Gettysburg, South Dakota
April 1, 2013
Pursuant to the due call and notice thereof, the City Council met in regular session on April 1, 2013 at 7:00 PM. at the Finance office .Those present Mayor Bill Wuttke, Council members Ron Larson, Josh Bausch, Dawn Nagel, Peggy Lehman ,Fran VanBockel and Pat Everson. Also present was Russell Anderson Maint Supervisor, Sharleen Eliason, Finance Officer, Nick Bratland, City Policeman, Gayle Kludt, GWBDC and Howard Schwenn.
Moved by Bausch , seconded by Lehman motion carried to approve the minutes from March. 4, 2013 with the following corrections: Vouchers payable stated Jan payroll totals should have stated February payroll totals. To correct a motion regarding vouchers payable it was stated: Moved by Lehman seconded by Nagel motioned carried to pay the vouchers and the following late bills. After discussion on M& R signs for 800.00 Motioned by VanBockel Nagel seconded to amend the motion to say all bills except M &R signs (bill was tabled for more discussion), motion carried. Then we voted on original motion to pay vouchers all ayes motion carried.
Moved by Lehman seconded by Bausch motioned carried to pay the vouchers and the following late bills: Cassidy Soper—SWI–$225.00,AFLAC—cancer ins.-$396.67, Economic Development—quarterly stipend–$ 7000.00, Potter County News–$275.98— Sams Club—$37.10, First National Bank—Sewer loan–$ 8930.13, True Value–$182.79 Northwest pipe—supplies…$583.35, Vilas —$123.24 for at total of $ 17,754.36.
Payroll Expense by Department:
Total Payroll Expense by Department
Mayor & Council, March Payroll, $00.00; Finance Office, March Payroll, 3,787.30; Police, March Payroll, 5,790.50; Streets, March Payroll, 3,734.12; Snow Removal, March Payroll, 549.46; Garbage, March Payroll, 316.00; Airport, March Payroll, 00.00;
Swimming Pool, March Payroll, 00.00; Parks, March Payroll, 00.00; Water, March Payroll, 3,755.84; Sewer, March Payroll, 1,058.84; Ambulance, March Payroll, 2,775.30; West Nile, March Payroll, 00.00; Auditorium, March Payroll, 00.00.
Total Payroll Expense
by Department $21,767.36
NET PAYROLL $15,652.21
A&B BUSINESS, POLICE SUPPLIES 3,790.50; ANDERSON, RUSSELL, SIDING-POLICE SHOP, 1,688.28; AVERA GETTYSBURG HOSPITAL, RN FEE, 325.00; AVERA ST. LUKES, CPR CARDS, 15.00; BANK OF THE WEST, WITHHOLDING TAXES, 2,393.88; BANK OF THE WEST, WITHHOLDING TAXES, 2,745.75; CAM WAL ELECTRIC, WELCOME SIGN, 10.75;
CHRIS GOLDSMITH, WATER DEP, 100.00; COMPANION LIFE, LIFE INS., 38.44; COMMUNICATIONS CENTER, POLICE, 47.99; CREATIVE PRODUCT SOURCE, POLICE SUPPLIES, 194.08; CURTIS AHLEMEIER, WATER DEP REFUND, 100.00; DAKOTA FARM AND RANCH, SUPPLIES, 547.09; DAKOTACARE, INSURANCE, 5,651.90; DAKOTA BACKUP, COMPUTER BACKUP, 66.29;
DEANS REPAIR, POLICE SUPPLIES, 53.95; DJ FISCHER, AIRPORT CONFERENCE, 279.88; EPIC LIFE PROMOTIONS, POLICE SUPPLIES, 145.24; GALL’S INC, POLICE SUPPLIES, 81.66; GALL’S INC, POLICE SUPPLIES, 334.78; GAS N GOODIES, SUPPLIES, 7.00; GETTYSBURG DEVELOPMENT, TRIPLE B TAX, 1,805.19;
GOLDSMITH & HECK ENGINEER, AIRPORT PROJECT, 3,488.70; HARV’S REPAIR AND REMODEL, FINANCE OFFICE, 1,535.23; HEARTLAND WASTE MGMT, GARBAGE SERVICE, 5,183.66; JOHN DEERE FINANCIAL, TIRE REPAIR, 999.92; KINETIC LEASING, BACKHOE LEASE PAYMENT, 15,479.35; MICHAEL LARSON, LEGAL, 200.00;
MID DAKOTA WATER, WATER, 12,658.00; MIDWAY PARTS, PARTS, 119.39; MN WIRELESS, AIRPORT & FIREHALL, 69.00; MONTANA DAKOTA, ELECTRICITY, 3,268.79; MONTANA DAKOTA, ELECTRICITY, 1,124.84; NEW CREATIONS-, SUPPLIES, 126.13; NICK BRATELAND, WORKSHOP, 195.00;
NORTHERN PLAINS COOP, TIRES, 848.86; NORTHWEST PIPE FITTINGS, SUPPLIES, 18.71; NORTHWEST PIPE FITTINGS, SUPPLIES 424.83; OFFICE OF FIRE MARSHAL, FIREHALL, 50.00; POTOMAC AVIATION TECH, AWOS SUPPORT 250.00; POTTER CO NEWS, PC NEWSPAPER, 38.00; POTTER CO NEWS, PUBLICATION, 175.07;
R & K MECHANICAL, SUPPLIES, 52.77; SCHLACHTER LUMBER INC., SUPPLIES, 51.96; SCHLACHTER LUMBER INC., SUPPLIES, 45.14; SD MUNICIPAL LEAGUE, MEETING, 100.00; SD DEPT OF REVENUE, WATER CKS & WATER FEE, 26.00; SD DEPT OF REVENUE, GARBAGE& S POOL TAX, 375.75; SD ONE CALL, WATER CHECKS, 3.33; SD RETIREMENT, RETIREMENT, 2,582.06;
SERVALL, OFFICE RUGS, 53.51; STEVEN ZUBER, EMT CPR, 90.00; US POSTMASTER, WATER BILLS 169.44; VENTURE COMMUNICATIONS, TELEPHONE BILLS, 661.35; VILAS STORE, SUPPLIES, 15.95; VERIZON WIRELESS, CELL PHONES, 117.92; VERIZON WIRELESS, CELL PHONES, 4.67; WEX BANK (CLARK FUELING), AMBULANCE FUEL, 368.11.
TOTAL CHECKS $87,046.30
Bert VanEssen could not be at the meeting tonight. He sent a memo to the council to please help contribute to the Civil War Association to help with projects. He stated “that we are an organization to keep the Civil War heritage of Gettysburg alive”. He listed what the association plans on doing in the future and they would appreciate funds for a Civil War cannon ball with powder bag attached to be displayed at our local museum. Bernie Webb also sent a letter to the council that the local Civil War Association needs future support.
Moved by Everson, VanBockel seconded, motion carried to donate $500.00 per year as long as the Civil War Association is active.
Gayle Kludt presented to the Council her financials for the quarter and her monthly report. The housing study draft will be presented to the community in the near future. And she has been working on several other projects. Next meeting will be held May 1st, 2013
Police activity log for the month was given by Policeman Nick Bratland. The police have moved into their building up by the Little Angels Park and there will be a ribbon cutting in the near future. A sign is needed yet. The new police vehicle will be arriving soon.
Ordinance # 2013-4-2 was presented to the council to draw the funds from police reserves for the vehicle. Moved by VanBockel, Nagel seconded, motion carried to approve this first reading.
Russell Anderson, Maintenance supervisor was contacted by Jensen Rock & Sand that they would honor the bid from last year for $118.00 per ton for asphalt for redoing the streets. The date of the bid was April 2, 2012. The price includes, furnishing and installing the hot asphalt mix, tack oil for the paving and mobilization. They will furnish all materials and equipment to complete the work. Moved by VanBockel, Nagel seconded, motion carried to accept the bid. Maps of the town with streets highlighted were given to the council. There is a DOT grant called TAP that uses federal transportation funds for safe routes to school. Requirements are: 18.05% local match and an engineer is required. Moved by VanBockel, Lehman seconded motion carried to have Russell check into this grant. Russell received information on South Dakota abandoned underground tank removal program. If anyone has any fuel tanks that need to be removed please call the Finance Office.
There was some vandalism at the City Auditorium to the key entry system. Moved by VanBockel, Bausch, seconded motion carried to have Bausch order some security systems from 1-2-3 systems at an approximate cost of $800.00.
The city received notice from GSA (U.S. General Service Administration) that the Gettysburg Radio Tower site by the City rubble site is available to us. We need to draft a letter of intent that we are interested in this property. Moved by Lehman, Larson seconded motion carried to do send this letter of intent.
The one fuel bid was presented to the Council:
N. Central: Unleaded, $3.485; 10% Ethanol, $3.476; #1 and #2 Ruby $3.50
Moved by Lehman, seconded by Nagel motion carried to accept this bid.
Water quality reports will be sent to all consumers in May or June.
IRS federal mileage rate is now 0.565 mile effective Jan 1, 2013.
Gettysburg Fire Department year end financials were presented to the Council and are on file.
Joint Board of Equalization will be April 9, 2013 (8:00 AM) at the Courthouse. Council members Bausch and Larson will represent the Council for the City of Gettysburg.
Kohlman, Bierschbach & Anderson sent a proposal for a 2 year audit not to exceed $12,800.00. Moved by Everson, VanBockel seconded motion carried to approve this proposal. Cash Balance ending March 31st was given to the council for review.
GIA has indicated that they will be willing to donate $5,000.00 for a swimming pool slide for the kiddie pool. Mark Schmidt stated that Avera is also giving the City a donation of $5,000.00. Moved by Lehman, Nagel seconded, motion carried to go forth with this project.
We will research more companies for the appropriate slide.
Council member Lehman will be purchasing the candy for the swimming pool. Moved by Nagel, Everson seconded, motion carried to approve spending up to $2000.00 for candy and to issue a check upon invoice of the bill. Council member Everson name will be put on the business card membership for Sam’s.
Moved by Lehman, Everson seconded to go into executive session at 8:24 PM for personnel according to SDCL 1-25-2.
Council reconvened at 9:15PM. Moved by Lehman, VanBockel seconded motion carried to approve per policy book 4% incentive raises effective on their anniversary date: Russell Anderson Maint supervisor (8yrs) effective date 5-2-13 to $18.14 hr and OTP $27.21 and Finance Officer Eliason (12 yrs) effective date 5-1-13 to $1560.37 per pay period. Moved by Everson, Nagel seconded, motion carried, to hire Julie Schaunaman and Tricia Dutenhoeffer as co-managers at the swimming pool and to give them a .50 cent per hour increase for the new 2013 season. For the pool life guard positions the swimming pool committee and mangers of the pool will conduct interviews. Moved by VanBockel, Bausch seconded, motion carried to give the authority to the pool committee to hire life guards for this season and give them a tentative salary rate. Moved by Nagel, seconded by VanBockel for the following rates at the swimming pool for the 2013 season:
1. Group pass which will be up to 5 people (all names to be placed on sheet pass when obtaining the membership) at a price of $ 100.00 and any additional person on this pass at $20.00 each.
2. Individual pass the same at $35.00 each
3. Daily rates: $2.00 per day
Senior daily rate: $1.00 per day
Aerobics daily rate: $1.00 per day
4. Swimming pool lessons: $15.00 per person per session
Private swimming pool lessons: instructors hourly wage x time involved
Correspondence included a thank you card from Russell Anderson for the plant for his mothers funeral, paint it SDakota program. In Round table discussion Mayor Wuttke stated that some towns are buying advertising logos on the floor at their school gyms and using triple b monies. Council member Bausch asked if we are still planning on doing the crosswalks by the school, but it was decided to wait and see what happens with the school project.
The city does tape the council meetings and if anyone wants to hear the tapes they are welcome to stop in at the City office or obtain copies of the written text if they do not receive the Potter County News.
Moved to adjourn at 9:24PM by Bausch, seconded by VanBockel.
Bill Wuttke, Mayor
Published at the approximate cost of $114.12
City makes summer plans from streets to slides