Board of Commissioners held regular meeting Aug. 6

POTTER COUNTY BOARD 

OF COMMISSIONERS MINUTES

AUGUST 6TH, 2019

The regular meeting was called to order at 8:00 a.m. by Chairman Frost.  Commissioners present: Hagny, Everson, & Zweber. Absent: Iverson.

MINUTES

Moved by Zweber, seconded by Everson to approve the July 2nd, 10th, and 25th 2019 minutes.  All voted aye.  Motion carried.

Moved by Everson, seconded by Zweber to move into executive session for personnel.  All voted aye.  Motion carried.  

Moved by Hagny, seconded by Zweber to move out of executive session for personnel.  All voted aye.  Motion carried. 

EXTENSION – 

MARY BETH HOLZWARTH

Moved by Hagny, seconded by Zweber to accept Mary Beth Holzwarth’s resignation from the Extension office.  All voted aye.  Motion carried.  

STATES ATTORNEY – CRAIG SMITH

States Attorney Craig Smith discussed the Capital Outlay Resolution.

States Attorney Smith discussed poor liens.  Consents will be put in the application that is sent out to the individual.  

States Attorney Smith discussed county road maps.  The Auditor’s office should have a copy of a county map with descriptions of the different types of roads.  States Attorney suggested that commissioners go and look at the different roads and decide what they should be tagged as.

States Attorney Smith discussed a federal conviction.  

FAIRBOARD – KAY SCHMIDT

Kay Schmidt, treasurer of the Fairboard, met with the commissioners and gave a recap report with beginning balance $14,000 and as of Monday Balance of $14,700.  There are still a few bills left to pay.  Planning meeting is set for August 12th, 2019.  Kay Schmidt would like the Fairboard, 4-H leaders, and Commissioner to meet on occasion.  

MICHAEL LARSON

Michael Larson met with the commissioners to discuss minimum road maintenance for Larrington Addition.  Since last month’s meeting the residence in that area have received a quote on chip sealing.  The residence would split the costs by lot size.  Michael Larson would like the commissioners to approve to have the road chip sealed.  Michael Larson stated they can handle the snow removal but when it’s a 3 foot of snow comes at one time, they would like the highway department to help them out.   

HIGHWAY – SUPT. JD LONG

WHEEL RAKE

Moved by Zweber, seconded by Hagny to purchase a wheel rake from Jim Lembke for $200.00.  All voted aye.  Motion carried. 

MOWERS

Commissioner Hagny discussed mowers throwing grass on the road.

WHEEL DISC

Supt Long found a used wheel disc.  Chairman Frost will take a look at the wheel disc.

Supt Long asked the commissioners if culverts purchased from Potter County Highway could go back into the Highway fund instead of the General Fund.  This could be done by an automatic budget supplement. 

Discussion of a sign being placed on county land.  The States Attorney will be contacted on this.  

CLAIMS

Moved by Hagny, seconded by Everson to approve the following claims and authorize the Auditor to issue warrants for the same.  All voted aye.  Motion carried.

COMMISSIONERS $5,796.29; AUDITOR 3,481.77; TREASURER 8,663.37; STATES ATTORNEY 7,264.20; GOVT. SALARIES 1,800.00; DOE 6,635.18; ROD 7,484.94; VA 865.41; SHERIFF 20,434.58; LIBRARY 7,473.86; EXTENSION 1,772.63; WEED 1,201.09; 

AFLAC 979.50; BCBS 19,056.92; 12,369.90; DEARBORN 225.14; INVESCO 37.50; SDRS 4,567.50; AMERITAS 316.00; GW BANK 31,998.69; COLONIAL BANK 484.08; 

A & B BUSINESS, INC. 384.91, A & B BUSINESS, INC. 646.63, ALCO-PRO, INC. 145.00 , SYNCB/AMAZON 1,755.48, AMERICAN SOLUTIONS 143.18, AMERICAN SOLUTIONS 758.68, BEADLE COUNTY AUDITOR 4,400.00, BIG STATE INDUSTRIAL SUPPLE 359.28 SUPPLIES, BUTLER MACHINERY CO. 25,891.00 REPAIRS/MAINT., CENGAGE LEARNING 32.38, 

CENTER POINT LARGE PRINT 127.62, CHERYL SAUTNER 34.50, CITY OF GETTYSBURG 19.60 UTILITIES, CITY OF GETTYSBURG 237.55, CITY OF HOVEN 67.76 UTILITIES, CITY OF MOBRIDGE 2,541.67, CONSUMER REPORTS MAGAZINE 31.35, CRIMESTAR CORPORATION 300.00, DAKOTA SUNSET MUSEUM 3,208.72, 

DAKOTA SUPPLY 36.84 SUPPLIES, DAKOTA FARM & RANCH SUPPLY 116.94, DEAN’S REPAIR 161.84 REPAIRS/MAINT., EXECUTIVE MGMT FINANCE OFFICE 2,687.50, FAMILY HANDYMAN 16.98, FIELD OF STREAM 19.97, GALL’S 78.87, GRAINGER 2,610.54, GREG WILCOX 326.64, HOVEN CO-OP 143.65, HOVEN HARDWARE 20.21, HOVEN MEDIA, INC. 403.74, 

JAMES LEMBKE 200.00, JOHN DEERE FINANCIAL 707.65 SUPPLIES, KAYLEI’S LIQUOR STORE & MORE 57.29, LANGER’S FAMILY FOODS 89.60, LANGER’S FAMILY FOODS 75.64, MATT RISETTER 19.78, MONTANA DAKOTA UTILITIES 627.64, MIDWAY PARTS, INC. 25.04, MIDWAY PARTS 396.80 SUPPLIES, MONTANA DAKOTA UTILITIES 198.02 UTILITIES, 

MOTION PICTURE LICENSING CORP 130.92, NEW CREATIONS 309.27 SUPPLIES, NEW CREATIONS 35.97, OAHE PEST ELIMINATION 57.50, POTTER COUNTY NEWS 25.54 PUBLISHING, POTTER COUNTY TREASURER 61.85, POTTER COUNTY NEWS 607.58, R&K MECHANICAL 528.73, RAMKOTA HOTEL 154.00, SANDRA HAGNY 86.39, 

SDACC 1,254.00, SERVALL 197.64, SERVALL UNIFORM & LINEN SUPPLY 102.05 SUPPLIES, SHAWNA SHAW 52.50, CRAIG SMITH 448.90, STANS 155.95, TEAM LABORATORY CHEMICAL CORP 1,549.00 SUPPLIES, THE LODGE AT DEADWOOD 412.00, THOMSON REUTERS – WEST 438.52, TRANSOURCE TRUCK & EQUIPMENT 13,388.22 

REPAIRS/MAINT., TRUE VALUE HARDWARE 32.97, US POSTAL SERVICE 110.00, VAN DIEST SUPPLY COMPANY 952.00, VENTURE COMMUNICATIONS IN 162.81 UTILITIES, VENTURE COMMUNICATIONS 941.34, VERIZON WIRELESS 178.24, US BANK VOYAGER FLEET SYS INC 966.40, WESTERN COMMUNICATIONS, INC 58.89.

Commissioner Hagny discussed Holzwarth Sales and Service sells tires and equipment.

DEB KARPEN – ASSESSMENTS

Deb Karpen met with the Commissioners to discuss the county having a reassessment.  

OFFICERS REPORT

The Register of Deeds and the Auditor’s Account with the Treasurer were reviewed.  Moved by Hagny, seconded by Everson to approve the reports.  All voted aye.  Motion carried.

AUDITORS ACCOUNT WITH THE TREASURER AS OF 7/31/2019

Cash Items $1,013.42 

Credit Cards $341.67 

Checks on Hand  $11,657.65 

Great Western $14,723.36 

Plains Commerce Checking $1,188.28 

Plains Commerce Fund Investments $500,000.00 

Plains Commerce Bank $3,913,004.33 

TOTAL CASH BALANCE  $4,441,928.71 

Total Assets in Custody of County as of 7/31/2019

County Amount $3,934,374.00 

Amounts Held For Other Gov $3,109.72 

Amounts Held For Others  $504,444.99 

TOTAL ASSETS $4,441,928.71 

PROPANE BIDS

Commissioner Everson discussed propane bids.  This will be discussed with Supt Long.

EMERGENCY MANAGER – 

CHERYL SAUTNER

Emergency Manager Sautner presented the Pre-Disaster Mitigation report for this quarter.

LEAP

EM has received a No Change Certificate that was signed by Chairman Frost and Emergency Manager Sautner.

FEMA

EM Sautner discussed a FEMA meeting that Auditor Shaw and EM Sautner attended.  

EXECUTIVE SESSION

Moved by Zweber, seconded by Hagny to move into executive session for personnel.  All voted aye.  Motion carried.  

Moved by Zweber, seconded by Hagny to move out of executive of personnel.  All voted aye.  Motion carried.  

SHERIFF – CURT HAMBURGER

Sheriff Hamburger presented the monthly report.

FAULKTON JAIL CONTRACT

Moved by Hagny, seconded by Zweber for Chairman Frost to sign the Faulkton Jail Contract.  All voted aye.  Motion carried.  

Sheriff Hamburger stated applications have been coming in for deputy sheriff.  Sheriff Hamburger discussed the 911 addresses being moved to the Director of Equalization.  

SDDOT’S US 212 CORRIDOR/

FOREST CITY MISSOURI

Commissioner Hagny presented a handout for the replacement of the US 212 Missouri River Bridge. Commissioner Hagny agreed to be a Stakeholder for the County.  

SPECIAL MEETING

Friday August 9th at 7:30 a.m.

CAPITAL OUTLAY RESOLUTION

Tabled until Friday August 9th at 7:30 a.m.  

PROVISIONAL BUDGET CHANGES

Highway salary overtime changed from $25,000 – $50,000

Sheriff salary overtime $15,000.

Victim Witness $4000 TO $4400.

ADJOURN

Moved by Hagny, seconded by Everson to adjourn.  All voted aye.  Motion carried.

WILLIAM J. FROST, CHAIRMAN

POTTER COUNTY 

BOARD OF COMMISSIONERS

ATTEST:

SHAWNA SHAW

AUDITOR 

Published once at the total approximate cost of $90.04

-081519

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