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Unapproved Minutes Gettysburg, South Dakota

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Unapproved Minutes Gettysburg, South Dakota April 2, 2012 Pursuant to the due call and notice thereof, the City Council met in regular session on April 2, 2012 at 7:00 PM. Those present Mayor Bill Wuttke, Council members Ron Larson, Fran VanBockel, Josh Bausch, Peggy Lehman, Pat Everson and Dawn Nagel. Also present were Russell Anderson, Maint. Supervisor, Sharleen Eliason, Finance Officer, Police Chief Gayle Kludt and Bryan Haberer. After the pledge of allegiance was recited, moved by Lehman seconded by Bausch, motion carried to approve the minutes from March 5,2012 with the correction of Council Member Peggy Lehman was present at the March meeting. Moved by Everson seconded by Lehman, motioned carried to pay voucher bills and the following bills to be paid later in April: A&B Business, supplies, $289.00; AFLAC, employee ins, $482.24; Communication Center, labor on Police equipment, $760.00; Dakota Supply, supplies, $2,801.76; First National Bank, sewer loan, $8,930.13; Goldsmith & Heck, proff fees, $1,638.58; Holzwarth Sales Inc., supplies, $386.00 and Potter County News, publications, $373.57 for a total of $15,661.28. VOUCHERS PAYABLE Payroll Expense by Department: Total Payroll Expense by Department Mayor & Council, March Payroll, $0.00; Finance Office, March Payroll, 3,732.48; Police, March Payroll, 6,135.64; Streets, March Payroll, 4,136.56; Snow Removal, March Payroll, 1,039.09; Garbage, March Payroll, 50.79; Airport, March Payroll, 0.00; Swimming Pool, March Payroll, 1,130.43; Parks, March Payroll, 185.76; Water, March Payroll, 2,167.58; Sewer, March Payroll, 2,892.85; Ambulance, March Payroll, 1,338.72; West Nile, March Payroll, 0.00; Auditorium, March Payroll, 0.00. Total Payroll Expense by Department $19,086.90 NET PAYROLL $16,892.46 A&B BUSINESS, INC, SUPPLIES, $66.31; ANDERSON, RUSSELL, SUPPLIES, 133.95; AVERA QUEEN OF PEACE, EMPLOYEE TESTING, 114.90; BANK OF THE WEST, WITHHOLDING TAXES, 2,544.19; BANK OF THE WEST, WITHHOLDING TAXES, 2,699.87; BAUSCH, JOSH, SUPPLIES, 325.36; BEST WESTERN RAMKOTA, MOTEL-ANDERSON, 149.98; BLIESE MACHINE SHOP, SUPPLIES, 716.57; BURGHARDT RADIO REPAIR INC, SUPPLIES-AIRPORT, 964.90; CENEX FLEET, FUEL-AMBULANCE , 41.86; CITY OF GETTYSBURG, PETTY CASH, 47.74; DAKOTA BACKUP, BACKUPS, 57.51; DAKOTACARE, INSURANCE, 4,814.62; DEANS REPAIR, LABOR, 48.00; ECONOMIC DEVELOPMENT, 1ST QUARTERLY PAYMENT, 7,000.00; ELIASON, SHARLEEN, SUPPLIES, 124.44; FISCHER, DJ, AIRPORT WORKSHOP, 266.75; GETTYSBURG INN & SUITES, NEHLS-POLICE, 46.50; GETTYSBURG DEVELOPMENT CO, TRIPLE B TAX, 961.22; GOLDSMITH & HECK, AIRPORT ENGINEERING, 15,180.00; HANSEN PLUMBING, F OFFICE SERVICE CALL, 48.00; HEARTLAND WASTE, GARBAGE, 5,001.88; JOHN DEERE FINANCIAL, SUPPLIES, 156.00; LEHMAN, PEGGY, POOL SUPPLIES, 523.80; MARCO INC, COPIER MAINT, 108.20; MELISSA BROWN, SUPPLIES, 100.00; MID DAKOTA WATER, WATER, 12,380.61; MIDWAY PARTS, PARTS, 278.61; MIKES REPAIR, SUPPLIES, 779.83; MN WIRELESS, WIRELESS, 69.00; MONTANA DAKOTA UTILITIES, LIGHTS, 4,525.23; NEW CREATIONS, SUPPLIES, 281.48; NORTHERN PLAINS COOP, FUEL, 3,057.37; NORTHWEST PIPE FITTINGS, SUPPLIES, 1,440.75; OAHE AREA YOUTH CENTER, SUMMER REC, 5,500.00; POTTER COUNTY NEWS, PUBLICATIONS, 56.87; SCHLACHTER LUMBER, SUPPLIES, 38.49; SD DEPT OF REVENUE, WATER CKS, 26.00; SD DEPT OF REVENUE, SALES TAX, 385.35; SD FEDERAL PROPERTY AGENCY, COMPRESSOR, 6,000.00; SD MUNICIPAL LEAGUE, DISTRICT 7, 68.00; SD ONE CALL, WATER LOCATES, 5.55; SERVALL, OFFICE RUGS, 56.68; SD RETIREMENT, RETIREMENT, 2,901.30; SOPERS INC, SUPPLIES, 25.10; USDA RURAL DEVELOPMENT, PAYMENT, 567.00; US POSTMASTER, STAMPS, 360.00; US POSTMASTER, WATER BILLS, 192.64; VENTURE COMMUNICATIONS, PHONES, 560.67; VERIZON WIRELESS, CELL PHONES, 255.70; VILAS, SUPPLIES, 46.70 TOTAL CHECKS $98,993.94 Gayle Kludt, Chief of Police discussed the new fireworks Ordinance and gave the Council a copy for their review and will present it at the next council meeting. Police received a complaint regarding truck traffic with safety issues for children. A proposed truck route was discussed. Moved by VanBockel, seconded by Nagel, motion carried to table this until it can be discussed with the local elevator managers. Moved by Everson, VanBockel seconded, motion carried to permit Chief Kludt to attend the Police Chief¹s conference in Deadwood. Chief Kludt would like extenders and smaller portable radio in each vehicle and Communication Center quoted a price of $3,599.60. Moved by VanBockel, Everson seconded, motion carried to approve this purchase. Vet Clinic will be held in July. Code enforcement was discussed. Russell Anderson, Maintenance Supervisor presented the Council a quote of a John Deere 410 Backhoe for a lease program of $15,479.35 per year. Moved by Everson, seconded by Lehman, motion carried to approve this lease. Council member VanBockel had an allergic reaction (new carpet or the glue they used) and had to leave at 7:30PM, but called back on speaker phone. The Finance Officer will call carpet manufacturer for their recommendations. Surplus had a rotary compressor. Moved by Lehman, Bausch seconded motion carried to approve this purchase for $6,000.00. The City is considering having 10 blocks paved and 28 blocks of chip and seal this year. The following quotes for the asphalt paving: Morris $144,500.00 Jensen Rock and Sand $141,600.00 Moved by Everson, Lehman seconded, motion carried to approve low quote of Jensen¹s. There is a water conference in Rapid on April 18 and 19th. Moved by Lehman, Nagel seconded, motion carried to have Russell Anderson attend. Moved by VanBockel, Nagel seconded, motion carried to declare Clean up week May 4th thru May 12, 2012 and to contact Ed DeKnikker when he would be available to open the rubble site. Potter County Soil Conservation is donating 75 trees to the City of Gettysburg in honor of the Soil Conservations 75th celebration. The City will put the trees in the Civil War area and then transplant them to the City park when they are larger. Moving permit ordinance #2012-4-7 along with new forms for the moving permit was presented to the Council for the first reading. Moved by Everson, Bausch seconded, motion carried to approve this first reading. Council member Nagel did an outstanding job creating the forms and we appreciate all of her hard work. Load limits on streets was discussed but it was determined that it would be hard to put limits in place and enforce them. Fuel bids were presented to the Council: Northern Plains bid: Super Unleaded, $3.78; No Lead, $3.87; FM #2, $3.63 and #1, $3.66 North Central Farmers: Unleaded, $3.775; Ethanol, $3.726 and Ruby Field Master $3.73 Moved by Nagel, seconded by Lehman, motion carried to split the fuel bid with North Central for the gas and Northern Plains for the diesel bid. The following building permits were presented to the Council for their approval: Corey & Karen Brown, addition to home, driveway, Lots 1 & 2 Block 67 Platts addition Russell Anderson, addition and fence, Lot 24 Crandalls addition Seth Warner, wood shed, Lot 5 & 6 Block 7 Schlachters addn Firehouse Diner In, addition, lots 7-12 Block 13 Original Town co addn Richard Penrod, new foundation, Lots 1 & 2 Block 79 Western Town Co Moved by VanBockel, Bausch seconded, motion carried to approve the permits. Demolition permit from Corey and Karen Brown for garage and driveway for Lots 1 & 2. Lots 1 & 2 Block 67 Platts Addition was presented to the Council for their approval. Moved by Lehman, VanBockel seconded, motion carried to approve permit. Moving permit from Richard Penrod for moving a house and putting it on the same lot under a new foundation at Lots 1 & 2 Block 79 Western Town Lot Co Addition was presented to the council. Moved by Lehman, Everson seconded motion carried to approve this permit. Moved by Lehman, seconded by Everson, motion carried to have the ATT contract stay the same and the lease to be paid monthly instead of the onetime payout. A quote from Building Sprinkler Inc. from Sioux Falls in the amount of $23,980.00 was presented to the Council to install a sprinkler system in the auditorium basement. The council agreed that the project does need to be done and to supplement the budget Ordinance 2012-4-8 was presented for the first reading to supplement the general budget for auditorium repairs of $75,000.00, which includes sprinkler system, fire alarm system and remodel fire exit then the basement can be utilized. Moved by Bausch, seconded by Lehman, motion carried to approve the first reading. Airport supplement Ordinance #2012-3-4 to the budget was presented for the second reading .Moved by Lehman, Nagel seconded and the following roll call vote was taken: Larson-yea, Lehman-yea, VanBockel-yea, Nagel-yea, Everson-yea and Bausch-yea motion carried. Moved by Everson, Lehman seconded , motion carried to approve the seal coat project at the airport. The city share will 2% of the total cost will be approximately $2,000.00. Chamber would like the approval of the council to use the city lot by the library for vendors for the May 5th City wide rummage sale. Moved by VanBockel, seconded by Bausch, motion carried for approval. We need 2 volunteers from the Council to be on the Board of Equalization meeting for April 10. Council members Larson and Bausch volunteered. Ordinance # 2012-3-5 was presented to the Council for the second reading. Moved by Lehman, Nagel seconded, motion carried with the following roll call vote: Bausch-yea, Everson-yea, Nagel-yea, Van Bockel-yea, Lehman-yea and Larson-yea, motion carried. Ordinance # 2012-3-6 to supplement the budget to pay off the SRF sewer loan in the amount of $148,000.00 was presented for the second reading. Moved by Larson, seconded by Everson, with the following roll call vote: Larson-yea, Lehman-yea, VanBockel-yea, Nagel-yea, Everson-yea and Bausch-yea. Year ending reports from Oahe Youth Center was presented to the Council. Moved by Lehman, seconded by Larson, motion carried to accept the year ending reports. There was some concerns regarding insurance coverage. Bausch will meet with Shawn Donovan and the OYC board regarding the coverage. Budget requests for 2013 were presented to the Council. Moved by VanBockel, seconded Bausch, motion carried to approve the purchase of a Canon IR2 2525 Copier at $ 4,150.00 with a trade in of $ 1,200.00 and a final cost of $2,950.00. Moved by Lehman, seconded by Bausch motion carried to adjourn into executive session at 9:15 PM due to personnel reasons according to SDCL 1-25-2, subsection 1 and reconvened at 9:50 PM. Moved by Bausch, Everson seconded motion carried (Lehman-abstained) to hire the following swimming pool personnel for 2012: Julie Schaunaman, Co-Manager at $11.25 per hr,; Blaine Schmidt head lifeguard at $10.00 per hour; Austin Haberer, Lifeguard at $8.75 per hr; Jerrid Schmidt, lifeguard at $8.50 per hr, Cassidy Soper, lifeguard, $8.50 per hr; Jessika Simon, lifeguard at $9.25 per hr and Jessika Wager, lifeguard at $8.75 per hr. The council would like to place an ad in the paper advertising for a co manager position. Correspondence included District 7 meeting in Hoven on April 11th also a workshop for the swimming pool in Pierre. Moved by VanBockel, Larson seconded motion carried to have Julie Schaunaman attend a swimming pool workshop in Pierre on April 17th. NECOG meeting May 10th. Round table: Council member Nagel said that we need to address the auditorium in the paper as to why the basement cannot be utilized at this time and that the City is trying to do the requirements so it can be used again in the near future. Council member Bausch stated he had complaints about vehicles in the alley by the Lutheran Church. Council member VanBockel again wanted to express thanks for the trees from the Soil Conservation. Mayor Wuttke stated that Corey Brown has given his termination notice as the Gettysburg Whitlock Bay Development Director to the Economic Board effective the end of April. Mayor Wuttke and Council member Bausch discussed the band shell. Some citizens were questioning why the City was asking for donations. The City did give a donation of $5,000.00 and the rest of the donations should go through the Chamber and car club. Moved by Lehman seconded by Nagel, motion carried to adjourn at 10:02 PM. WITNESS: Bill Wuttke, Mayor ATTEST: Sharleen Eliason, Finance Officer Published once at the total approximate cost of $128.37 -041212

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