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2012-2013 Board of Education was called to order by Superintendant Hagedorn July 16

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July 16, 2012
The Gettysburg Board of Education held their regular meeting on the above date in the Elementary Library.  Present were the following:  Kay Schmidt, Tom Fairbanks, Kevin Geditz, Rose Schatz, Ryan Lake, Paul Kellogg and Kimberly Schweiss.  Absent:  Matt Cronin.  Also present were Tim Hagedorn, Wendy Smith, Barb Everson, Katie Larson, Sally Simon, Jenna Schweiss, Doug Johnson, Karen Brown, Shirley Permann and Vern Smith.
The meeting opened at 7:00 PM with a Pledge of Allegiance.
The first item of business was a public hearing on the Proposed Budget for the 2012-2013 school year.  The board reviewed and discussed the proposed budget.
President Schmidt called the meeting to order at 7:30 PM.
Motion by Schatz, second by Kellogg to approve the agenda with the following changes:  Change item 12 wording to supplement 2012 SPED budget and approve driver’s ed fund supplement.  All present voted aye.
Motion by Lake, second by Schatz to approve the following consent agenda:  approve the minutes of the regular board meeting of June 11, 2012; approve the financial reports; approve the 6/30/12 claims; and declare surplus and obsolete the items due to being outdated and to be disposed of properly.  All present voted aye.  Motion carried.  The list of obsolete items is on file in the business office.
JUNE 30, 2012 CLAIMS PRESENTED FOR PAYMENT
GENERAL FUND
MDU, $12.00, BUS GARAGE ELECTRICITY; VENTURE COMMUNICATIONS, 205.95, COMMUNICATIONS; WRIGHT EXPRESS, 9.00, GAS CARD FEE; A&B BUSINESS, INC., 77.99, FISCAL/FAX TONER; ACKERMAN, JORDAN, 300.00, SUPERVISE OPEN GYM 11-12; ALL-AROUND GRAPHIX, 44.00, ATHLETIC AWARDS;
APEX TECHNOLOGIES SOLUTIONS GROUP, 813.56, COMPUTER BAGS; AVERA QUEEN OF PEACE HEALTH, 179.80, BUS DRIVER-RANDOM TESTING; BSN SPORTS/SPORT SUPPLY GROUP, 218.50, VOLLEYBALLS; CENTAR INDUSTRIES, INC., 351.75, STUDENT LOCKER LOCKS;
CENTURY BUSINESS PRODUCTS INC, 30.15, HS/ELEM COPIES; COMMUNITY CARE CLINIC, 79.00, MEDICAL SVCS FOR STUDENT; DAKOTA FARM & RANCH SUPPLY, 74.34, HS/CUST SUPPLIES; DAYS INN, 91.00, LODGING/SMARTBOARD TRAINING; ELAN FINANCIAL SERVICES, 966.00, STATE TRACK LODGING;
G’BURG SCHOOL/DISTRICT REFUND, 1,132.71, EUREKA HIGH SCHOOL, 20.00, JH TRACK ENTRY FEE, DAKOTA FARM & RANCH SUPPLY, (15.23), CUST SUPPLIES LESS OVERPMT, TRUE VALUE, 44.47, CUST SUPPLIES, SDACTE, 399.00, CONFERENCE REGISTRATION,
JEFF ADEL, 30.00, TRACK ANNOUNCER, NANCY SMITH, 20.00, TRACK COMPUTER OPERATOR, JESSICA LARSON, 35.00, TRACK START CLERK, RENEE KIRBY, 20.00, TRACK COMPUTER OPERATOR, JAN QUIETT, 20.00, TRACK COMPUTER OPERATOR, JANET CRONIN, 15.00, TRACK TIMER/OPERATOR,
ELLEN LOGAN, 15.00, TRACK TIMER/OPERATOR, KAY SCHMIDT, 15.00, TRACK FINISH CLERK, JAMIE CRONIN, 181.47, TRAVEL COMMON CORE TRAINING, SARA WUTTKE, 333.00, TRAVEL COMMON CORE TRAINING;
GETTYSBURG COLLISION CENTER, 394.65, REPLACE WINDSHIELD GLASS; GETTYSBURG ROTARY CLUB, 55.00, DUES FOR JAN-JUNE; GOEBEL, KIM, 525.10, TRAVEL/NAT’L COUNSELING CONF; HEARTLAND WASTE MANAGEMENT INC, 240.00, JUNE GARBAGE SERVICE; HM RECEIVABLES CO LLC, HOUGHTON, 6,596.26, 3-6 READING MATERIALS;
JAGER, MIKE, 2,158.12, SVC-RPR SCHOOL VEHICLES; JOHN DEERE FINANCIAL, 112.00, MOUNT TIRES ON MINIBUSES; KELLY PRINTING, 154.80, FISCAL/PRINTER TONER; LESSITER PUBLICATIONS, 120.55, GBB/BBB SUPPLIES; M-F ATHLETIC COMPANY INC, 1,994.05, TRACK SUPPLIES; MID-AMERICAN RESEARCH CHEM COR, 676.95, CUSTODIAL SUPPLIES;
NEW CREATIONS, 14.50, PAPER; PEARSON EDUCATION, 3,718.51, K-2 READING MATERIALS; PETTY CASH, 114.45, POSTAGE; POTTER COUNTY NEWS, 267.19, FISCAL PRINTING/SUPPLIES; SANFORD HEALTH PLAN, 51.00, HEALTH INS ADMIN FEE; SCHATZ ELECTRIC INC, 34.36, BELL WIRE RPR; SCHATZ, MARK, 300.00, SUPERVISE WEIGHT ROOM;
SCHLACHTER LUMBER, 722.38, CUST SUPPLIES; SENECA DATA DISTRIBUTORS, INC., 9,848.00, PARTIAL PMT LAPTOP COMPUTERS; SERVALL UNIFORM/LINEN COMPANY, 62.85, JUNE SERVICES; SMITH, CRAIG E., 75.00, LEGAL FEES; THE BURG’S GAS & ETC., INC., 275.23, SCHOOL VEHICLE GAS;
THE LODGE AT DEADWOOD, 283.94, ADMIN LEADERSHIP CONF; TRAINING ROOM INC, 1,611.13, AD SUPPLIES; TRUE VALUE HARDWARE, 411.52, CUSTODIAL SUPPLIES; VILAS PHARMACY, 85.56, HS/LIB/TRACK/GUID SUPPLIES.
CAPITAL OUTLAY FUND
MDU, $1,998.23, NATURAL GAS/ELECTRICITY; CITY OF GETTYSBURG, 260.90, WATER; ELAN FINANCIAL SERVICES, 171.72, SCHOOL VEHICLE FUEL; HM RECEIVABLES CO LLC, HOUGHTON, 7,445.30, TEXTBOOKS ELEM; PEARSON EDUCATION, 10,005.97, TEXTBOOKS ELEM; PUSH-PEDAL-PULL, 565.00, DUMBBELLS; SENECA DATA DISTRIBUTORS, INC., 14,000.00, PARTIAL PMT LAPTOPS; THE BURG’S GAS & ETC., INC., 738.69, SCHOOL VEHICLE GAS.
SPECIAL EDUCATION FUND
VENTURE COMMUNICATIONS, $2.60, COMMUNICATIONS; GETTYSBURG MEDICAL CENTER, 892.50, PT/OT SERVICES; MEDICAL SERVICES RIC, 163.00, PROF SERVICES; NORTHEASTERN MENTAL HEALTH CEN, 249.00, PSYCH SERVICES; NORTHERN PLAINS PSYCHOLOGICAL, 83.00, PSYCH SERVICES; VILAS PHARMACY, 2.97, SPED SUPPLIES.
CAPITAL PROJECTS FUND/QSCB
HOLZWARTH SALES & SERVICE, $568.62, SHOT/DISCUS AREA MATERIALS.
PAYROLL
GENERAL FUND, $99,749.72, SALARIES/INS/RETIREMENT; SPED FUND, 15,248.31, SALARIES/INS/RETIREMENT; FOOD SERVICE, 3,486.56, SALARIES/INS/RETIREMENT.
Last month the preschool board had sent a letter asking the school board if they would consider incorporating the preschool into the school district.  After reviewing the preschool’s information, a discussion was held and there was no action taken for the 2012-2013 school year.
Motion by Kellogg, second by Lake to approve transferring the interest in the amount of $51.98 from the Trust and Agency fund to the General Fund.  All present voted aye.  Motion carried.
Motion by Fairbanks, second by Geditz to approve the following contracts:  Kathrine Heffernan, HS Science and Elementary Computers, $31,500.00, Molly McRoberts, Journalism, $2,800.00, and JoLinda Brown, Summer School, $1,537.20.  All present voted aye.  Motion carried.
Motion by Lake, second by Schatz to supplement the 2011-12 SPED budget by $27,000.00 and to approve the transfer from the General Fund to the Driver’s Ed fund in the amount of $326.48.  All present voted aye.  Motion carried.
SPED budget supplement
Means of Finance
Taxes Receivable 22-     $27,000.00
Expenditures
22-2143-319     $14,530.00
22-2171-319     $12,470.00
The Board and Administration thanked out-going board member Rose Schatz for her years of service.
Motion by Geditz, second by Kellogg to adjourn as the 2011-2012 Board of Education.  All present voted aye.  Motion carried.
The meeting was adjourned at 7:50 PM.
The 2012-2013 Board of Education was called order at 7:58 PM by Superintendant Tim Hagedorn.  The first item of business was giving the oath of office to new board members Tom Fairbanks and Kimberly Schweiss.
Superintendent Hagedorn then called for nominations for school board president.  Kevin Geditz nominated Kay Schmidt.  Paul Kellogg moved nominations cease.  All present voted aye.  Motion carried.
Superintendent Hagedorn then called for nominations for school board vice-president.  Tom Fairbanks nominated Matt Cronin.  Kevin Geditz moved nominations cease. All present voted aye.  Motion carried.
Motion by Schweiss, second by Kellogg to approve the agenda.  All present voted aye.  Motion carried.
Motion by Lake, second by Geditz to approve the following Consent Agenda for the 2012-2013 school year.  All present voted aye.  Motion carried.
a. July 16 2012 Claims Presented for Payment
GENERAL FUND
ASSOCIATED SCHOOL BOARDS OF SD, $814.66  DUES; BW INSURANCE AGENCY INC., 8,879.00, PROPERTY/LIAB/D&O/FSCL INS; DAKOTA TRUCK UNDERWRITERS, 15,628.67, W/C INSURANCE; DEMCO, 915.90, LIB/HS/ELEM SUBSCRIPTIONS; ELITE BUSINESS SYSTEMS INC., 172.45, COPIER/PRINTER SUPPLIES/COPIES;
FINNEY COMPANY BOOK DIVISION, 111.88, AG/SMALL GAS ENGINES BKS; GOPHER, 53.64, ELEM PE SUPPLIES; GROUP CAST, LLC, 585.00, SCHOOL REACH PROGRAM; HAMMOND & STEPHENS, 103.38, TEACHER PLANNERS/MAKE-UP BKS; HAUFF MID-AMERICA SPORTS, 1,881.15, FB JERSEYS/HELMETS/FB BALLS/BB;
J.W. PEPPER & SON INC, 100.00, VOCAL WKSHOP REGIS FEE; MARCO, INC., 90.66, FISCAL COPIES; MIKKELSEN, AMBER, 194.00, NAT’L FCCLA MEALS; NCS PEARSON, INC., 800.00, JH/HS WRITE TO LEARN SUBSC; OAHE AREA YOUTH CENTER, 1,500.00, CITY AUD RENT (JUL-SEP); ORIENTAL TRADING CO INC, 214.72, ART SUPPLIES;
RENAISSANCE LEARNING, INC, 2,038.30, ACCEL READER RENEWAL; SASD, 345.00, W SMITH ANNUAL MBRSHIP; SD LIBRARY ASSOCIATION, 180.00, LIB ANNUAL CONF REGIS FEE; SD LIBRARY NETWORK, 337.50, STATE LIBR MBSHIP;
SD TEACHER PLACEMENT CENTER, 420.00, ENROLLMENT FEE; SHI CORP, 350.40, SOFTWARE LICENSE FOR SERVER; SOFTWARE UNLIMITED, INC, 3,395.00, FISCAL SOFTWARE MAINT. FEE; WRIGHT EXPRESS FLEET SERVICES, 9.00, MONTHLY GAS CARD FEE.
CAPITAL OUTLAY FUND
BW INSURANCE AGENCY INC., $17,026.00, PROPERTY & LIAB INS; ELITE BUSINESS SYSTEMS INC., 240.58, SAVIN COPIER LEASE/PRINTER RT.
SPECIAL EDUCATION FUND
DAKOTA TRUCK UNDERWRITERS, $1,930.39, WORKERS COMP INSURANCE; GETTYSBURG MEDICAL CENTER, 507.50, PT SERVICES; HAWTHORNE EDUCATIONAL SERVICES, 88.50, SPED CLASSROOM MATERIAL.
FOOD SERVICE FUND
DAKOTA TRUCK UNDERWRITERS, $1,052.94, WORKERS COMP INSURANCE.
b. Appoint Business Manager Everson as Secretary to the Board.
c. Designated Official Depositories as Bank of the West and Great Western Bank
d. Name Potter County News as the official newspaper
e. Set 7:30 PM in the Elementary Library on the 2nd Monday of the month as the time and place for school board meetings.  The Board affirms their authority to reschedule a regular meeting or call a special meeting.
f. Set compensation for board members at $0.  Mileage will be paid to a board member attending meetings related to school business. Board members attending overnight meetings will be reimbursed for meals and lodging.
g. Adopt the Board Policy Manual
h. Appoint Mr. Hagedorn as Administrator for Lunch fund, Title/REAP Programs, FSA programs, 504 Administrator, and Attendance Officer.
i. Appoint Bill Lehman to sign FSA documents
j. Appoint Business Manager as administrator of Trust and Agency Fund
k. Authorize Business Manager to borrow among funds, if necessary for cash flow; also pay bills between board meetings, to obtain discounts, avoid penalties and pay athletic officials.  Also approve $5000.00 to be to be kept in the Imprest Fund in the Trust & Agency to pay bills between board meetings.
Motion by Geditz, second by Schweiss to set committees for the 2012-13 school year.  All present voted aye.  Motion carried.
Calendar Committee: Geditz and Lake
Negotiations: Schmidt, Fairbanks and Kellogg
Capital Outlay: Schmidt, Fairbanks, Cronin, along with Mr. Hagedorn and Custodian Don Frost.
Motion by Kellogg, second by Lake to publish the Personnel Salaries for the 2012-2013 school year.  All present voted aye.  Motion carried.
Administration:  Tim Hagedorn, $67,000.00; Wendy Smith, 52,118.00, Activity, 445.88; Barbara Everson, 37,957.89.
Certified Staff: Penelope Baus, 38,538.23; Jay Berglund, 30,619.84, Activity, 1,530.99, Concessions, 2,755.78; Cristina Bieber, 32,680.49; Bethany Blegen, 29,725.28, Activity, 2,229.39; Jamie Cronin, 35,846.58, Activity 5,197.76; Valerie Dahlquist, 29,975.28; Kim Goebel, 33,075.91, Activity 992.28;
Kathrine Heffernan, 31,500.00; April Hobert, 33,360.00, SPED Director 10,300.00; Justin Jensen, 29,725.28, Activity 2,526.64; Catherine Larson, 33,282.24, Activity 83.20; Jessica Larson, 29,925.28, Activity, 1,645.89; Kathryn Larson, 32,894.15; William Lehman, 34,883.92, Summer 12.288.65, Activity 1,744.20;
Mandy Lewis, 29,925.28; Amber Mikkelsen, 32,075.28, Activity, 2,245.27; Julie Poeppel, 36,259.67, Activity 2,719.48; Mary Quiett, 34,591.04; Christine Saltsman, 30,560.19, Activity 2,986.42; Cynthia Schmidt, 14,862.65; Keith Scott, 34,095.02, Summer 8,136.31, Activity 4,602.83;
Sally Simon, 32,025.58, Activity, 1,601.28; Vernon Smith, 32,841.62, Activity Director 6,836.81, Activity 6,075.70; Patricia Stoner, 36,016.86; Julie Williams, 38,140.40, Activity, 1,040.38; Sara Wuttke, 35,271.33.
Non-certified: Jace Everson, 7.75/hr; Cole Geditz, 7.25/hr; Tate Nafziger, 7.25/hr; Spencer Shaw, 7.25/hr; Hayden Simon, 7.75/hr; Jamie Ahlemeier, 8.35/hr; JoLinda Brown, 8.35/hr; Don Frost, 15.40/hr, 23.10/hr OT; Theresa Goebel, 9.85/hr; Duane Manharth, 11.85/hr, 17.77/hr OT; Marilyn Scott, 8.45/hr, route 9.73/hr, activity driver 10.15/hr;
Keith Scott, route 9.73/hr, activity driver 10.15 hr; Peggy Siebrasse, 8.45/hr; Nadine Simon 11.05/hr; Nancy Smith, 11.04/hr; Delores Wickersham, 9.20/hr; Marsha Wilson 8.80/hr; Molly McRoberts, 2,800.00/yr; Eric Stuwe, 2,080.77; Jessica Larson, 2,080.77.
Motion by Schweiss, second by Fairbanks to set the following prices:
Lunch: Adults $3.50, Elementary $2.50, JH/HS $3.00
Breakfast: Adults $1.75 Students $1.25
Athletic Events: Adults $5.00 Students $3.00
Football Parking: $25.00 per season, including play-off games
Activity Tickets: Adults $30.00, Grades 7-12 $20.00, Grades 1-6 $10.00, Over 65 free with Golden Battler Card
Substitute Teachers: $90.00 current certification, $70.00 lapsed certificate, $60.00 non-certified
All present voted aye.  Motion carried.
The State convention is in Sioux Falls August 8-10th.  Board members will let Barb know if they can attend.
Motion by Lake, second by Geditz to set mileage rates at 37 cents/mile with 20 cents/mile paid if a school vehicle is available and the employee chooses to drive their own vehicle.  All present voted aye.  Motion carried.
Letters were sent out for fuel bids.  Motion by Kellogg, second by Schweiss to purchase gas at Gas and Goodies at 3 cents per gallon off pump price and diesel at the Burg at 3 cents per gallon off pump price.  All present voted aye.  Motion carried.
Motion by Lake, second by Geditz that Schatz Electric will be the electrician for the school year.  All present voted aye.  Motion carried.
Motion by Fairbanks, second by Kellogg to approve the tablet, elementary and junior high/high school handbooks with the changes discussed.  All present voted aye.  Motion carried.
There was discussion regarding the co-op handbook.  Some changes with having a co-op will be fall and spring awards nights and alternating parents nights and working to combine the booster clubs.
Mr. Hagedorn reported that he is attending the new superintendent conference in Pierre this week.
Mrs. Wendy Smith reported that we hired Kathrine Heffernan as the high school science/elementary computer teacher and have a verbal acceptance for head boys basketball coach with assistant football.  The junior high/high school schedules are done and will be mailed out this week.
Motion by Schweiss, second by Lake to adjourn the meeting.  All present voted aye.  Motion carried.
The meeting was adjourned at 9:25 PM.
M. Kay Schmidt, Board President
Barbara Everson, Business Manager
Published once at the total approximate cost of $288.82
-072612

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