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County Commissioners held regular meeting Jan. 3

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POTTER COUNTY BOARD OF

COMMISSIONERS PROCEEDINGS

JANUARY 3, 2012

GETTYSBURG, SD

Auditor Doerr called the regular meeting to order at 8:00 A.M. in the Commissioners Room at the Courthouse.  Commissioners present: Williams, Arbach, Shellito and Worth. Absent Maroney.

Auditor Doerr asked for nominations for Chairman of the Board for the ensuing year.  Arbach nominated Williams.  Shellito moved seconded by Worth that nominations cease and a unanimous ballot be cast for Williams as Chairman for 2012. All voted aye.  Motion carried.

Nominations were then in order for Vice-Chairman.  Arbach nominated Maroney. Shellito moved seconded by Worth that nominations cease and a unanimous ballot be cast for Maroney as Vice-Chairman for 2012.  All voted aye.  Motion carried.

STATES ATTORNEY

Craig Smith met to discuss several legal issues of concern to the county.

MINUTES

Moved by Worth, seconded by Williams to approve the Dec. 6, and 27, 2011 minutes as read.  All voted aye.  Motion carried.

CLAIMS

Moved by Shellito, seconded by Arbach to approve the following claims and authorize the Auditor to issue warrants for the same.  All voted aye.  Motion carried.

A & B BUSINESS, INC. $3,835.63 COPIER CONTRACTS, AMAZON 960.02 SUPPLIES, ARBACH, WILLIAM 17.02 TRAVEL, ASPIRE, INC. 2,160.00 ALLOTMENT, B & R TRUCK REPAIR 2,237.27 REPAIRS/MAINT., B M S INC 413.00 REPAIRS/MAINT., BARGEN INCORPORATED 11,634.79 SUPPLIES, BROWNLEE CONST, INC 116,640.00 SUPPLIES,

BW INSURANCE AGENCY, INC. 24,615.00 INSURANCE, BW INSURANCE AGENCY, INC. 8,672.00 INSURANCE, BW INSURANCE AGENCY, INC. CALI 37,296.00 INSURANCE, CENTER POINT LARGE PRINT 77.88 SUPPLIES, CITY OF GETTYSBURG 84.05 WATER BILLS, CITY OF GETTYSBURG 16.85 UTILITIES,

DAKOTA SUPPLY 309.85 SUPPLIES, FINANCE OFFICER 6,000.00 AMBULANCE, HANSEN PLUMBING 3,135.00 SUPPLIES, HOVEN MEDIA, INC. 268.71 PUBLICATIONS, HOVEN SR. CITIZENS CENTER 3,000.00 ALLOTMENT, J & B QUICKSTOP 12.00 SUPPLIES, ARBACH INSURANCE 490.00 RENT & UTILITIES, JOHN DEERE FINANCIAL 1,056.32 SUPPLIES,

LOGAN ELECTRIC 24,980.00 SUPPLIES, MIDWAY PARTS 188.91 SUPPLIES, NESDCAP 2,500.00 PROFESSIONAL SERVICES, NORTHEAST COUNCIL OF GOVERNMENT 7,992.77 DUES, OAHE, INC. 1,000.00 ALLOTMENT, PHEASANTLAND INDUSTRIES 146.30 MH DECALS,

POTTER COUN CONSERVATION DIST. 8,500.00 ALLOTMENT, RDO EQUIPMENT CO. – AG 208,300.00 EQUIPMENT, Ray Goebel & Sons, Inc. 62,500.00 SUPPLIES, SDAAO 55.00 DUES, SHEEHAN MACK SALES 69.67 REPAIRS/MAINT., SHELLITO, RAY 41.44 TRAVEL, VOYAGER 330.51 SUPPLIES, WESTERN COMMUNICATIONS, I 92.00 REPAIRS/MAINT.,

HIGHWAY DEPT

Supt Smith met to discuss the chip sealing of FAS 155 in 2013.

OFFICERS REPORT

The Register of Deeds monthly and annual report, Clerk of Courts and the Auditor’s Account with the Treasurer were reviewed. Moved by Arbach, seconded by Worth to approve the above reports.  All voted aye.  Motion carried.  Auditor’s Account with the Treasurer as follows:

AUDITORS ACCOUNT WITH THE

TREASURER AS OF 12/30/11

Cash Items     $1,000.00

Great Western Checking     57,470.42

Plains Commerce Checking     353.32

Plains Commerce Fund Investments;

1,149,892.64

Plains Commerce Bank     500,000.00

Checks on Hand     4,805.02

TOTAL CASH BALANCE

$1,713,521.40

Total Assets In Custody of County As of 12/30/11

County Amount     $1,485,884.24

Amounts Held For Other Gov

223,796.35

Amounts Held For Others     3,840.81

TOTAL ASSETS     $1,713,521.40

LIBRARY BOARD APPT.

Moved Worth seconded by Arbach to appoint Barb Worth to the Library Board for a period of three years.  All voted aye.  Motion carried.

DESIGNATE VOTING CENTERS

Moved by Worth, seconded by Arbach to designate Hoven Legion Hall and Gettysburg Community Center as vote centers for Potter County.  “Aye”: Worth, Arbach and Williams, “Nay”: Shellito.  Absent not voting Maroney. Motion carried.

SET ELECTION WAGES

Moved by Arbach, seconded by Shellito to set the election workers wages a 8.00 per hour, $5.00 for election school, mileage at .37/mile. All voted aye.  Motion carried.

PURCHASING COMMITTEE

Moved by Arbach seconded by Worth to appoint the Auditor, Treasurer and Chairman Arbach as a purchasing committee, pursuant to SDCL 7-28-1 (supplies for County offices exceeding $500.00). All voted aye. Motion carried.

CHATTEL MORTGAGES

AND FORECLOSURE SALES

Moved by Worth, seconded by Shellito to designate the following places within Potter County to hold Chattel Mortgages and Foreclosure Sales: Gettysburg – Courthouse – First Floor, Hoven – City Quonset; Tolstoy – Tolstoy Fire Hall; Lebanon – County Shop. All voted aye.  Motion carried.

OFFICIAL NEWSPAPERS

Moved by Worth, seconded by Arbach to designate the Potter County News and Hoven Review as the official newspapers for 2012. All voted aye. Motion carried.

OFFICIAL DEPOSITORIES

Moved by Arbach, seconded by Shellito to designate the Bank of The West, Plains Commerce Bank and Great Western Bank as the official depositories for 2012.  All voted aye.  Motion carried.

APPOINTMENTS

Moved by Worth, seconded by Arbach to make the following appointments. All voted aye. Motion carried.

RC & D – Williams

Greater Missouri Development – Worth

Civil Defense Director – Cheryl Sautner and Alan McClain, Assistant

Five County TV District Board – Royce Hackl

Weed & Pest Board – Shellito

Fair Board – Arbach

NECOG – Maroney, Williams and Royce Hackl

Library Board – Worth

4-H Advisory Board – Arbach

Housing and Redevelopment Commission – Williams

Dakota Sunset Museum Board – Worth.

RESOLUTION 12-01

Commissioner Arbach presented the following resolution and moved for its adoption.

WHEREAS the State of South Dakota requires the payment of certain funds to the State before the 15th of each month and

WHEREAS the fuel vendors have requested early payment on delivered quantities of unleaded, 10% ethanol and diesel fuel,

NOW THEREFORE BE IT RESOLVED the County Auditor is hereby given the authority to pay such claims without the Commission approval providing the claims are presented at the next regular meeting of the Board of County Commissioners.

Commissioner Worth seconded the foregoing resolution.  All voted aye.  Resolution declared adopted.

RESOLUTION 12-02

Commissioner Worth presented the following resolution and moved for its adoption.

WHEREAS, County Commissioners, Highway Superintendents, Auditors, Treasurers, Register of Deeds, States Attorney and Assessors are hereby authorized to attend educational conferences, meeting and conventions held and conducted within or

Without the State of South Dakota pertaining to the betterment and advancement of County government per statute SDCL 7-7-25, and

WHEREAS it is necessary that a Resolution be passed authorizing attending such meetings and payment of expenditures to said meeting and workshops,

WHEREAS, the Potter County Board of Commissioners set the mileage and conference expense for the county offices

NOW THEREFORE BE IT RESOLVED Potter County will pay up to $26.00 for meals. Meals are reimbursed at actual cost not to exceed $5.00 for breakfast, $9.00 for lunch, and $12.00 for dinner. Mileage will be set at .37 cents per mile. Motel rooms will be paid at actual cost. Commissioner Arbach seconded the foregoing resolution. All voted aye. Motion carried.

RESOLUTION 11-03

Commissioner Worth presented the following resolution and moved for its adoption.

BE IT RESOLVED by the Potter County Board of Commissioners, that area funeral directors be paid a flat rate of $1,250.00, this to include opening and closing of grave and funeral services to be conducted in customary form for burial of indigent county residents.  Commissioner Arbach seconded the foregoing resolution. All voted aye.  Resolution declared adopted.

SHERIFF

Sheriff Hamburger met to presented the monthly activity report.

2012 WAGE RESOLUTION

Commissioner Worth presented the following resolution and moved for its adoption.

BE IT RESOLVED that the Potter County Board of Commissioners adopt the following wage and salary scale for Potter County Employees to be effective January 1, 2012. This resolution, when adopted, will nullify all previous wage scales.

COMMISSIONERS: William Arbach $6,099; Dean Maroney $6,099; Ray Shellito $6,099; Bruce Williams $6,099; Delvin Worth $6,099.

OTHER SALARIED PERSONNEL:  Karen Doerr $36,052; Jeanie Lagan $34,341; Craig Smith $35,656; Lila Hericks $11,106; Cindi Forgey $34,760; Elaine Storkson $35,328; Harlen Shaw $6,000; Curtis Hamburger $36,262; Steve Smith $37,082; Peggy Williams $33,206; Cheryl Sautner, EM DIR. $7,200.00.

HOURLY WAGE PERSONNEL:  Linda Clark $14.04; Sharon Shaw $11.43; Renee Larson $11.50; Alan McClain $14.77 Cheryl Sautner $12.61; Mark Kraft $14.05; Richard Hericks $13.49; Harry McRoberts $13.49; Mick Hagny $11.91; Larry Griese $12.43; Donald Hericks $11.91; Kurt Rausch $11.54; Kurt Storkson $11.50; Lori Kaiser $11.50; Linda Byrum $11.25; Holly Wright $12.10; Barb VanderVorst $11.50; Colette Thompson $10.25, Barb Shields 11.50. Part-time Hwy $12.25.

BOARDS:  Weed & Pest $25.00/mtg;, Library BD $10.00/mtg.

Commissioner Shellito seconded the foregoing resolution. All voted aye.  Resolution declared adopted.

ADJOURN

Moved by Arbach, seconded by Worth to adjourn. All voted aye. Motion carried.

BRUCE WILLIAMS, CHAIRMAN

POTTER COUNTY BOARD

OF COMMISSIONERS

ATTEST:

KAREN S. DOERR

AUDITOR

Published once at the total approximate cost of $115.46

-011211

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