and Brace Prouty from SDDOT, Steve Smith, PC Highway Superintendent, Larry Madsen, Judy Nagel, Brian Robbennolt and Scott Sikkink from HKG.
VOUCHERS PAYABLE
Payroll Expense by Department:
Total Payroll Expense by Department
Mayor, June Payroll, $0.00; Finance Office, June Payroll, 4,141.82; Police, June Payroll, 6,061.56; Streets, June Payroll, 6,609.93; Snow Removal, June Payroll, 0.00; Garbage, June Payroll, 972.52; Airport, June Payroll, 675.44;
Swimming Pool, June Payroll, 6,581.63; Parks, June Payroll, 1,356.34; Water, June Payroll, 2,007.66; Sewer, June Payroll, 600.50; Ambulance, June Payroll, 1,732.70; West Nile, June Payroll, 0.00.
Total Payroll Expense
by Department                    $30,740.10
NET PAYROLL                 $22,598.65
AFLAC, CANCER INS., $396.67; AVERA GETTYSBURG HOSP, RN-AMBULANCE, 575.00; AUSTIN DUTENHOEFFER, WSI AND LIFEGUARD, 425.00; BANK OF THE WEST, WITHHOLDING TAXES, 3,258.19; BANK OF THE WEST, WITHHOLDING TAXES, 4,133.98; CAM WAL ELECTRIC, WELCOME SIGN, 22.50;
CEDAR SHORE, FO SCHOOL, 189.90; CITY OF GETTYSBURG, WATER DEP J BYRE, 11.00; CITY OF GETTYSBURG, PETTY CASH, 39.46; COMPANION LIFE, LIFE INS, 36.63; DAKOTACARE, INSURANCE, 5,601.86; DAKOTA FARM & RANCH, SUPPLIES, 487.27; DEANS REPAIR, POLICE OIL CHANGE, 55.95; ELIASON, SHARLEEN, MILEAGE, 147.88;
ELIASON, SHARLEEN, WORKSHOP, 67.20; GETTYSBURG DEVELOPMENT CORP, TRIPLE B, 2,636.98; ECONOMIC DEVELOPMENT, QUARTERLY STIPEND, 7,000.00; FIRST NATIONAL BANK, SEWER LOAN, 8,930.13; GALLS, POLICE SUPPLIES, 151.94; GAS N GOODIES, POLICE SUPPLIES, 30.00; HABERER, BRYAN, WSI ALYSSA, 225.00;
HAWKINS, POOL SUPPLIES, 582.39; HEARTLAND WASTE, GARBAGE, 4,959.26; IN STITCHES, SUPPLIES, 123.29; JENSEN ROCK & SAND, POOL CEMENT, 1,583.25; JESSICA BRYRE, WATER DEP REFUND, 89.00; JOHN DEERE FINANCIAL, SUPPLIES, 983.55; JUDY NAGEL, MEAL W SHOP, 9.00; KALI HANSEN, WSI, 225.00; KARI DECKER, WSI, 225.00;
KENT NAUMAN, WSI-SARENA, 225.00; KNOCK OUT SPECIALTIES, POLICE SUPPLIES, 255.54; KNOCK OUT SPECIALTIES, POLICE SUPPLIES, 208.23; LOGAN ELECTRIC, AUDITORIUM LIGHTS, 599.74; MID DAKOTA WATER, WATER, 13,529.20; MIDWAY PARTS, PARTS, 237.43; MN WIRELESS, AIRPORT & FIREHALL, 71.00;
MN WIRELESS, WIRELESS FIREHALL & AIRPORT, 71.00; MONTANA DAKOTA UTILITIES, BALL PARK, 82.64; MONTANA DAKOTA UTILITIES, LIGHTS, 3,927.56; NEW CREATIONS, SUPPLIES, 198.05; NORTH CENTRAL FARMERS, FUEL, 3,225.88; NORTHWEST PIPE FITTINGS, SUPPLIES, 467.13; NORTHWEST PIPE FITTINGS, SUPPLIES, 1,143.03;
NORTHWEST PIPE FITTINGS, SUPPLIES, 650.28; POTTER COUNTY NEWS, PUBLICATIONS, 285.64; PRAXAIR, AMBULANCE SUPPLIES, 75.60; PRAXAIR, AMBULANCE SUPPLIES, 77.62; R & K MECHANICAL, PARK SUPPLIES, 139.04; R & K MECHANICAL, SUPPLIES, 9.80; RENAE LEHMAN, LIFEGUARD TRAIN ISABELLE, 200.00;
SCHLACHTER LUMBER, SUPPLIES, 14.25; SD DARE ASSOC, DUES, 50.00; SD RETIREMENT, RETIREMENT, 2,732.65; SD DEPT OF REVENUE, SALES TAX, 501.37; SD DEPT OF REVENUE, DRINKING WATER FEE, 600.00; SD DEPT OF REVENUE, WATER CHECKS, 26.00; SOPERS INC., SUPPLIES, 414.90;
SOUTH DAKOTA ONE CALL, WATER LOCATES, 31.08; TRUE VALUE, SUPPLIES, 451.16; TRUE VALUE, SUPPLIES, 118.81; US POSTMASTER, WATER BILLS, 177.27; US POSTMASTER, STAMPS, 392.00; VENTURE COMMUNICATIONS, PHONES, 809.34; VERIZON WIRELESS, CELL PHONES, 260.92;
VILAS PHARMACY, SUPPLIES, 28.22; VILAS SUPERSTORE, SUPPLIES, 151.22; WAGER, SAMANTHA, POOL CONCESSIONS, 187.88; WATCHGUARD VIDEO, POLICE SUPPLIES, 107.00; WEX BANK, AMBULANCE FUEL, 80.18; WW TIRE SERVICE, TIRE, 268.00; ZUBER REFRIGERATION, FIREHALL, 132.00.
TOTAL CHECKS              $99,014.59
Moved by Everson, VanBockel seconded, motion carried to approve June 2, 2014 minutes.
Moved by Bliese, Hause seconded, motion carried to approve the accounts payable. Finance Officer Eliason reported that the report information from Economic Development is delayed. The following bills arrived after cut off and will be paid in July: Butler, Maint supplies, $1,175.20; Capitol Sports, baseball supplies, $319.45; Heartland Garbage (receipts from 30th) garbage, $105.74; Potter County news, publications $156.01; Red River Grain, chemicals, $374.84 and SD One Call, locates, $21.09 for a total of $2,152.31.
Dean VanDeWiele and Brace Prouty, DOT were here to discuss the proposal of the Highway 212 project. They have had two public meetings regarding this project but did want to discuss some of the issues that were shared at the meetings.
Council member Nagel entered the meeting during the DOT discussion at 7:40 PM. Steve Smith, County Highway Superintendent met with the council regarding Court Street and Garfield Avenue.  This agreement with the County from 2003 is that the City would assume 1/2 of all maintenance and repair costs for Court Street. The county is in the process of possibly having Jensen’s chip and seal this street and the cost for the City would be around $15,000.00.  Steve was also wondering if the city would participate in the cost of Garfield Avenue and this will be discussed more at next month’s meeting. Council member Nagel asked what the agreement between the City and the County was as it was in effect prior to her being on the council. Nagel asked if the road was built to specifications of the agreement the county and city entered into at that time and asked if this could be looked into for the next meeting. Concern with validity of the agreement if the county did not build the road to the terms outlined in the agreement at the time it was entered into.
Council member Bliese stated that on Mannston Avenue a truck turned too short and was stuck in the ditch and damaged the culvert. Mr. Smith responded that this was not his problem. The council asked how that could be when it was a county road. There was no response. Further discussion included that the City and County should have good truck route signs in place to help with traffic issues and to preserve roads. Steve and Council member Everson will meet Tuesday morning and see what signs are needed for truck route, speed signs and weight limit signs and Steve will order them.
Nick Bratland gave the council an update on the Police activity report. Council member VanBockel stated that she had a citizen call her regarding a property at 310 North Potter that had never been mowed. Further discussion was had regarding properties that needed to be sprayed, cut or further maintained including the city’s need to take care of the weeds at the firehall. Officer Wainman is currently working to set up the Vet Clinic Day. We are waiting to hear back on a confirmed date.
Russell Anderson stated that the City will be paving approximately 27 blocks of streets Jensen’s will be honoring the bid from last year at $118.00 per ton asphalt laid material. Per the street planning committee, Russell questioned if the City should be pro active and the streets that are being resurfaced this year, can the City proceed with the water and sewer plan on these same streets. If the water and sewer are done up front, this would save the city from having to again redo the streets to put in water and sewer.  There are about 13 lots- two that need water service and 13 that need sewer on Broadway Ave. Moved by Hause VanBockel seconded, motion carried to have Russell add the water and sewer lines to lots where they are doing new streets this year. There will be a map at the Finance Office if the public would like to see what area this will be done.
Council member Hause stated he would like to see an ordinance in place for the this practice to continue having water and sewer in place prior to redoing the roads. Seconded by VanBockel, motion carried to draft an ordinance that states this practice will be implemented. If no curb services are available on streets being resurfaced these services will be added before the streets  are resurfaced so the new surface is not disturbed.
Jensen Rock and Sand will be here around the first or second week of August.
Russell stated that the road to the Civil War Site has been ruined due to the heavy trucks of Sharp’s hauling on it. It was decided by the council to have Mayor Wuttke call Sharps and establish a corrective action plan for reimbursement of the costs the city is incurring for the damage. The Council requested this call be followed up with a confirmation letter from the Mayor outlining the terms of agreement for compensation.
Drainage by the school appears to be working.
No fuel bids were given. Finance Officer was instructed to call North Central and if they will honor the same price as last month bid. If not to call all three North Central, Fischer Oil and Northern Plains for quotes and to accept the lowest bid. Moved by Bliese, VanBockel, seconded motion carried to approve.
Ordinance 2014-7-2 was presented for the first reading. This supplements the budget for the street paving project. Moved by Hause, Larson seconded, motion carried to approve this supplement of $500,000.00 for street improvements.
Resolution 2014-1 for the Community Access grant for 7 blocks by the Gettysburg School moved by Everson, Hause seconded motion carried to approve the following resolution:
RESOLUTION 2014-1
RESOLUTION OF FINANCIAL COMMITMENT, RESPONSIBILITY FOR ROAD MAINTENANCE, AND SUPPORT FOR PROJECT
WHEREAS, the City of Gettysburg is applying for a Community Access Grant through the South Dakota Department of Transportation (SDDOT) for the City of Gettysburg, and
WHEREAS, the SDDOT requires a 40 percent local match for the construction costs of a project up to a specified amount; and
WHEREAS, the SDDOT required the local government agency to be responsible for the maintenance of improved road; and
WHEREAS, the City of Gettysburg is in full support of this project and grant application;
THEREFORE, BE IT RESOLVED that the City of Gettysburg will provide the local match needed to supplement the SDDOT grant.  This match will be 40 percent of the construction costs as shown in the grant application.
THEREFORE, BE IT ALSO RESOLVED that the City of Gettysburg will be responsible for maintenance of the improved road; and
THEREFORE, BE IT ALSO RESOLVED that the City of Gettysburg expresses their full support and cooperation to the road improvement project and the SDDOT Community Access Grant application.
Dated this 7th day of July, 2014.
Bill Wuttke, Mayor
ATTEST:
Sharleen Eliason, Finance Officer
(SEAL)
Moved by Bliese seconded by Nagel to authorize the mayor to sign all documents for the grant for the airport access road and parking improvement project.
Issues regarding the landfill were discussed, it was discussed to have some equipment at the landfill that Ed can use.
The following building permits were presented:
Bob Goebel, concrete slab for shed, Lot 9 Block 76 Western Town Lot Co Addn
John Lake, extend driveway, Lots 1-4 Block 4 Browers addn
Bret Bauer, garage, Lot 1 Block 13 Western Addn
Moved by Everson, VanBockel seconded motion carried to approve.
Demolition permits were presented from the following:
Dawn Nagel, basement home and foundation, Lots 5 & 6 Block 12 Western Addn
Bill Wainman, home, N80’ lot 1 & all lot 2 Block 1 Schlachters addn
Moved by Hause, Bliese seconded motion carried to approve.
Moving permits from the following:
Bob Goebel, shed, Lot 9 Block 76 Western Town Lot Co addn
Bradley Cole, trailer house (out of City), Lots 5 & 6 Block 19 Brysons Addn
Moved by Everson, VanBockel seconded motion carried to approve.
The following personnel have passed the Water Safety Class and according to policy they will receive $.50 (fifty cent) per hour bonus for their WSI (for swimming pool hours) on the date they passed the course which was June 8, 2014:
Cameron Decker, Austin Dutenhoeffer, Alyssa Haberer, Kali Hansen and Sarena Nauman.
Moved by VanBockel, Nagel seconded motion carried.
Council member Nagel stated that in a previous meeting there were questions regarding hours for the co-managers before the pool opened. Data provided to the Council had been improperly presented to the council. Nagel stated out of respect for the personnel that it should be clarified that those hours paid were in fact for hours the co-managers had worked  putting together pool policy and hiring pool staff/ lifeguards prior to the pool opening.
Russell Anderson stated he did find out that the tapping tools will cost around $2,100.00 for both the 1 ½ inch and for the 2” tools. Moved by Bliese, VanBockel seconded motion carried.
Moved by VanBockel, Hause seconded motion carried to approve ambulance write offs due to Medicare in the amount of $57.74.
Brian Robbennolt with the Gettysburg School Board and Scott Sikkink from HKG entered the meeting to provide data on the school parking lot project. There was one bidder for the parking lot project from  Sharpe Contracting in the amount of $270,000.00 for concrete and $290.000.00 for asphalt. The School would like assistance from the City for parking on East Street. A map and cost data was provided to the Council for consideration of two specific areas. Proposed cost for the east parking lot was $48,000.00  the south apron was $22,000.00 for a total of $70,000.00. Brian Robbennolt stated that the schools bond bid did not include this parking lot and the school would appreciate monetary help to have this area done. Moved by VanBockel, Everson seconded, motion carried (Hause -nay) to authorize $70,000.00 in a budget transfer.
In round table discussion Mayor Wutte stated that someone asked him regarding a cancer golf tournament that is being held at the Country Club and they would like to light luminaries that go up in the air. It was suggested they should also check with the County and Fire Department for their approval.  Council member Nagel stated that the Firehall weeds need to be addressed and to call MDU regarding a safety issue regarding the street light that is out by the Grace Bible Church. It was also discussed to have Larry Madsen check into shade trees for the City Park as there are several dead trees that need to be replaced.
Moved by Larson, seconded by Everson, motion carried to adjourn at 9:50PM.
WITNESS:
Bill Wuttke, Mayor
ATTEST:
Sharleen Eliason, Finance Officer
Published once at the total approximate cost of $150.32
-071714

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