Board of County Commissioners held regular meeting Feb. 4

POTTER COUNTY 

BOARD OF COMMISSIONERS

FEBRUARY 4th, 2020

CALL TO ORDER

Chairman Zweber called the regular commissioner meeting to order. Present: Iverson, Everson & Hagny.  Via phone: Frost.

Chairman Zweber welcomed the Gettysburg School Senior class to the meeting.

MINUTES

Moved by Everson, seconded by Iverson to approve January 7th & 16th minutes.  All voted aye.  Motion carried.

LIBRARY – BARB VANDERVORST

VanderVorst stated the library board hired Linda Todd as part-time help at $14.00

Marcy Knoble was reinstated on the library board for 3 years.  

STATES ATTORNEY CRAIG SMITH

States Attorney Smith presented an agreement to the commissioners for the Town of Lebanon.  Discussion on the County keeping track of hours for billing.  

Discussion of Joan Powell, plaintiff V. Potter County Memorandum Decision.

Discussion of compensation to the Conservation District.

Discussion of highway maintenance work week hours.  Stated Attorney Smith advise to change handbook hours.

DIRECTOR OF EQUALIZATION- 

CINDI FORGEY

Forgey met with the commissioners to discuss property cards, Marshal & Swift appraisal forms, transfers, abatements, tax factors and new building not being taxed.  

Discussion on Vanguard and GIS.

ABATEMENT RECORD #6644

Moved by Hagny, seconded by Everson to abate record #6664 for $85,182.00 codified law 10-18-1.  All voted aye.  Motion carried.  

ABATEMENT RECORD #4076

Moved by Hagny, seconded by Everson to abate record #4076 for $48,195.00 codified law 10-18-11. All voted aye.  Motion carried.

ABATEMENT RECORD #7517 

Moved by Iverson, seconded by Hagny to abate record #7517 for $3,396.00, codified law 10-18-1&2. All voted aye. Motion carried.   

States Attorney discussed highway maintenance part-time summer help.  Commissioners agreed to let go part-time summer help and rehire later this spring.

DAVE MOGARD

Moved by Everson, seconded by Iverson to move into executive session for personnel.  All voted aye.  Motion carried.

Moved by Hagny, seconded by Iverson to move out of executive session for personnel.  All voted aye.  Motion carried.  

CIVIL DESIGN INC – CHRIS BROZIK.

Chris presented a Safe Room Floor Plan for the Fairgrounds in case of a disaster.  Discussion of grants with the help from NECOG.

CONSERVATION DISTRICT – 

ROD LEMLER

Rod Lemler, NRCS and Conservation District, met with the commissioners to discuss finances of the Conservation District.  

HIGHWAY – SUPT JD LONG

Supt Long discussed work hours during the week for the highway maintenance.  

Supt Long presented a resolution to delete bridge 54-292-010.  States Attorney Smith will be given the information and will be presented at the March meeting.

Supt Long presented rock and gravel inventory.  

Supt Long presented pictures of signing placement in Faulk County for every section line.

Moved by Hagny seconded by Iverson for Supt Long to hire 3 employees for part-time summer maintenance.  All voted aye.  Motion carried.

Chairman Zweber stressed to Supt Long the importance of keeping the airport road open during inclement weather. Supt Long will talk to the City of Gettysburg on opening the road if the County is not around.

Fuel bids presented with bid going to Hoven Coop at $2.069 per gallon.  Other bids Agtegra $2.09/gallon, & NPC $2.10/ gallon.  

Hiring of new highway maintenance employee.  Tabled until the March meeting.

Discussion of road definitions.  

FAIRBOARD THAD BERINGER & 

KATHLEEN SCHLACHTER

Thad Beringer discussed the last agreement that was signed with the county was back in the 1990’s.  Discussion of work being done on the fairgrounds and who will cover the finances.  Fairboard will meet with commissioners when a project needs to be done.  

Discussion of only having one road to get in and out of the fairgrounds.  Supt Long and Beringer will look at adding another road when the weather is nicer.  The project will include a culver, dirt and gravel.

Grant of $2,000 was given to the Fairboard for a new wash rack.  Discussion of bathhouse/storm shelter, new arena and grandstand maintenance.  

Schlachter discussed beer application that was approved by the city.

Moved by Iverson, seconded by Hagny to approve the Fairboard to sell beer during the derby and rodeo.  Hours 11 a.m. to 12:30 a.m. on Sunday, August 2nd, 2020.  All voted aye.  Motion carried.  

Schlachter asked the county to include her on any storm shelter business.

Discussion of no water hydrant in the fairground area and possibly having a hydrant put in when the roads are being done on 212.  

PUBLIC COMMENT

Karen Doerr reiterated to the commissioner that we need to hire someone for the DOE position right away.  

Cindi Forgey stated that Bob Ehlers, from Vanguard, called and they could possibly come to Potter County the latter part of 2021 and reassess the county with finishing date for the assessment notices November 1st, 2022. A special meeting will be set up.  

Supt Long discussed GFP doing road construction on East and West Whitlock this year.  

CLAIMS

Moved by Frost, seconded by Iverson to approve the following claims and authorize the Auditor to issue warrants for the same.  All voted aye.  Motion carried. 

January payroll: COMM $3,846.80, AUD 4,277.68, TREAS 6,066.13, ST ATTN 4,966.24, GOVT 1,340.00, DOE 2,555.01, ROD 5,661.53, VA 576.72, SHERIFF 9,838.51, LIBRARY 4,375.52, EXTENSION 1,022.00, R&B 32,393.10, FEMA 277.00, AFLAC 1,251.62; BCBS 18,119.12; DEARBORN 133.17; INVESCO 25.00; SDRS 6,790.24; AMERITAS 257.92; GW BANK 17,931.00; COLONIAL BANK 581.24, SDRS 3,032.50, ACCOUNTS MANAGEMENT 250.00; USPS 148.05, BUTLER 290,581.00, DEPT OF TRANS 148.84, WEED & PEST 360.00, 

A&B BUSINESS, INC. 117.85, SYNCB/AMAZON 785.98, AMERICAN SOLUTIONS 983.36, AVERA GETTYSBURG HOSPITAL 108.00, AVERA OCCUPATIONAL MEDICINE 147.68 SERVICES & FEES, BALCO UNIFORM 181.00, BUTLER MACHINERY CO 2,351.00, CENGAGE LEARNING 48.57, CENTER POINT LARGE PRINT 127.62, 

CENTURY LINK 146.74, CHS 2,610.83 UTILITIES, CITY OF GETTYSBURG 22.40 UTILITIES, CITY OF GETTYSBURG 51.01, CITY OF HOVEN 70.76 UTILITIES, COLETTE THOMPSON 8.79, CONNECTING POINT COMPUTER CNTR 331.00, DATASPEC INC. 449.00, DECKER REPAIR & WELDING 511.75 SUPPLIES, GALL’S 11.31, GAS N GOODIES 62.47 TRAVEL & CONF., 

GRAHAM TIRE COMPANY 675.80, HAND COUNTY MEMORIAL HOSPITAL 618.57, HEARTLAND WASTE MANAGEMENT, IN 300.00 UTILITIES, HOVEN COOP SERVICE 33,336.76 UTILITIES, HOVEN MEDIA, INC. 318.68, HOVEN REPAIR & BODY SHOP 3,045.20 REPAIRS/MAINT., HUB INTERNATIONAL 58,073.00, JAMES LEMBKE 29.03, 

LAKE AREA DOOR 781.19 REPAIRS/MAINT., MONTANA DAKOTA UTILITIES 1,273.12, MIDAMERICA BOOKS 94.75, MIDWEST LIVING MAGAZINE 7.00, MILLER FUNERAL HOME 2,000.00, MODERN MARKETING, INC 734.44, MONTANA DAKOTA UTILITIES 1,489.13 UTILITIES, NECOG 1,637.66, NESDCAP 2,500.00, NEW CREATIONS 2,700.04, 

POTTER COUNTY NEWS 1,336.66, REDWOOD TOXICOLOGY LABORATORY 75.00, REES COMMUNICATIONS 630.50 REPAIRS/MAINT., SANDRA HAGNY 23.52, CHERYL SAUTNER 50.00, SCHLACHTER LUMBER 24.00 SUPPLIES, SDACC 60.00, SERVALL 215.44, SERVALL UNIFORM & LINEN SUPPLY 204.10 SUPPLIES, 

SOUTH DAKOTA DEPT. OF LABOR 828.00, SOUTH DAKOTA STATE TREASURER 3.75, STANS 780.54, TACTICAL SOLUTIONS 93.00, TRANSOURCE TRUCK & EQUIPMENT 1,347.02 REPAIRS/MAINT., VENTURE COMMUNICATIONS 941.39, VERIZON WIRELESS 177.44 UTILITIES, WENDELL LAW OFFICE 1,064.47, WESTERN COMMUNICATIONS, INC 1,500.00.

OFFICER’S REPORT

Moved by Hagny, seconded by Everson to approve the Officer’s report.  All voted aye.  Motion carried.  

AUDITORS ACCOUNT WITH THE 

TREASURER AS OF 1/31/2020

Cash Items  $1,020.00 

Credit/Debit Cards                                      

NSF RETURN    

Checks on Hand $26,500.91 

Great Western $245,514.66 

Plains Commerce Checking $11,075.19 

Plains Commerce Fund Investments  

$800,000.00 

Plains Commerce Bank $3,344,738.50 

TOTAL CASH BALANCE

$4,428,849.26 

Total Assets in Custody of County as of 1/31/2020

County Amount $2,539,428.41 

Amounts Held For Other Gov

$2,933.99 

Amounts Held For Others

$1,886,486.86 

TOTAL ASSETS $4,428,849.26 

APPLICATION FOR COUNTY 

ASSISTANCE FUNERAL COST

Moved by Hagny, seconded by Everson for application for funeral cost.  All voted aye. Motion carried. 

DAN FORGEY, JASON NAGEL, 

& KAY SCHMIDT

Forgey discussed Palmer weed and the invasion in Potter County.  Forgey is going to present it to the State Weed board as a noxious weed.    

Kay Schmidt discussed being proactive with the Palmer weed. Discussion of highway maintenance looking for Palmer weed and other noxious weed and reporting it so we can keep it under control.  

Schmidt discussed the disaster declaration and programs that may be available in the future. 

EXTENSION OFFICE

Extension office will be closed February 18th – 25th, 2020.

2019 FEMA DISASTER 

Discussion on paper work.  

CONNECTING POINT   

Moved by Iverson, seconded by Everson for Firewall and Manage Services contract through Connecting Point.  All voted aye.  Motion carried.  

SHERIFF CURT HAMBURGER

Sheriff Hamburger presented the monthly report.

Discussion of grant award for a Security System $17,442.92

Sheriff presented Midwest Alarm Security System. Moved by Everson, seconded by Hagny to approve Midwest Alarm installation for $23,257.22.  All voted aye.  Motion carried.

Sheriff Hamburger discussed interviews for deputy.  

Discussion on payroll being once a month.  Employees will be asked.  

EMERGENCY MANAGER – 

CHERYL SAUTNER

Sautner presented quarterly time sheet to be signed.    

HSMAT grant will be given in September.  Mitigation meeting is this Thursday.  

Discussion of Lebanon Fire Department.  Ron Dahlquist and Jim Simon from the Lebanon Fire Department discussed not having volunteers for the department.  Concerns were also on training.

COLTEN LESMEISTER

Colten discussed priority of snow removal on certain roads and being on call.

EXECUTIVE SESSION

Moved by Hagny, seconded by Everson to enter into executive session for personnel & legal.  All voted aye.  Motion carried.

Moved by Hagny, seconded by Iverson to move out of executive session for personnel & legal.  All voted aye.  Motion carried.  

EXECUTIVE SESSION

Moved by Iverson, second by Everson to move into executive session for personnel.  All voted aye.  Motion carried.

Moved by Hagny, second by Everson to move out of executive session for personnel.  All voted aye.  Motion carried.

Discussion of special meeting next week with Vanguard and interviews.

ADJOURN

Moved by Iverson, seconded by Hagny to adjourn.  All voted aye.  Motion carried.

JESSE ZWEBER, CHAIRMAN

POTTER COUNTY 

BOARD OF COMMISSIONERS

ATTEST:

SHAWNA SHAW, AUDITOR

Published once at the total approximate cost of $123.84

-021320

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