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City Council held regular meeting June 4

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Unapproved Minutes
Gettysburg, South Dakota
June 4, 2012
Pursuant to the due call and notice thereof, the City Council met in regular session on June 4, 2012 at 7:00 PM. Those present Mayor Bill Wuttke, Council members Ron Larson, Fran VanBockel, Josh Bausch, Pat Everson, Dawn Nagel and Peggy Lehman. Also present was Russell Anderson Maint. Supervisor, Sharleen Eliason, Finance Officer, and Police Chief Gayle Kludt.
Moved by Bausch, seconded by Nagel, motion carried to approve the minutes from May 7th and May 21st, 2012.
Moved by Everson seconded by Lehman, motioned carried to pay voucher bills and the following bills to be paid later: Gas N’ Goodies, $104.43; Hawkins, $68.37; KOLY, $24.00; Michael Todd, $767.74; Potter County News, $383.21; Red River Grain, $304.27; Schatz Electric, $2,331.47; Schlachters, $368.04; True Value, $856.72; Mark Schmidt, $385.40; Judy Simon, $250.00; SD Dept. of Revenue, $900.00, and City of Gettysburg, $15.40 for a total of $6,750.05
VOUCHERS PAYABLE
Payroll Expense by Department:
Total Payroll Expense by Department
Mayor & Council, May Payroll, $00.00; Finance Office, May Payroll, 3,776.76; Police, May Payroll, 6,135.64; Streets, May Payroll, 5,936.13; Snow Removal, May Payroll, 00.00; Garbage, May Payroll, 975.31; Airport, May Payroll, 589.66;
Swimming Pool, May Payroll, 1,552.85; Parks, May Payroll, 1,457.11; Water, May Payroll, 2,298.57; Sewer, May Payroll, 1098.01; Ambulance, May Payroll, 154.98; West Nile, May Payroll, 123.84; Auditorium, May Payroll, 00.00.
Total Payroll Expense
by Department                   $24,098.86
NET PAYROLL                  $18,010.23
AFLAC, EMPLOYEE DED, $482.24; AFLAC, EMPLOYEE DED-JUNE, 482.24; AVERA ST. LUKES, CPR CARDS, 70.00; ADOLPH KIEFER, POOL SUPPLIES, 469.39; AMERICAN RED CROSS, POOL, 350.00; ANDERSON, RUSSELL, POOL SUPPLIES, 158.30; AUNTIE KAKES BAKERY, POLICE SUPPLIES, 16.20; AXSOM, TERRY, WATER DEP REFUND, 100.00;
BANK OF THE WEST, WITHHOLDING TAXES, 2,691.30; BANK OF THE WEST, WITHHOLDING TAXES, 2,785.40; BAUSCH ELECTRIC, SUPPLIES, 79.05; BEN VAN JAARSVELD, WATER DEP REFUND, 100.00; BLIESE MACHINE SHOP, SUPPLIES, 55.60; BRIAN DOHERTY, WATER DEP REFUND, 90.65;
BRYAN ROCK PRODUCTS, AGGRATE FOR PARK, 3,223.88; BUTLER MACHINERY CO, SUPPLIES, 325.20; CENEX FLEET, FUEL-AMBULANCE, 321.43; CAM WAL ELECTRIC, WELCOME SIGN, 11.00; MIKE CLARK, WATER DEP REFUND, 50.00; COMMUNICATIONS CENTER, POLICE, 3,795.68; DAKOTACARE, INSURANCE, 4,814.62;
DAKOTA BACKUP, COMPUTER BACKUP, 58.41; DAKOTA BACKUP, COMPUTER BACKUP APRIL, 59.13; DAKOTA RANCH & SUPPLY, SUPPLIES, 1,509.17; DAKOTA SUNSET MUSEUM, DONATION, 12,000.00; DAKTRONICS, SCOREBOARD PARK, 2,845.00; DANE LEMLER, WATER DEP REFUND, 93.95; GAS N GOODIES, POLICE CAR WASHES, 49.00;
GETTYSBURG DEVELOPMENT CO, TRIPLE B TAX, 1,686.23; GOLDSMITH & HECK, AIRPORT ENGINEERING, 8,538.03; HANSEN PLUMBING, SUPPLIES, 300.40; HAWKINS, POOL SUPPLIES, 3,713.88; HEARTLAND WASTE MGMT, GARBAGE SERVICE, 5,187.92; IN  STITCHES, SUPPLIES, 405.68; JOHN DEERE FINANCIAL, SUPPLIES, 363.98;
JOYS GREENHOUSE, SUPPLIES, 45.99; KGFX, POLICE, 44.00; LEHMAN, PEGGY, SUPPLIES, 61.82; LOGAN ELECTRIC, SUPPLIES, 30.10; MANDY LEWIS, WATER DEPOSIT, 100.00; MID DAKOTA WATER, WATER, 13,048.09; MIDWAY PARTS, PARTS, 234.14; MN WIRELESS, AIRPORT & FIREHALL , 69.00; MONTANA DAKOTA UTILITIES, LIGHTS, 3,778.78;
MUELLER SYSTEMS, SOFTWARE WATER, 500.00; NATHANAEL WILLIAMS, WATER DEP, 65.00; NATHAN BLEGEN, MILEAGE -SCOREBOARD, 222.00; NEW CREATIONS, SUPPLIES, 200.30; NORTH CENTRAL ELEVATOR, GAS, 1,955.21; NORTHERN PLAINS COOP, FUEL, 2,551.77; NORTHWEST PIPE FITTINGS, CLAMPS, 143.89;
NORTHWEST PIPE FITTINGS, SUPPLIES, 630.08; PEPSIAMERICAS, POOL SUPPLIES, 311.31; POTTER COUNTY NEWS, PUBLICATIONS, 253.14; PRAXAIR, SUPPLIES AMBULANCE, 187.39; PRAXAIR, SUPPLIES, 68.30; RED RIVER GRAIN, SUPPLIES, 194.40; RUNNINGS FARM  & FLEET, AIRPORT SUPPLIES, 329.99; SCHATZ ELECTRIC, PARK, 1620.63;
SCHLACHTER  LUMBER, SUPPLIES, 44.34; SD DEPT OF REVENUE, WATER CKS & WATER FEE, 626.00; SD DEPT OF REVENUE, SALES TAX, 385.12; SD DEPT OF REVENUE, MALT BEV LICENSES, 900.00; SD ONE CALL, WATER LOCATES, 17.76; SERVALL, OFFICE RUGS, 106.86;
STANLEY, DERICK, WATER DEP REFUND, 100.00; SD RETIREMENT, RETIREMENT, 2,971.24; USDA RURAL DEVELOPMENT, PAYMENT, 567.00; US POSTMASTER, WATER BILLS, 197.44; VENTURE COMMUNICATIONS, PHONES, 549.45;
VERIZON WIRELESS, CELL PHONES, 255.42; VILAS, SUPPLIES, 190.67; WAGER, DUSTY, WATER DEP REFUND, 100.00;  WESTERN COMMUNICATIONS, AMBULANCE SUPPLIES, 474.00; WESTPHAL, RAELYNE, WATER DEP REFUND, 65.00; ZWEBER, JOSH, WATER DEP REFUND, 100.00.
TOTAL CHECKS            $109,588.82
Notice is hereby given that the Common Council in and for the City of Gettysburg, South Dakota, on the 4th of June 2012 met in regular session to consider the following renewal applications for malt beverages licenses to operate within the City of Gettysburg for the 2012 -2013 licensing period, which have been presented to the City Council and filed in the City Finance Office:
The Burg’s Gas, 800 E. Hwy 212, Gettysburg, SD, Retailer (On-Off Sale)
Liberty Lanes, 107 N. Exene, Gettysburg, SD, Retailer (On & Off-sale)
J & B Quick Stop, 410 W. Garfield, Gettysburg, SD, Retailer (On & Off-sale)
Gas N’ Goodies, 106 E. Garfield, Gettysburg, SD, Retailer (On & Off-sale)
Vilas, 105 E. Commercial, Gettysburg, SD, Retailer (Off-sale)
Firehouse Diner, 711 W. Garfield, Gettysburg, SD, Retailer (On & Off Sale)
Moved by Lehman, seconded by Larson, motion carried to approve these licenses.
Gettysburg Fireman sent an application for a one day special permit for malt beverage for the car show being held on June 30, 2012 at the City Park. Moved by Everson, seconded by Nagel to approve the special permit.
Chief of Police Gayle Kludt gave the Council her termination letter effective June 15th, 2012. Gayle has accepted the position of Executive director of Economic Development. The Council thanked Gayle for her dedication and service to the City. Gayle stated that she will be available to teach the Dare Program. Gayle would be willing to help with animal control and be available to cover Police hours if needed as her police certification is still valid for two years. Motioned by Everson, seconded by Bausch, motion carried to accept the resignation. The position was advertised and interviews will be scheduled and a special meeting will be held in June. Council member Bausch and Wuttke will be meeting with the County Commissioners on Thursday morning to discuss the truck route. Vet Clinic will be held July 19th at the Potter County Fairgrounds. Code enforcement was discussed.
Russell stated that the surplus auction brought in approximately $44,000.00. Russell has been checking into prices for repairing the streets. To chip and seal it costs approximately $2,500.00 per block and you have to maintain it every other year. To pave a street it costs approximately $12,000.00 per block but you have less maintenance upkeep. Council member Nagel inquired when the other streets were paved and Anderson replied back in the 1970’s and 1990’s. Anderson would like the council to review maps that he will be giving them showing the streets that need attention now and it will be discussed at a special meeting in conjunction with the selection of our Police Chief. Tentative meeting date June 18th.  The City is applying for a grant for eleven blocks by the School for next year.
There being only one fuel bid moved by Lehman, Nagel seconded, motion carried to accept the fuel bid from Northern Plains Coop for the following: Super Unleaded, $3.42; No Lead, $3.47; FM#2, $3.25 and #1, $3.33.
The following building permits were presented to the Council for their approval:
Schutterle Trust,  fence, West 100” of Lots 1, 2 & 3 all Lots 4 & 5 Block 4 Hurley’s
Eugene Nagel, Patio or deck, Lots 10, 11, 12 Block 7 Western Addition
Moved by Everson, seconded by Nagel, motion carried to approve the permits.
A letter from Schutterle was read by the Council members concerning deer problems. Chief of Police Kludt will check with Game Fish and Parks concerning this.
Mike Goebels building permit for a fence at Lot 3 R&D Addition was approved by the building permit committee. Moved by Lehman, seconded by Bausch, motion carried to approve this permit.
Moving permit from Vaughn Larson was presented to the council for their approval. Moving garage (by J&B’s) to Lots 1 and 4 west 40 ft vacated Prospect Avenue Block 2 Fairview Addition. Moved by Bausch, seconded by Nagel, motion carried.
The following demolition permit was presented to the Council for their review:
Ronald V. Larson, house and garage, Lots 20, 21, Block 9 Original Town Lot
Moved by Everson, Nagel seconded, motion carried to approve. (Larson-abstained).
VanBockel entered the meeting at 7:45 PM.
Swimming pool fees for the Red Cross affiliation for swimming lessons have increased from $158.00 per year to $350.00 per year. Swimming pool lessons were previously $10.00 and there have been no increases for a number of years. Moved by Lehman, Nagel seconded motion carried to increase fees to $15.00 for swimming lessons per session.
Jerrid Schmidt and Jessika Simon have completed their WSI in Aberdeen. They tried to take the schooling in Pierre but the classes were cancelled twice. In lieu of scheduling conflicts it was determined to pay the schooling and motel this year due to conflicts with the Pierre scheduling. Moved by Everson, seconded by Lehman, motion carried to pay an increase of fifty cents per hour to Jerrid Schmidt and Jessika Simon effective June 1, 2012. Council member Nagel asked for a different refrigerator for the pool, Russell check into it.
There have been complaints that some trees need to be trimmed in the alleys. MDU’s contracted tree trimmer is in town now and he came to the Finance Office to inquired if the City wanted to hire him to do some trimming. Moved by Bausch, seconded by Nagel, motion carried to have Russell Anderson check with Frost first to see if he is available to trim trees for maintenance and utility service for these alleys or if  the Maint. could do the work then Russell should schedule this.
Ambulance write offs were presented to the Council in the amount of $376.43 due to VA. Discussion regarding a Utah Medicaid recipient. Moved by Lehman, seconded by VanBockel motion carried to write off $429.72 from a Utah claim so total write offs is $806.15.
Every summer we use water for Loitwood Park for watering the flowers. Moved by Lehman, seconded by Bausch, motion carried to give New Creations credit for 2 months water and water consumed for 2 months (not sewer and approximately $41.00).
Ordinance 2012-5-11 was presented for the second reading to supplement the budget to transfer from reserved streets to general operating cash. Moved by Bausch, seconded by Larson motion carried to approve. Roll Call vote taken: Everson-yea, Bausch-yea, Lehman-yea, VanBockel-yea, Nagel-yea and Larson-yea motion carried.
Airport supplement budget Ordinance 2012-5-12 was presented for the second reading Moved by Lehman, seconded by Bausch, motion carried to approve. With the following roll call vote: Larson-yea, Nagel-yea, VanBockel-yea, Lehman-yea, Bausch-yea and Everson-yea motion carried.
Ordinance 2012-5-13 to supplement the Museum Roof was presented for the second reading. Moved by VanBockel, Nagel seconded with the following roll call vote: Everson-yea, Bausch-yea, Lehman-yea, VanBockel-yea, Nagel-yea and Larson-yea motion carried.
Finance Officer Eliason reminded everyone to turn their budget requests in to her by the middle of June.
Discussion regarding having a police contract, Michael Larson will be contacted.
Economic Development audited Financial Statements were given to the City to place on file for the years ended December 31, 2011 and 2010.
Gettysburg Fire Department year end financials for Dec 2011 was given to the Council.
South Dakota Department of Agriculture inspected the trees in the park. They suggested that we spray the cedar trees with carbaryl or permethrin in early June for cedar back beetles. There were a couple of trees that the maint. department cut down and they did an application of spray.
Correspondence included the Spirt of SD award. This will be discussed again later
Moved by Bausch, Lehman seconded motion carried to adjourn into executive session at 8:15pm to discuss personnel according to SDCL subsection 1-25-2.
Council reconvened at 8:45PM
Finance officer Eliason was instructed to set up police chief interviews for the near future and then a special meeting will be held to hire a new Police Chief.
In round table it was mentioned that the sign at Loitwood Park needs to be resealed. At the park the Frisbee golf cage (south by the swimming pool) needs to be moved. two more signs by the little ball field are needed and it will be requested from the County.
Moved by Bausch, seconded by Nagel, motion carried to adjourn at 8:52PM.
WITNESS:
Bill Wuttke, Mayor
ATTEST:
Sharleen Eliason, Finance Officer
Published at the approximate cost of $135.41
-062112

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