Chairman Zweber call the February 2nd, 2021 to order. Present: Everson, Hagny, Tanner & Frost via phone.
Chairman Zweber asked who was in charge of the recorder and Everson stated he was.
Oath of Office was given to Pat Everson by Shawna Shaw, Auditor.
JANUARY 5TH, MINUTES
Moved by Hagny, seconded by Tanner to approve the January 5th, 2021 minutes. All voted aye. Motion carried.
Schlachter visited with the commissioners on selling beer on July 10 for the derby and August 7 & 8th during the fair. This will be advertised and voted on during March meeting.
STATES ATTORNEY CRAIG SMITH
States Attorney Smith discussed the procedure for public sale of Nauman land that was taken for taxes. The land is off the tax rolls as of January 1st, 2021.
Moved by Hagny second by Everson to enter into executive session for legal purposes. Roll call: Hagny-aye, Everson-aye, Frost-aye, Tanner-aye & Zweber-aye. Motion carried.
Moved by Hagny, seconded by Everson to move out of executive session for legal purposes. Roll call: Hagny-aye, Everson-aye, Frost-aye, Tanner-aye & Zweber-aye. Motion carried.
Lembke met with the commissioners to discuss SDRS. For possible income tax implications Lembke was advised to have his own accountant look at the SDRS paperwork that was provided. This will be tabled to the March meeting.
State Attorney Smith discussed the contract for appointment of the County Highway Supt.
States Attorney Smith discussed various contracts in the commissioner’s packet.
States Attorney Smith discussed the petition to vacate a portion of Suicide Road. States Attorney Smith and Supt Saltsman will get together to decide where the road should begin and end after the section line is surveyed. The section line right-of-way will not be vacated.
States Attorney Smith discussed a letter providing notice for a possible claim against the county. The notice is required by statute
HIGHWAY SUPT. SALTSMAN
Moved by Frost, seconded by Hagny to move into executive for personnel. All voted aye. Motion carried.
Moved by Everson, seconded by Hagny to move out of executive session. All voted aye. Motion carried.
Roy Combellick, part-time summer employee attended the MSHA training.
Highway vehicle monthly report was presented.
Supt. Saltsman discussed semi prices from different companies. This will be tabled.
Purchase of new work pickup was discussed. This will be tabled.
Discussion of foreman for the highway shop. This will be tabled.
Chairman Zweber discussed putting a committee put together for the highway shop.
Supt. Saltsman will contact Logan Electric for information on building a highway shop.
Discussion of receiving left over material from the highway 212 project.
Ulmer will be delivering Conex box next week.
Computer has been purchased.
Lights are up in the shop.
Motor-grader #28 has 300 hours left on warranty and has had some work done on it.
New motor-grader is number 28A.
Motor-grader warranty #34 has been purchased.
Supt. Saltsman reinspected the culverts for the West Whitlock project. The land is not reclaimed back to natural state and supplies are still around the area.
GFP has proposed a rule change on cost sharing on roads that lead into development. The cost share is 50/50. West Whitlock cost is going to be chip-sealed this summer.
GFP Ryan Persoon talked to Supt Saltsman about a road that goes by Cronin’s being a county road. Saltsman will talk to Smith.
Lebanon Shop bathroom will be insulated with froth-pack.
Moved by Everson, seconded by Hagny to raise Supt Saltsman wage to $45,000 beginning February 7th, 2021. Saltsman had his 90-day evaluation. All voted ay. Motion carried. Supt Saltsman will be re-evaluated in 6 months.
Moved by Hagny, seconded by Everson to approve the claims and authorize the Auditor to issue warrants for the same. All voted aye. Motion carried. January payroll Comm 4173.57, AUD 6004.79, Treas 7593.66, SA 6727.95, Gen Gov 1390.91, DOE 6710.24, ROD 7921.21, VA 662.47, Sheriff 15,067.46, Lib 6578.35, Ext 806.93, R&B 21,302.07, FEMA 732.42, SDSRP 3120.00, INVESCO 25.00, ACCOUNT MANAGEMENT 450.00, GREAT WESTERN 18,930.48, SDRS 9,012.70, COLONIAL LIFE 487.78, BCBS 22,111.17, DEARBORN 225.51, Aflac 1571.88, Ameritas 236.28. AIDAN SHAUGHNESSY 27.92, ARTHUR TRUJILO 237.40, PC TREASURER 222,387.18, GREAT WESTERN 64.32, GREAT WESTERN 55, MDU 1104.51, MDU 865.61, SDACO 78.00, USPS 173.25, A & B BUSINESS, INC. 348.82, AGTEGRA COOPERATIVE 17907.64 TRAVEL & CONF., SYNCB/AMAZON 234.69, AMERICAN SOLUTIONS 485.36, AREA IV SENIOR NUTRITION 4500.00, ASPIRE, INC. 2160.00 , AVERA GETTYSBURG HOSPITAL 45.00, B & R TRUCK REPAIR 1048.50 SUPPLIES, BEADLE COUNTY AUDITOR 4400.00, BIG STATE INDUSTRIAL SUPPLE 501.48 SUPPLIES, BUTLER MACHINERY CO. 372869.00 EQUIPMENT, CAPITAL AREA COUNSELING SERVIC 471.24, CENTER POINT LARGE PRINT 127.62, CHS 1045.06 TRAVEL & CONF., CITY OF GETTYSBURG 21.30 UTILITIES, CITY OF GETTYSBURG 79.75 , CITY OF HOVEN 135.52 UTILITIES, CONNECTING POINT COMPUTER CNTR 1195.00, COUNTRY WOMAN 14.98 , CUSTOM CAGE 2049.00, DAKOTA SUNSET MUSEUM 3359.47, DAKOTA SUPPLY 198.22 SUPPLIES, DAKOTA FARM & RANCH SUPPLY 139.99 , DATASPEC INC. 449.00, DEPTARTMENT OF TRANSPORTATION 105.46 SUPPLIES, EXECUTIVE MGMT FINANCE OFFICE 18.27, FINANCE OFFICER 10000.00, FINANCE OFFICER 6000.00, GAS N GOODIES 59.43, GETTYSBURG/WHITLOCK BAY DEVEL. 2500.00, GUARDIAN FLEET SAFETY 2551.67, HEARTLAND WASTE MANAGEMENT,INC 300.00, HEARTLAND WASTE MANAGEMENT, IN 300.00 UTILITIES, HIGH PLAINS ARTS COUNCIL 1000.00, HOVEN SENIOR CITIZEN CENTER 3500.00, HOVEN MEDIA, INC. 22.40, HOVEN REVIEW 78.40 PUBLISHING, THE HOVEN REVIEW 263.15, THE HOVEN REVIEW 37.00, JAMES LEMBKE 19.35 TRAVEL & CONF., KRUSE LAW OFFICE 192.95 , LANGER’S FAMILY FOODS 14.82, LINCOLN COUNTY 67.90, MAGNOLIA JOURNAL 20.00, MEDICINE ROCK SENIOR CENTER 3500.00, MIDWAY PARTS 1606.73 SUPPLIES, MIDWEST OIL COMPANY 875.00 SUPPLIES, MINITEX 376.00, NALCO WATER COMP LLC 14263.13, NECOG 9261.14, NESDCAP 5000.00, NEW CREATIONS 38.73, NEW CREATIONS 226.86, NATIONAL INDUSTRIAL & SAFETY S 71.88 SUPPLIES, NORTHEASTERN MENTAL HEALTH 2329.00 , OAHE, INC. 1000.00, OAHE PEST ELIMINATION 57.50, P.C. FAIRBOARD 7000.00, POTTER COUNTY CONSERVATION DIS 15000.00 , POTTER COUNTY NEWS 149.81 PUBLISHING, POTTER COUNTY TREASURER 283.80, POTTER COUNTY NEWS 323.67, PRECISION REPORTING 393.50, RED RIVER GRAIN COMPANY 2100.70, REUER SANITATION INC 600.00 UTILITIES, ROY COMMBELLICK 12.89 TRAVEL & CONF., Running’s Supply, Inc. 159.99 REPAIRS/MAINT., SAFE HARBOR 600.00 , SCHATZ ELECTRIC, INC 777.98 SUPPLIES, SCHLACHTER LUMBER 33.33, SERVALL 226.62, SERVALL UNIFORM & LINEN SUPPLY 214.42 SUPPLIES, CRAIG SMITH 431.00, SOUTH DAKOTA MAGAZINE 25.00, STAN’S 541.74 TRAVEL & CONF., TRANSOURCE TRUCK & EQUIPMENT 363.44 REPAIRS/MAINT., TRUCK VAULT 3220.00 , VENTURE COMMUNICATIONS IN 165.61 SUPPLIES, VENTURE COMMUNICATIONS 953.40, WALK-N-ROLL 2069.90 REPAIRS/MAINT., WESTERN COMMUNICATIONS, INC 1800.00, RANGER RICK ZOOBOOKS 25.95.
Sheriff Hamburger presented the monthly report.
Moved by Everson, seconded by Hagny to approve truck vault $3220.00. All voted aye. Motion carried.
Moved by Hagny, seconded by Tanner for purchase of a full-size cage for vehicle $2019.00. All voted aye. Motion carried.
Moved by Tanner, seconded by Everson to approve Console for Tahoe, cost $1577.72. Roll call: Tanner-aye, Everson-aye, Hagny-aye, Frost-aye & Zweber-aye. Moton carried.
Moved by Frost, seconded by Everson to approve purchase of computer mount for sheriff’s vehicle $973.95. All voted aye. Motion carried.
Deputy Holzer will be attending the academy in February and Deputy Kretchman in August.
OFFICER’S REPORT FOR DECEMBER
2020 & JANUARY 2021
The Register of Deeds and the Auditor’s Account with the Treasurer were reviewed. Moved by Hagny, seconded by Everson to approve December and January’s officer’s report. Roll Call: Everson-aye, Tanner-aye, Frost-aye, Hagny-aye and Zweber-aye. Motion carried.
AUDITORS ACCOUNT WITH
THE TREASURER AS OF 12/31/2020
Cash Items $1,000.00
NSF RETURN $1,036.48
Checks on Hand $2752.32
Great Western $134,537.67
Plains Commerce Checking $744.56
Plains Commerce Fund Investments $800,000.00
Plains Commerce Bank $3,399,186.79
Total Assets in Custody of County as of 12/31/2020
County Amount $3,009,103.14
Amounts Held For Other Gov $ 830.91
Amounts Held For Others $1,329,323.77
TOTAL ASSETS $4,339,257.82
AUDITORS ACCOUNT WITH
THE TREASURER AS OF 1/31/2021
Cash Items $1,346.40
NSF RETURN $1,036.48
Checks on Hand $32,762.13
Credit/Debit Cards $109.53
Great Western $407,529.47
Plains Commerce Checking $38,275.37
Plains Commerce Fund Investments $800,000.00
Plains Commerce Bank $3,361,541.12
Total Assets in Custody of County
as of 1/31/2021
County Amount $3,060,805.76
Amounts Held For Other Gov $830.91
Amounts Held For Others $1,580,963.83
TOTAL ASSETS $4,642,600.50
EM Sautner discussed the overpayment made to the county. Reimbursement $11,321.44 will be paid back.
PDM & HSMAT is done. LEAP will be done the end of the year.
Chairman Zweber visited with EM Sautner about the Mobridge 911 agreement. Sautner has a meeting tomorrow and will get information. Mobridge 911 agreement will be tabled to the March meeting.
LIBRARY – BARB VANDERVORST
Librarian Vandervorst visited about the library board improving the computer area in the library with new desks, lighting, and laptops. Funding is coming from donation made to the library.
Vandervorst has various items to be surplus. Moved by Frost, second by Hagny to surplus laptops, desktops, and chairs for donation. All voted aye. Motion carried.
Summer reading program was discussed. Moved by Everson, seconded by Tanner for Vandervorst to advertise and hire part-time summer help up to 300 hours. All voted aye. Motion carried.
Barb Worth has resigned from the library board. Moved by Hagny, seconded by Frost to approve Maralee Shoup as new board member. All voted aye. Motion carried.
Discussion of Holly Wright would like to be off the board.
Discussion of books being checked out last year. Down 1200 but the Overdrive was up.
APPOINTMENT OF SALTMSAN
Moved by Hagny, seconded by Frost to appoint Saltsman as Highway Supt. Roll Call: Hagny-aye, Frost-aye, Everson-aye, Tanner-aye & Zweber-aye. Motion carried.
CODY NAUMAN & DALE NAUMAN
States Attorney Smith visited with the commissioners about the tax deed filed on August 20th, 2020. Treasurer Jeanie Lagan described the process for the county to take a tax deed. Dale Nauman would like to clear up the back taxes.
Cody Nauman stated he did not know about the back taxes until recently.
States Attorney Smith advised there is statute allowing the sale back to the landowner and it is not mandatory for the County to offer it back to the landowner. He will look into this for more information on unpaid taxes, current assessment and county options. There will be a special meeting set up at a later date.
DOE – ADAM ROSELAND
DOE Roseland presented an abatement for Nate Limoges that was not changed from last year.
Moved by Hagny, seconded by Everson to accept the abatement for Nate Limoges. All voted aye. Motion carried.
SDSU EXTENSION AND COUNTIES
OF SOUTH DAKOTA 2021
Moved Everson for chairman Zweber to sign the memorandum. Seconded by Hagny. All voted aye. Motion carried.
AGREEMENT FOR CREATION
OF VICTIM WITNESS COORDINATOR
Moved Frost for chairman Zweber to sign the agreement. Seconded by Tanner. All voted aye. Motion carried.
Moved by Frost, seconded by Everson to adjourn. All voted aye. Motion carried.
JESSE ZWEBER, CHAIRMAN
POTTER COUNTY BOARD
SHAWNA SHAW, AUDITOR
Published once at the total approximate cost of $147.01